University Secretary's Department Privacy

Privacy Statement for Staff Information

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Privacy Legislation

The University of Melbourne complies with the provisions of the Information Privacy Act 2000 (VIC) and the Health Records Act 2001 (VIC) in its treatment of personal and health information (referred to collectively in this document as personal information).

What do we collect and how

Why we collect the information

The primary purpose for collecting the information is to maintain your employee records and to administer your employment, salary and superannuation.

Your personal information may also be used in other related Human Resources processes and in an aggregate (non-identifying) form to report on workforce profiles and where required, to external bodies.

Accuracy, Security and Storage of Information

The University holds personal information in computer and paper based records. It takes all reasonable steps to ensure that the personal formation it holds is accurate and complete and that it is protected from misuse, loss, unauthorised access or disclosure.

Disclosure of Information

The University will only disclose information as required or permitted by law, or with your consent.

Access to personal information

You have direct access to your personal information unless it is deemed that providing you with access would have an unreasonable impact on the privacy of others. Otherwise, access to and correction of personal information is handled in accordance with the Freedom of Information Act 1982. Applications for access under that Act should be addressed to the Senior Vice-Principal.

Job Applications

Information provided by job applicants is used solely for the purpose of the recruitment function. The information is disclosed only to staff and/or relevant panel members involved in the selection process, and will remain confidential. As a general rule, the University keeps an electronic copy of all job applications and these are disposed of six months after the recruitment process is completed.

University Privacy Officer/ Privacy Policy

The University's Privacy Officer is the University Secretary, Ms Janet White. The Privacy Officer's website, contains the University's Privacy Policy and provides detailed information about the contact details, complaints procedures and other aspects of the University's privacy regime.

Questions

If you have an enquiry about your privacy rights in relation to the collection of information please contact the University's Privacy Officer.

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