Vaccination at the University of Melbourne

Information about vaccination requirements on campus and in other settings for students, staff and the broader University community.

On-campus vaccination requirement

As part of our ongoing response to the pandemic, to minimise the risk of COVID‑19 to our community, COVID‑19 vaccination (or a valid exemption) is now a requirement for anyone attending our campuses or undertaking University activities in third-party or public settings. You can view a copy of the University’s COVID-19 Vaccination Requirements Policy.

The decision to introduce this policy is based on public health advice and is aligned to the Victorian Government’s roadmap, which permitted on-site learning and work for fully vaccinated people from the start of Phase C.

The health, safety and wellbeing of our community is of the utmost importance. A fully vaccinated student body and workforce will reduce disease transmission rates, minimise the severity of any breakthrough infections and reduce the likelihood of severe disease requiring admission to hospital. It will also assist in reducing disruption to on-campus activities from future exposures.

The nature of our university community and the way in which it operates means that there is frequent interaction as we move between the various learning, work and recreational settings across our campuses. There are also increasing requirements for people to be vaccinated to access services across a range of sectors and to be able to participate in community activities. Vaccination will allow members of our community to move seamlessly between activities on our campuses and participate in the experiences in broader society that will be made available to fully vaccinated individuals.

As government restrictions allow, we look forward to greatly increasing our on-campus activity, including face-to-face interaction and collaboration, which is highly valued by our students and staff. This is at the core of what we do in teaching, learning and research and it is indispensable to a rich academic experience and to university life in general. Vaccination is one of the most important tools that we have to start to move towards a more normal way of life.

As a public institution, we have an obligation to contribute to the best outcomes for society. Based on the advice of ATAGI, the TGA and other public health experts, vaccination is a key public health intervention to prevent infection, transmission, severe illness and death due to COVID-19 and vaccination is recommended for all Australians from 12 years of age.

The University of Melbourne takes its position as a leader in public health seriously. Our people, across all disciplines, have been contributing to the global efforts to overcome the COVID-19 pandemic since the very beginning. If you or someone you know needs further information on vaccinations, we have created a new VaxFACTS website, featuring a range of videos answering common questions about the vaccines.

Exemptions will apply for those with a valid reason for being unable to be vaccinated, including, for example, medical reasons or not yet being eligible to be vaccinated in Victoria. We will endeavour to support individuals with a valid exemption to complete their study or undertake their work, in a manner that is reasonable and practical.

We are continuing to explore other measures, such as improved ventilation and increased use of outdoor spaces, to reduce the potential for transmission, building on those already in place such as masks, QR codes, physical distancing, sanitiser stations, density limits and additional cleaning.

We will continue to keep you informed as to how these and other public health measures are implemented across our campuses.

Your decision – and those of your friends, family and colleagues – to get vaccinated will determine our future as a resilient community.

COVID-19 Mandatory Vaccination Orders

In addition to the University requirements, Victorian Government Pandemic Orders for mandatory vaccination are now in effect for anyone working outside their home, including graduate researchers operating as workers and students on work placement.

Under these Orders, the University:

  • must collect, record and hold vaccination information about any workers required to perform work outside their place of residence; and
  • must not permit a worker who is unvaccinated to work outside their ordinary place of residence unless an exemption applies.

Verifying your vaccination status

Validation of vaccination status will occur centrally in line with data privacy requirements .

What you need to do as a:

  • staff member needing access during December/January
    (incl. honoraries, casuals, and academic/non-academic visitors)

    If you are returning to campus during December/January, or working outside your home, you are now encouraged to:

    • download your vaccination evidence
    • upload your information via ServiceNow form
    • carry your vaccination evidence with you when leaving home

    The following can be submitted as PDF documents via ServiceNow to demonstrate vaccination status:

    We recommend you submit your vaccination information 1 week prior to planned attendance to allow time for the validation team to process requests.

    If you continue to work from home, please refrain from submitting vaccination information at this time. This will enable an efficient validation process for individuals who require immediate access.

  • student with on-campus classes/activities in 2021 and Semester 1, 2022
    • download your vaccination evidence
    • submit your vaccination information via eStudent
    • carry your vaccination evidence with you at all times on campus – you will need to show this to University COVID Check-in Marshals upon entry to some buildings

    Noting:

    • if you have already verified your vaccination status for a student placement you do not need to verify it again
  • student outside Australia
    • please do not submit your vaccination information yet – submit it once you arrive in Australia, before you attend campus
  • both staff and student
    • submit your vaccination information in eStudent and ServiceNow to validate your information in both systems and ensure necessary access controls are in place if you access different areas with your student and staff access cards
  • tenant, external contractor or supplier, affiliates and other subsidiaries, University IT Access contractors
    Tenants, external contractors and suppliers must collect vaccination information on behalf of their employees and ensure only people who meet these vaccination requirements access campus.

    Workers should carry their vaccination information with them when leaving home.

Carry your vaccination information with you

You should always carry evidence of your vaccination information, to confirm your eligibility to be on site if asked. That evidence can include:

Grounds for medical exemption

Under Victorian Government pandemic orders, you may receive a medical exemption if you are unable to be vaccinated because you:

  • have a medical contraindication to COVID-19 vaccines, or
  • have an acute medical illness, including COVID-19 infection – exemption for up to 6 months (or sooner if the medical practitioner specifies an earlier date)

These medical exemptions are determined by ATAGI clinical guidance. An authorised medical practitioner must register your exemption with the Australian Immunisation Register to be valid.

Frequently asked questions

Last updated: 2.35pm, 19 December

We will add to and amend these questions and answers over time as updates are available.

Questions in the general category apply to all campus users, including students and staff.

Skip to specific questions for: Students Staff Contractors and tenants

General

  • What is the University’s position on vaccinations to attend campus?

    The University has made vaccination a requirement for anyone attending any of our campuses in Victoria, and any University activities undertaken in third-party or public settings, to minimise the risk of COVID-19 transmission or illness. Our campuses include all premises occupied by the University wherever located .

    This decision is based on public health advice and is aligned to the Victorian Government’s roadmap, which states that on-site learning and work can re-commence for people who are fully vaccinated from the start of Phase C (80% of eligible population fully vaccinated).

    Exemptions will apply for those with a valid reason for being unable to be vaccinated, including for example, medical reasons or not yet being eligible to be vaccinated in Victoria. We will work with individuals with a valid reason to ensure they are supported to complete their study or undertake their work, where reasonably practical.

    The University is also complying with all relevant public health directions including those that mandate vaccinations for certain activities or settings (such as health care, childcare and other settings as advised by the Victorian Government).

  • What activities will require vaccination at the University?

    The University of Melbourne has made vaccination a requirement for anyone attending our campuses and any activities we deliver in third-party or public settings. Our campuses include all premises occupied by the University wherever located.

  • Will any on-campus activities or services will be exempt from the vaccination requirement?

    The University Health Service will continue to be accessible by all students and staff, regardless of vaccination status.

    Students collecting meals through the SecondBite Program may do so regardless of their vaccination status, however we strongly encourage them to get vaccinated.

  • Who will need to be vaccinated?

    Provided they are eligible and can be vaccinated, our expectation is that anyone attending our campuses or activities will need to be vaccinated. This includes:

    • All employees
    • Honoraries and visiting/guest scholars
    • Students
    • Contractors
    • Visitors (including those attending events held on our campuses)
  • Do I need to have a booster to be considered fully vaccinated?

    A booster dose will ensure that the protection you have from your primary course remains strong and lasts longer, helping protect you and those around you, and preventing the spread of the virus.

    ATAGI now recommends booster doses are provided from four months after completion of the primary course of vaccine given the likelihood of ongoing transmission of both Omicron and Delta variants.

    At this stage, an initial course of the vaccine is considered 'fully vaccinated', however boosters provide added protection. The University strongly recommends that you receive a booster dose of the vaccine if you are eligible.

  • Will children be required to be vaccinated when visiting campus? Will they be checked by COVID Check-in Marshals?

    The University's Policy covers all people eligible to be vaccinated at the time, however people under 18 will not be required to provide proof of their vaccination status in line with Victorian Government Pandemic Orders.

  • How do visitors verify their vaccination status?

    Visitors will be required to provide evidence of vaccination information to COVID Check-in Marshals upon entry to some campus buildings and may be required to provide this evidence on campus grounds when asked.

    Visitors who are on campus for work purposes will be required to provide vaccination evidence to their employer and the University is required to take reasonable steps to ensure they have checked in.

  • Why is the University requiring vaccination for on-campus activities?

    From Phase C of the Victorian Government roadmap, when 80 per cent of the eligible population was fully vaccinated, on-site adult education was permitted to resume for fully vaccinated individuals and fully vaccinated workers could attend their place of work.

    The University has a responsibility to provide all our students, staff and members of the public a safe environment to study, work and interact in.

    The University also has a responsibility to serve the Victorian, Australian and international communities and the public interest. This a core part of what we do as and is outlined in the University of Melbourne Act 2009 (Vic).

    A fully vaccinated student body and workforce will reduce transmission rates, minimise the severity of any breakthrough infections and reduce the likelihood of severe disease requiring hospitalisation. It will also assist in reducing disruption to on-campus activities from future exposures.

    As a public institution, we have an obligation to contribute to the best outcomes for society. Based on the advice of ATAGI, the TGA and other public health experts, vaccination is a key public health intervention to prevent infection, transmission, severe illness and death due to COVID-19 and vaccination is recommended for all Australians from 12 years of age.

  • Under what circumstances will the University grant an exemption to the COVID-19 Vaccination Requirements Policy?

    University Exemptions will be granted in limited circumstances. These include where:

    • A person has a valid Exemption as specified in the Victorian Government Pandemic Orders.
    • A person has a Medical Exemption.
    • A person is not eligible to be vaccinated in Victoria at the time they attend On Campus.
    • A person attends On Campus for the sole purpose of seeking health care from an accredited health care provider.
    • A person is required to attend On Campus to respond to an emergency;
    • A person is attending campus for the purposes of engaging in clinical research trials where an Exemption has been granted for the purposes of the trial.
    • A person is required to perform urgent and essential work On Campus to protect the health and safety or workers or members of the public or to protect assets and infrastructure.
  • Are there any other exemptions or alternatives to being fully vaccinated in the Policy (eg. negative PCR or rapid antigen test, N95 mask)?

    No. There are no exemptions other than those outlined in the COVID-19 Vaccination Requirements Policy (outlined in the previous question). Negative PCR or rapid antigen test results, and the wearing of N95 masks are not valid exemptions to the vaccination requirement.

  • What do I need to do if I have a medical reason for not being vaccinated?

    Where there are valid medical reasons why people cannot get vaccinated, we will work with those individuals to provide support and consider reasonable alternatives. In some instances, we recognise that it may not be possible to engage in some activities which are held on campus for those who are not able to be vaccinated. We will work through this the implications of this with affected individuals.

  • What if I have a religious objection or other non-medical reason for not being vaccinated?

    Where people choose not to vaccinate for other reasons, we will endeavour to support them to work and study remotely to the extent possible, but they will not be permitted to attend campus. In some instances, we recognise that it may not be possible to engage in some learning activities which are held on campus.

    For some courses, vaccination will be mandatory due to the nature of the course and the requirements of off-campus placements or accreditation bodies. We will work through this the implications of this with affected individuals.

  • What happens if I am not vaccinated and do not have a medical reason?

    If you are not fully vaccinated, and don't have a valid exemption, you will not be permitted to attend any of the University of Melbourne’s campuses or University activities held in other locations and you will be unable to participate in a range of community activities where participation is reliant on being fully vaccinated as per the Victorian Government’s Roadmap to Deliver the National Plan.

    The Victorian Government’s Roadmap to Deliver the National Plan makes it clear that participation in a range of activities will be reliant on being fully vaccinated.

    The University is making vaccination a requirement for students, staff, contractors and visitors attending any of our campuses to reduce the risk of COVID-19 transmission or illness. We have a responsibility to put measures in place to create a safe environment for people to study, work and interact in.

    Where people choose not to vaccinate for other reasons, we will endeavour to support them to work and study remotely to the extent possible, but they will not be permitted to attend campus. In some instances, we recognise that it may not be possible to engage in some learning activities which are held on campus. Further, for some courses, vaccination will be mandatory due to the nature of the course and the requirements of off-campus placements or accreditation bodies.

    We will work through the implications on study with affected individuals.

  • Isn’t this a violation of my rights as an individual?

    We recognise that, like many of the things we have been asked to do during the pandemic, making vaccination a requirement may raise concerns.

    The University takes its legal obligations very seriously. The University considers that this approach is lawful and reasonable and will enable us to ensure our campuses are safe for work and study.  For some individuals, exemptions will apply.

  • Is there a privacy statement associated with collection of vaccination status information?

    Yes. The University has developed a privacy collection notice that applies to the collection, processing and disclosure of COVID-19 vaccination information.

  • Who can the medical/personal information I disclose as part of this vaccination requirement be shared with?

    Vaccination information may be disclosed to third parties only to the extent necessary for the specific purposes outlined in the University's COVID‑19 vaccination privacy notice, which are to:

    • facilitate the University preventing and managing the risk of COVID‑19 transmission
    • ensure compliance with public health directions applicable to the University from time to time
    • support compliance with third-party requirements when undertaking University activities off campus

    This includes government departments and their agents, and service providers or partners engaged by us to perform legitimate functions on our behalf.

  • Was there consultation on this policy?

    Yes. Consultation on the draft COVID-19 Vaccination Requirements Policy closed on Friday 22 October and the approved Policy is now available on the University's Policy Library. This policy formalises the University’s requirement for all students, staff, contractors and visitors attending our campuses to be fully vaccinated from 5 November.

    From consultation, we received 40 individual pieces of feedback, concentrated around five issues and themes:

    • Exemptions
    • Privacy
    • Operational management of unvaccinated individuals
    • Drafting clarifications
    • Vaccination and personal choice

    Feedback received was largely supportive of the approach and has resulted in minor amendments to the Policy and expanded FAQs. Some feedback was out of scope of the consultation, where feasible this will be addressed in further FAQs.

  • As a visitor on campus, what evidence will be required for proof of having received the COVID-19 vaccine or an exemption?

    Visitors to campus may be asked to provide proof of vaccination prior to entry of University spaces, buildings or in order to participate in activities on campus. They should always carry evidence of their vaccination information, to confirm their eligibility to be on site if asked. Evidence can include:

  • The University campus has many access points. How will the University check that everyone on campus has met the vaccination requirement?

    Students and staff will be required to provide their vaccination status in order to have building access via ID/swipe card, and visitors may be required to verify their vaccination status in order to access facilities.

  • I had COVID-19 and haven't been vaccinated. How long do I have to wait to get vaccinated?

    You should talk to your GP or other qualified health professional to discuss your personal circumstances. However, updated ATAGI guidelines state that it is safe to get vaccinated as soon as you recover and you no longer need to wait 6 months.

    Studies have shown that having COVID-19 may not be as protective as being vaccinated against COVID-19. And people who have had COVID-19 and get vaccinated are better protected than everyone else.

  • I have been fully vaccinated overseas. Will the University recognise vaccines not currently recognised or administered in Australia?

    No. If you were vaccinated outside of Australia, you must be fully vaccinated with a vaccine approved or recognised by the TGA. This vaccination needs to be recorded on the Australian Immunisation Register when you get to Australia.

    Once your vaccination record is included on the Australian Immunisation Register, it will appear on any of the following which can be submitted as evidence of your vaccination status:

    The TGA continues to review other vaccines in widespread use around the world for the purposes of determining ‘recognised vaccines’ for assessing incoming international travellers as being appropriately vaccinated.

    The University is seeking urgent advice from the Government and Department of Health as to how individuals who have are vaccinated with vaccines that are not TGA approved will be classified within the vaccinated economy. We are working to get more guidance on this situation and will update this website with further information as soon as it is available.

  • I can't get an Australian medical professional to give me a medical exemption, but I have one from my doctor overseas. Is that sufficient?

    No. Medical exemptions can only be provided by medical practitioners registered in Australia and authorised to provide exemptions under the public health directions. This currently includes only authorised medical practitioners as listed on the Victorian Government FAQs for workers website.

    The University Health Service is a general practitioner service available to all students, staff and their dependents. You can make an appointment at the University Health Service via the website or by calling (03) 8344 6904.

  • Will the University’s vaccination policy continue after the Victorian Government Pandemic Orders have ended?

    While this policy aligns with the Victorian Government’s roadmap, enforcement of the associated Pandemic Orders is not the reason for the policy. Rather, the health and wellbeing of our University community and the safe operation of our campuses has deemed vaccination a reasonable requirement for campus attendance. Therefore, the policy will remain effective for as long as it is deemed a reasonable response to supporting the health and safety of our community and is subject to ongoing review in alignment with the academic calendar. The next review will be 1 February 2022.

  • What is stopping people from coming onto campus who have not been vaccinated?

    Individuals who have not met the vaccination requirement will not be able to access campus buildings. This will be managed via access control permissions for staff and students, and COVID Check-in Marshals stationed at most buildings that are accessed by visitors, at all on-campus events and ad hoc COVID Check-in Marshal duties in other buildings where necessary.

    Any person on campus may be required to provide valid vaccination information to confirm their eligibility to be on site if asked.

  • Where will COVID Check-in Marshals be stationed?

    Dedicated COVID Check-in Marshals will be stationed at main entrances to buildings frequently accessed by the public or visitors. For example:

    • Stop 1
    • Libraries
    • Union House
    • On-site galleries and museums
    • Melbourne Connect
    • University Health services and clinics

    COVID Check-in Marshals will also be required to be stationed at all events under Victorian Government Pandemic Orders.

    COVID Check-in Marshals are required to ensure all attendees:

    • check in using the Service Victoria QR code
    • satisfy vaccination requirements (2 green ticks)
    • follow COVIDSafe protocols

    In addition, meeting and event organisers are also required to keep records of attendees for the purpose of contact tracing.

Students

  • How is the University supporting students to get vaccinated?

    The University Health Service has some AstraZeneca and Pfizer vaccination appointments available, which can be booked online or by calling (03) 8344 6904. We are actively pursuing ways of increasing vaccination availability on campus.

    Everyone aged 12 years and over can now get a COVID-19 vaccine at Victorian state-run vaccination centres. There are two mass vaccination centres close to the Parkville campus (at the Melbourne Convention and Exhibition Centre at South Wharf and the Royal Exhibition Building in Carlton) as well as other centres operating across Victoria, and some participating pharmacists and general practitioners.

  • I am concerned about getting vaccinated. What should I do?

    To help you make an informed decision, you should contact a trusted medical practitioner. The University has also produced some short and easy-to-understand Q&A videos that you, your friends, and family etc. can use. These VaxFACTS videos answer common questions about vaccine safety, side effects, COVID-19 immunity and risks.

    Students can also book an appointment with a GP at the University's Health Service if they have questions or concerns about the COVID-19 vaccination. See the Health Service website for details, including advice about services for students who are in and outside of Australia.

  • I live alone and am concerned that there'll be no one to help me if the vaccination makes me feel unwell. What should I do?

    If you are in Australia, the University can offer support if you don't have friends or family who can easily check in on your after you have received your first or second dose of a COVID-19 vaccine. Once you've made your vaccination appointment, and before getting vaccinated, contact the University Health Service COVID19 Hotline and we can organise for someone from our Health Service to call you after your injection.

  • Can students continue with their studies if they do not comply with this new policy?

    Where students choose not to vaccinate for reasons not covered by valid exemptions, we will endeavor to support them to study remotely to the extent that is reasonably possible, but they will not be permitted to attend campus.

    Therefore, continuation of study may be difficult for subjects which include compulsory, essential hands-on activities on campus or in an off campus setting and/or activities which cannot be delivered online. We will work through the implications of this requirement with affected individuals.

    For some courses, vaccination will be mandatory due to the nature of the course and the requirements of off-campus placements or accreditation bodies.

    Students who choose not to vaccinate and who do not have a valid exemption, should contact the Course Planning team in the first instance to talk through their study options.

  • Can I upload my vaccination certificate now?

    Yes. All students with on-campus activities and classes in 2021, Summer Semester and Semester 1, 2022 are now invited to submit their vaccination information for validation.

  • I will be completing my studies in 2021. Does the mandatory vaccination requirement apply to me?

    The requirement only applies for students who plan to visit a University campus, including any events the University may hold on or off campus (eg Graduations).

    If you are completing your studies remotely and do not plan to attend campus (eg to visit a library, Stop 1 or attend an event including in-person Graduations when they are able to resume) then you will not need to meet the vaccination requirement.

    However, if you do intend to visit campus for any of these reasons, then you need to meet the vaccination requirement before you attend.

  • How is the medical/personal information I disclose as part of this vaccination requirement going to be used?

    Processing will be limited to what is reasonably necessary to prevent and manage COVID‑19 transmission risks on our campuses, and to comply with any applicable public health orders. This includes supporting compliance with third-party requirements when undertaking University activities off campus. More detail can be found in the University's COVID‑19 vaccination privacy notice.

  • What are the consequences if I don't consent to the collection of information about my vaccination status?

    Individuals who do not provide the necessary vaccination certification will be considered and treated as unvaccinated without a valid exemption. We will endeavor to support these students to study remotely to the extent that it is reasonably possible, but they will not be permitted to attend campus. Therefore, continuation of study may be difficult for on-campus, essential hands-on activities.

  • What are valid medical exemptions?

    Under Victorian Government Pandemic Orders, you may receive a medical exemption if you are unable to be vaccinated because you:

    • have a medical contraindication to COVID-19 vaccines, or
    • have an acute medical illness, including COVID-19 infection – exemption for up to 6 months (or sooner if the medical practitioner specifies an earlier date)

    These medical exemptions are determined by ATAGI clinical guidance. An authorised medical practitioner must register any exemption with the Australian Immunisation Register to be valid.

  • I have a valid medical exemption. Can I still come to campus to attend classes? What does this mean for my safety and the safety of my peers?

    Yes. You are permitted to attend campus if you have provided valid medical exemption information.

    If you have an exemption and you are concerned about attending campus, you should contact the Student Equity and Disability team to review your particular circumstances and any reasonable adjustments the University may be able to implement to support your safe participation on campus.

  • How will the University manage students who have an exemption, but are required to come onto campus in high-risk settings?

    Students who have received an exemption will be able to attend campus and will be managed in line with the University’s COVID-Safe plan.

    Students with a medical exemption who are anxious about attending campus should initially speak to their faculty. If deemed necessary a referral can be made to register for an Academic Adjustment Plan (AAP) and to discuss that plan with their Academic Division to put in place the necessary adjustments for the student to engage in their academic program including any teaching and learning accommodations i.e. physical distancing, separate study spaces etc. If required a referral to other University services (including Health Service and Counselling and Psychological Services) can be facilitated to assist students to manage being on-campus.

  • I have a medical exemption, but I am not prepared to come to campus for safety reasons. Can I continue my studies?

    If you have concerns about attending campus, please contact the Student Equity and Disability Support team to discuss your situation. Some students may be able to progress their studies without undertaking subjects with compulsory in-person requirements (either on campus or at an off-campus setting).  Where this is not possible, the Student Equity and Disability Support team will provide advice on what options may be available to you, including an appointment with the Course Planning team to talk through your study options.

  • If I am fully vaccinated but live with someone who is immunocompromised can I continue to study from home?

    Where students choose not to attend campus for health reasons, we will endeavor to support them to study remotely to the extent that is reasonably possible.

    However, continuation of study may be difficult for subjects which include compulsory, essential hands-on activities on campus or in an off campus setting and/or activities which cannot be delivered online. We will work through the implications of this requirement with affected individuals.

    Students who do not wish to attend campus for on-site learning, should contact the Course Planning team in the first instance to talk through their study options.

  • I am international student currently located outside of Australia. Do I need to provide proof of vaccination yet?

    No, you do not need to provide proof of vaccination if you will not be attending campus at this time. The University will advise you of the process for providing this information when more is known about when students can travel to Australia from overseas. For more information about travelling to Australia, see our COVID-19 advice for international students.

  • I am an international student currently based in Australia. Am I able to access vaccination proof via my.Gov?

    Yes. To access my.Gov you will need to obtain an Individual Health Identifier (IHI).  An IHI is also required before booking a vaccination appointment at the University Health Service or one of the Victorian Government run vaccination centres. For more information please see the FAQs on the University Health Service website.

  • How do I get a library book if I am not fully vaccinated?

    If you wish to borrow a library book and you have not met the University's vaccination requirement please visit the Print resources page on the library website to request the item be mailed. The University will arrange and pay for this postal delivery (limited to addresses within Australia).

    For more information on current Library services, please see our Library FAQs.

  • How do I return a library book if I am not fully vaccinated?

    If you need to return your library items and have not met the University's vaccination requirement, you can do so via the  postal service using the below Reply Paid details .The University will cover the costs for the postal service (limited to addresses within Australia) and waive any overdue payment relating to postal service delays.

    Reply Paid 93129

    Baillieu Library

    University of Melbourne VIC 3010

    For more information on current Library services, please see our Library FAQs.

  • How do we enforce this at our on-campus events?

    COVID Check-in Marshals will also be required to be stationed at all events under Victorian Government Pandemic Orders.

    COVID Check-in Marshals are required to ensure all attendees:

    • check in using the Service Victoria QR code
    • satisfy vaccination requirements (2 green ticks)
    • follow COVIDSafe protocols

    Event organisers are also required to keep records of attendees for the purpose of contact tracing.

  • Will people attending Graduation Ceremonies be required to be vaccinated?

    Yes. The requirement for vaccination extends to students, staff and visitors attending a University event. This includes guests at Graduation Ceremonies.

  • Do I need to show proof of vaccination to access libraries, Stop 1 and other University facilities (eg Sports Centre)?

    To use on-campus libraries, student services such as Stop 1 and other University facilities, students will need to meet the University’s vaccination requirements before coming onto campus. Anyone entering these spaces, including students, will be required to show vaccination information (which may be evidence of exemption) on entry.

  • Will my access card work if I am not vaccinated?

    Access control may be withdrawn if you have not provided valid vaccination information. We recommend submitting your vaccination information for validation 1 week before you need access to campus.

  • Do I need to be vaccinated to live in student accommodation?

    Yes, all students in residence at University managed student accommodation, including non-University of Melbourne students are required to be vaccinated or have a valid exemption. The staff team in your residence will contact you with details of how to confirm your eligibility status.

    If you live in an affiliated residential college, such as Janet Clarke Hall, Newman College, Ormond College, Queen's College, Trinity College, St Hilda's College, St Mary's College or University College, you should follow the directions provided by the college administration.

  • How long will it take to validate my vaccination information?

    Vaccination information will be validated as quickly as possible and within 3–5 working days providing the documentation provided meets the requirement. Submissions will be prioritised based on the date the student needs to first attend campus.

    Please only submit your documentation if you are planning to attend campus in the near future and before you attend for the first time.

  • Can I come to campus after I have submitted my vaccination information if it has not been validated?

    No. You must wait until the vaccination documentation has been validated before attending campus. You will receive a notification once your documentation has been validated and you are permitted to attend campus.

  • Are students who are undertaking activity off campus (eg participating in fieldwork, education at hospitals) required to provide vaccination information to the University?

    Yes. University enrolled students, including graduate researchers, undertaking on-site Higher Education activity wherever it takes place (eg at hospitals, fieldwork, off-campus course-related meetings) are required to provide valid vaccination information to the University prior to undertaking this activity.

  • Are students on placement at another facility (eg hospitals, schools) required to provide vaccination information to the other facility operator as well as the University?

    There are some facilities where enrolled students will be required to provide vaccination information to the facility operator as well as the University.

    These include:

    • Health care facilities, including hospitals
    • Aged care facilities
    • Schools, early childhood education and childcare facilities
    • Construction sites

    These facility operators also have an obligation to "collect, record and hold” valid vaccination information, but how they do so may vary. Some examples include:

    • Requiring individuals to provide valid vaccination information on entry
    • Seeking confirmation that the University has a system and process in place to collect, record and hold vaccination information for individuals entering the operator's facility
    • Directly collect, record and hold vaccination information from individuals
    • Operator may already have vaccination information exchange arrangements with the University, eg medical students undertaking clinical placements
  • Can I come to campus if I am unvaccinated under Phase D of the Victorian Government roadmap?

    No. The University’s COVID-19 Vaccination Requirements Policy applies in addition to the Victorian Government roadmap Phase D settings. This means you must be vaccinated (or exempt) to attend our campuses or undertake University activities in third-party or public settings.

Staff

  • How is the University supporting staff to get vaccinated?

    Staff may access existing flexible work arrangements to attend medical appointments, including to get vaccinated, during business hours if required and should discuss their individual arrangements with their manager if they require time away from work for medical reasons.

    The University Health Service has some AstraZeneca and Pfizer vaccination appointments available, which can be booked by calling (03) 8344 6904 and we are actively pursuing ways of increasing vaccination availability on campus.

    The University will provide casual employees with a COVID-19 Special Payment equivalent (staff login required) for rostered hours scheduled the day after the casual employee has received a COVID-19 vaccine if they experience an adverse reaction to the vaccine preventing them from attending work.

  • What if I don't want to be vaccinated due to a pre-existing health condition?

    Exemptions will apply for those with a valid reason for being unable to be vaccinated, including for example, medical reasons. We will endeavour to support individuals with a valid exemption to safely complete their study or undertake their work, in a manner that is reasonable and practical. Where people choose not to vaccinate for other reasons, we will endeavour to support them to work and study remotely to the extent possible, but they will not be permitted to attend campus.

    We will work through the implications with affected individuals on a case-by-case basis so please contact your manager.

    It remains your private decision whether you choose to get vaccinated and you are encouraged to seek medical advice from a registered practitioner who will be best placed to provide you informed guidance.

    It’s also important to note that the Victorian Government Pandemic Orders now include a vaccination requirement for anyone working outside their primary place of residence.

  • What are valid medical exemptions?

    Under Victorian Government Pandemic Orders, you may receive a medical exemption if you are unable to be vaccinated because you:

    • have a medical contraindication to COVID-19 vaccines, or
    • have an acute medical illness, including COVID-19 infection – exemption for up to 6 months (or sooner if the medical practitioner specifies an earlier date)

    These medical exemptions are determined by ATAGI clinical guidance. An authorised medical practitioner must register any exemption with the Australian Immunisation Register to be valid.

  • I’m fully vaccinated but aware that I can still spread COVID-19 to others. I’m concerned that I live with a person who has a high risk medical condition. Will I be compelled to attend campus?

    We will continue to manage such circumstances in a compassionate, sensible and reasonable manner on a case by case basis. There are no changes to our usual practices for assisting staff with their carer’s responsibilities.

  • What happens if I’m required on campus and I am not vaccinated and do not have an exemption?

    If it is a condition of your employment that you need to attend campus to perform part or all of your work, you will need to be fully vaccinated.

    If you are not fully vaccinated, you will not be permitted to attend any of the University of Melbourne’s campuses and you will be unable to perform the full range of work as required by the University.

    Staff are encouraged to seek qualified medical advice on the benefits of the Government vaccination programme and can also access important information on the VaxFACTS website.

  • What happens if I choose not to be vaccinated?

    If you choose not to be vaccinated for reasons other than a valid exemption you will not be permitted to attend any of the University of Melbourne’s campuses. Consequently, you might seriously impede your ability to perform the full range of work required by the University as a condition of your employment.

  • Do I need to share my Vaccination Certificate if I attend campus?

    Yes. Workers accessing campus or attending any workplace will need to provide evidence of their vaccination status or medical exemption as per Victorian Government Pandemic Orders. This information will be managed in accordance with privacy requirements.

  • Can I upload my vaccination certificate now?

    Yes. However, if you are not going to be coming to campus or working outside of your home in the near future please wait to provide your vaccination information to allow the processing team to get to the more urgent cases first. We recommend that staff submit their vaccination information 3–5 business days in advance of when they will attend campus or work outside their home.

  • Are staff who are working off campus (eg travelling for work, attending off-site meetings) required to provide vaccination information to the University?

    Yes. Under the Victorian Government Pandemic Orders, an employer must not permit a person to work outside that person’s ordinary place of residence unless the employer collects, records and holds vaccination information about the person and they are fully vaccinated or exempt.

    University employees working off campus are required to provide valid vaccination information to the University prior to undertaking this work.

  • What are the consequences if I don't consent to the collection of information about my vaccination status?

    As per the Victorian Government Pandemic Orders, individuals who do not provide the necessary vaccination certification must be considered and treated as unvaccinated staff member without a valid exemption.

  • Does restricting access to campus to fully vaccinated staff contravene my workplace rights if I’m unvaccinated?

    The University has obligations under Occupational Health and Safety legislation to manage the safety of its premises and precincts – particularly in response to important public health measures. The University must also observe the Victorian Government Pandemic Orders, which require anyone working outside their primary place of residence to be fully vaccinated (or exempt).

  • Can I take an extended period of leave rather than get vaccinated?

    Leave applications will continue to be managed through the usual practice of determining a mutually agreed time and duration that satisfies both the requirements of the staff member and the University.

  • How is the medical/personal information I disclose as part of this vaccination requirement going to be used?

    Processing will be limited to what is reasonably necessary to prevent and manage COVID‑19 transmission risks on our campuses, and to comply with any applicable public health orders. This includes supporting compliance with third-party requirements when undertaking University activities off campus. More detail can be found in the University's COVID‑19 vaccination privacy notice.

  • How will managers know if people have met vaccination requirements?

    Supervisors can see if their staff have met the vaccination requirement via Supervisor Self Service in Themis. A user guide is available (staff login required).

    If the flag is set to ‘Yes’, they have met the requirements as set out in the COVID-19 Vaccination Requirements Policy (MPF1360) and they are allowed on campus or to work outside their home. If this record is blank or flag is set to ‘No', the staff member is not allowed on campus or to work anywhere else outside their home. Note: Vaccination details are considered medical records so details of their vaccination (including their digital certificates) will not be displayed.

    Staff who have not met the requirements to come onto campus will be supported by HR Assist to provide the required information or to discuss the implications of not being eligible.

  • How should managers handle staff who object to the University storing their personal medical and vaccination information?

    As per the Chief Health Officer’s Directions, individuals who do not provide the necessary vaccination certification must be considered and treated as an unvaccinated staff member without a valid exemption.

    The University has provided guidance to managers on how to assist staff who have queries regarding vaccinations. To obtain a copy of this guidance please refer to HR.

    The University manages personal information according to relevant privacy requirements.

  • How should faculties handle students who are not willing to be vaccinated, but are required to be vaccinated for their course/studies?

    Please refer to the COVID-19 Guide for Educators (staff login required) which outlines options available and ways to manage each situation for coursework and graduate research students.

    Advice can also be sought from Student and Scholarly Services around particular individual circumstances and how they should be managed. Please contact your ASO Manager in the first instance.

  • Will my access card work if I am not vaccinated?

    Access control may be withdrawn if you have not provided valid vaccination information. We recommend submitting your vaccination information for validation 1 week before you need access to campus.

  • Who has access to the vaccination status I provide via the ServiceNow online form?

    Access to staff COVID-19 vaccination information submitted via the ServiceNow form is strictly limited to a select central cohort that require this access to verify and approve campus access and administer the University’s vaccination register. This process is managed via a separate and restricted ServiceNow access group that was created specifically for this purpose. ServiceNow users are not able to search or access vaccination submissions via the ServiceNow search function.

    Staff managing campus access, including Faculty and Divisional delegates, will be provided with a list of staff names relevant to their area that are permitted to attend campus. These lists will be securely shared only with limited staff that require the information to manage building and other physical access. Staff names and whether access has been approved is the only information they will receive, no other staff information or documentation submitted via the form will be provided.

  • Will our vaccination certificates all be stored in ServiceNow?

    Yes. Evidentiary documents, including vaccination certificates, will be securely stored in ServiceNow. This information will only be stored for as long as required for the purpose for which it was collected. After this period, it will be securely destroyed in compliance with the University’s retention and disposal authority.

  • What mechanisms are in place to identify which staff members’ vaccination information has been accessed?

    Submissions via the ServiceNow form, and the validation process, are recorded, timestamped and logged in ServiceNow.

  • I don’t want to share my Individual Healthcare Identifier shown on my COVID-19 Digital Vaccination Certificate. What do I do?

    An Individual Healthcare Identifier (IHI) is a unique number assigned to you by the Australian Government. It is used to identify an individual for health care purposes and is a sensitive piece of personal information with strict obligations about how it may be used or disclosed. Your IHI is included on your Australian government issued COVID-19 Digital Vaccination Certificate, accessible via myGov.

    The University does not need your IHI to confirm whether you meet the requirements to attend campus, but we do require your full name, DOB, and valid date. You can provide a screenshot taken directly from the Service Victoria app version of your certificate, which doesn't include your IHI, as long as your name, date of birth and the date from which the certificate is valid are clearly visible.

    We cannot accept redacted or altered vaccination certificates.

    Evidence of vaccination status provided by you is managed as confidentially and securely as possible. It is only kept for as long as necessary for the purpose it was collected for, as outlined in the COVID-19 Vaccination Privacy Notice. When no longer required, it will be securely destroyed.

  • If I am working at a third-party location, do I need to provide evidence of vaccination there as well?

    Where an employee attends third-party settings to undertake University work, the employee is required to comply with any relevant direction or other health requirements in effect in that third-party setting (including any requirement to be fully vaccinated).

    So, some staff working at a third-party location may be asked by that third party to provide evidence of vaccination or exemption directly to continue working on site. Staff will need to provide evidence to the third party in addition to providing it to the University.

  • Has the Union been engaged?

    We will continue to engage staff, the Union and other stakeholders, on important workplace matters arising from our plans for a safe return to campus.

  • How do we enforce this at our on-campus events?

    COVID Check-in Marshals will also be required to be stationed at all events under Victorian Government Pandemic Orders.

    COVID Check-in Marshals are required to ensure all attendees:

    • check in using the Service Victoria QR code
    • satisfy vaccination requirements (2 green ticks)
    • follow COVIDSafe protocols

    Event organisers are also required to keep records of attendees for the purpose of contact tracing.

  • What do I do if I know there is someone on campus who is not vaccinated and doesn't have an exemption?

    A breach of the University's vaccination requirement is serious as it places other members of the University community, including other students and staff, at risk.

    The University will not tolerate unvaccinated Employees (without Medical Exemption) wilfully and deliberately attending on Campus. Occurrence of such matters must be reported to Workplace Relations and, where required, Campus Security as a priority.

  • How long will it take to validate my vaccination information?

    It may take 3-5 working days for the validation team to process requests. We recommend that staff submit their vaccination information 3-5 working days in advance of when they will attend campus (or need to work elsewhere outside their primary place of residence) and do not submit their information if they are not intending to do this in the near future.

  • Can I come to campus or work outside my home after I have submitted my vaccination information if it has not been validated?

    No. You will receive an email to confirm you have submitted their information and validation is pending. You must wait until you receive a second notification that advises that validation is complete and you have now met the vaccination requirement to attend campus.

  • How do we manage visitors attending campus for work (eg external meeting attendees) or other activities (eg former staff collecting belongings after lockdown) who need to access campus buildings where there is no dedicated COVID Check-in Marshal?

    Where visitors are attending campus for work purposes as an employee of another organisation, the University has an obligation to take reasonable steps to ensure these visitors have checked in.

    In the case where a visitor is entering a building that does not have a dedicated COVID Check-in Marshal, another person should be tasked with the function, eg a meeting organiser could ask visitors to check-in on arrival and show their digital check-in.

    Similarly, where a visitor is attending a campus building for other purposes and there is no dedicated COVID Check-in Marshal, another person should be tasked with the function eg the staff member who grants the visitor’s entry to the building could ask the visitor to check-in on arrival and show their digital check-in.

  • Are staff who are working off campus at a third-party facility (eg hospitals, schools) required to provide vaccination information to the other facility operator as well as the University?

    There are some facilities where University employees will be required to provide vaccination information to the facility operator as well as the University.

    These include:

    • Health care facilities, including hospitals
    • Aged care facilities
    • Schools, early childhood education and childcare facilities
    • Construction sites

    These facility operators also have an obligation to "collect, record and hold” valid vaccination information, but how they do so may vary. Some examples include:

    • Requiring individuals to provide valid vaccination information on entry
    • Seeking confirmation that the University has a system and process in place to collect, record and hold vaccination information for individuals entering the operator's facility
    • Directly collect, record and hold vaccination information from individuals
    • Operator may already have vaccination information exchange arrangements with the University, eg medical students undertaking clinical placements

Contractors and tenants

  • How is the medical/personal information I disclose as part of this vaccination requirement going to be used?

    Processing will be limited to what is reasonably necessary to prevent and manage COVID‑19 transmission risks on our campuses, and to comply with any applicable public health orders. More detail can be found in the University's COVID‑19 vaccination privacy notice.