Host an event at Bio21
The Bio21 Institute is popular as a venue for a variety of University, health and biotechnology-related events. We have hosted milestone events such as the University's launch of the Melbourne Model, industry dinners, award ceremonies, conferences, special seminars, community awareness and industry engagement programs.
Auditorium
Features
- Two ceiling-mounted data projectors and two screens
- Lectern with touch panel central controls, equipped with controls for all audio-visual and lighting.
- Mac desktop, laptop connection
- Document camera
- In-house PA system with VCR player, VCR recorder, DVD and cassette player/recorder
- Disabled accessible
- Hearing aid loop
- Slide projector
- 2 x wireless lapel microphones, 1 x roving microphone and 3 x table microphones
- Internet access
- Whiteboard, laser pointer, remote PowerPoint slide changer
Atrium and surrounding areas
Features
- Up to 300 standing room capacity for receptions
- Up to 8 x trestle tables for catering and registration
- 6 x poster boards
Fees and conditions for hire of Bio21 Facilities
University internal clients (non-Bio21 members)*
Facilities available for hire
- Bio21 Auditorium and Atrium: $100 per hour (each)
- Meeting Rooms: $40 per hour
Equipment
A limited number of poster boards, trestle tables and urns are available for free for Institute members and University clients to use at their events. Any other equipment not already present in the venue(s) will need to be sourced by the client from an external provider.
Conditions of hire
When booking the venue, full details of the event must be disclosed, including the event title, key speakers, event website, and any dignitaries attending.
*A Workday vcode will also be requested for charging purposes.
External clients
Facilities available for hire - Bio21 Auditorium, Atrium and Meeting Rooms
Auditorium and atrium (each)
For events between 9am-5pm.
Events after hours will incur a fee, to be negotiated upon enquiry.
Hourly | Hourly | Half-day | Half-day | Full day | Full day | |
|---|---|---|---|---|---|---|
| Event day | Weekdays | Weekends Public holidays | Weekdays | Weekends Public holidays | Weekdays 9am-5pm | Weekends Public holidays 9am-5pm |
| Rate | $200 | $250 | $770 | $1,090 | $1,150 | $1,470 |
All prices exclude GST.
Meeting rooms
Hourly | Hourly | Half-day | Half-day | Full day | Full day | |
|---|---|---|---|---|---|---|
| Event day | Weekdays | Weekends Public holidays | Weekdays | Weekends Public holidays | Weekdays 9am-5pm | Weekends Public holidays 9am-5pm |
| Rate | $80 | $125 | $385 | $545 | $575 | $735 |
Late changes to bookings
Late change fee of $110 for changes to the original booking with less than one month’s notice.
Cancellation fees
- Less than 2 weeks’ notice: 50% of the total hire fee
- More than 2 weeks but less than 3 weeks’ notice: 40% of the total hire fee
- More than 3 weeks but less than 4 weeks’ notice: 30% of the total hire fee
Cleaning
Please clear away all rubbish and leftover food after your event. For large events, please arrange for extra cleaners via ServiceNow.
Equipment hire
A limited number of trestle tables and urns are available for hire from the Bio21 Institute. Any other equipment not already present in the venue(s) will need to be sourced by the client from an external provider.
- Trestle tables: $20.00 + 10% GST each
- Urns: $20.00 + 10% GST each
- Poster boards (x6): $20.00 + 10% GST each
Conditions of hire
When booking the venue, full details of the event must be disclosed, including the event title, key speakers, event website, and any dignitaries attending.
30% of the fee must be paid as a deposit before the event.
Get in touch
For more information on our event spaces, equipment, services and fees, please contact Bio21's Institute Operations Officer, Fiona Watson.