Our meeting rooms vary in size, have network access and a digital d-term telephone handset which allows for hands-free use.
Members and tenants should contact Bio21 IT (Sanjeeva VanCuylenburg, Ground Floor South, David Penington Building) before their meeting to confirm network access, if required (charges may apply).
Meeting rooms are located on the eastern end of each level of the David Penington Building for use by groups. These rooms can accommodate 12-16 people around the tables. There are also meeting rooms on the first floor of the Bio21 Business Incubator Building (seats up to 40 people in chair only and chair/table configurations) and on the second and third floors of the Nancy Millis Building.
Meeting room booking procedure
Bookings can be made by emailing the Concierge with the following details:
- Date (if recurring, start and end date)
- Frequency of meeting (weekly, monthly, etc)
- Time slot (start and finish time)
- Organiser or Chair (name and contact number)
- Meeting subject (for example, lab meeting, seminar, etc)
- Number of participants
- Special needs (for example, projector, microphones, etc)
A successful booking will be confirmed by the Concierge or alternatives advised.
Booking conditions
- Requests for single meetings can be made up to three months in advance
- Requests for regular bookings for a calendar year are accepted in November. Existing regular bookings have priority for the first half of November. If not renewed by 15 November, the time slot will be made available to others
- The concierge must be advised if regularly booked rooms are not required for more than a month. If not advised, Reception will cancel the booking for the remainder of the year. This will ensure productive use of the facility.
- Phones, where supplied, are for internal (UoM) and local calls only. A calling/phone card should be used for conference calls requiring interstate or international connections. These cards are not provided by the Institute
- The booking of meeting rooms covers the use of the room only and does not include the provision of IT Services, food, beverages, catering and materials (e.g. whiteboard pens and butchers paper)
Spaces for smaller groups
Smaller group meetings for up to 10 people can also be held in the breakout areas surrounding the lifts on levels 1, 3 and 5. No bookings are required, so they are available on a first-come, first-served basis. The cafe is also available for small, informal meetings but is a shared space.
Director's Boardroom
The boardroom is part of the Executive Office and is not available for general use.
In exceptional circumstances, a request can be made to the Director's Executive Assistant (charges may apply).
Meeting rooms phone numbers
Level 2 South
T: 834 42294 (ext 42294)
Level 3 South
T: 834 42327 (ext 42327)
Level 4 South
T: 834 42367 (ext 42367)
Level 5 South
T: 834 42401 (ext 42401)
Level 5 North
T: 834 42434 (ext 42434)