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A meeting of the Committee of Convocation was held in the Council Chamber,
Law Quadrangle, University of Melbourne, on Wednesday 16 May, 2001 at
5.45 p.m.
Present
Mr A G Handberg in the Chair,
Mr M J Anderson, Ms L J Boston, Dr D Brownbill, Ms H M Cohn, Ms C F
Connan, Mr R E Cook, Mr G F Dawson, Dr S C Ducker, Mr W P Dunk, Ms J
H Elton Brown, Dr J E K Galbraith, Mr R T A Hardcastle, Dr R Hardham,
Mr P R Hirst, Mr J Humphrey, Dr A A Jones, Mr J C Jones, Mr F A M Lees,
Dr P A Lowe, Dr L McKenzie, Dr A J W Moore, Mrs A M Neal-Adam, Mr J
F Nicholas, Dr N McH Ramsey, Dr J T Robinson, Mrs M C Robinson, Ms A
S Rusden, Dr S Sahhar, Mr G H Thomas.
Mr L N Currie, University Secretary, Ms L Sublett, Alumni Relations
Manager and Ms H Davies, Minute Secretary, were in attendance.
BUSINESS
0. Preliminary Matters
0.0 Report from Senior Vice-Prinicpal
The Deputy President announced that Mr Ian Marshman, the Senior
Vice-Principal, would be attending the meeting to report to members
the latest developments and their impact on the University of initiatives
such as Melbourne University Private and University Square, which
had received adverse publicity in The Age newspaper recently.
0.1 Report from Returning Officer
The University Secretary advised that no nominations had been received
to fill a casual vacancy in Arts and Social Work. However, the Dean
of Arts planned to approach a suitable candidate he felt would be
interested in serving on the Committee to ascertain their interest.
Accordingly, the next meeting would also be declared a Special Meeting
for the purpose of filling a casual vacancy.
1. Apologies and Leave of Absence
Apologies were received from Ms M Austin, Mr C Chandraraj, Ms J M
Crowe, Mr D M Dodd and Mr R D Ewins for this meeting.
Leave of Absence had previously been granted to Dr R J Condron and
Mr B F B Dance for this meeting, Mr A T Douglas for this and June meetings,
Ms L J Boston for the June meeting, Dr A A Jones and Ms A S Rusden for
the June and July meetings and Dr N McH Ramsey for the July meeting.
Leave of Absence was granted to Mr J Jones and Dr P A Lowe for the
June and July meetings, and Dr R Hardham for the June, July and August
meetings.
2 Starring of Additional Items
Item 8.3 was starred to receive a verbal update.
3. Minutes of Meeting 2/01 (11.4.2001)
The minutes of meeting 2/01 held on 11 April, 2001 were approved.
4. Matters Arising
4.1 Chairs and Titles within the Institute of
Land and Food Resources (Minute 4.3)
The Deputy President drew members' attention to Appendix E, a draft
report entitled "The Strategic Direction of the Institute of
Land and Food Resources" included with the Vice-Chancellor's
Report. In particular, he highlighted page 7 of that document in which
the Dean of the Institute referred to the future direction anticipated
for Burnley Campus.
4.2 Committee of Convocation Award Sub-Committee (Minute 4.5)
Mr Handberg advised that Professor Peter McPhee had been briefed
on this subject by the Senior Vice-Principal, Mr Ian Marshman Another
meeting of the Committee of Convocation Award Sub-Committee will be
arranged soon with both Mr Marshman and Professor McPhee in attendance.
4.3 "Representing Graduates Effectively" (Minute 4.4)
The Chairperson referred members to a further paper by the Sub-Committee.
The tabled paper contained recommendations for the submission of its
original report, written in response to a presentation by Mr Roger
Peacock, Vice-Principal (University Development). Mr Geoff Dawson,
the author of the paper, spoke to the item. It was resolved that the
report be received.
It was agreed that a copy of the Sub-Committee's report be forwarded
to the Vice-Principal (University Development), the Alumni Relations
Manager and that the report is to be attached to the Report to Council
together with a copy of Mr Peacock's paper.
It was decided that a workshop be held on 20 June which would work
towards ascertaining each Faculty's relationship with its graduates
and investigating what contribution the Committee of Convocation can
make towards further stimulating the Faculty's interests in its graduate
body. The Alumni Relations Manager volunteered her services in this
exercise and pointed out her extensive experience in dealings with
Faculty Development Officers.
4.4 Regulations (Minute 6.5)
- Melbourne University Press
The University Secretary referred members to the Melbourne
University Press regulation for amendment in the April Legislation
Committee's Report to Council and noted that the explanatory
note and reference to "for academic or other purposes"
had been reworded to meet the Committee's concerns about the
use of such a broad phrase.
- Endowments and Trusts Committee
The University Secretary advised that the updated membership
of the Endowments and Trusts Committee would be available, and
circulated, in July.
- Regulation R7.75 - Reference to Rotary District 980
The University Secretary advised that the reference to "Rotary
District 980" in the regulation now contained the qualification
"now known as District 9800".
4.5 CEQ Working Group
The University Secretary advised he had arranged for Professor Sally
Walker, the Convenor of the CEQ Working Party, to speak to this item
at the July meeting of this Committee.
4.6 Ivy League Model of Universities (Minute 13.1
It was advised that Mr Larry Stillman, who wrote the letter to The
Age tabled at the April meeting and which included reference to the
role of graduates in governance at Ivy League American universities,
will attend the 13th June meeting of the Committee to speak to this
item. He has a BA (Hons) and a Grad Dip from this University.
4.7 Comparative Data relating to University salaries
The Deputy President referred to the tabled paper setting out data
obtained on University salaries which was provided at the request
of a member at the April meeting
5. Report of Meeting 2/01 to May Council
The Committee received the report of meeting 2/01 held on 11 April
2001 that was reported to May Council.
6. Legislation and Standing Resolutions of Council
6.1 Statutes made by Council at its May meeting
There was no legislation made by Council at its May meeting
6.2 Regulations made by Council at its May meeting
Council made the following Regulations as detailed in the report
| (1) |
Regulation 8.1.R2 |
To change the conditions regulating Melbourne
University Press (20/01) |
| (2) |
Regulation 5.1.R1 |
To add to the membership of the Faculty of Medicine,
Dentistry and Health Sciences (23/01) |
| (4) |
Regulation R7.75 |
To add a fund (31/01) |
| (5) |
Regulation 6.1.R9 |
To replace the existing Bio21 Molecular Science
and Biotechnology Institute Regulation (38/01) |
| (6) |
Regulation R6.144 |
To amend a regulation (39/01) |
6.3 Standing Resolution made by Council
During his report, the University Secretary advised that Standing
Resolution 2.5 Committee on Staff Salaries had been amended.
6.4 Statutes proposed for consideration by Council at its next meeting
There was no legislation for consideration by Council at its next
meeting.
6.5 Regulations proposed for consideration by Council at its next
meeting
There were no regulations for consideration by Council at its next
meeting
7. Report of Council Meeting 3/01 (7/5/01)
7.1 Vice-Chancellor's Report
7.2 Oral report on May Council Meeting
The Deputy President relayed matters of interest reported at the
Council meeting, including the recent occupation of the Raymond Priestley
Building, the Enterprise Bargaining Agreement soon to be finalised
and the Universitas 21 meeting which the Vice-Chancellor had attended
recently.
8. Reports of Faculty Meetings and Committee Meetings
8.1 Planning and Budget Committee 3/01 Report to Council
The Committee received the reports for information.
8.2 Finance Committee 3/01 Report to Council
The Committee received the report for information.
8.3 Building and Estates Matters
The Committee received both the written and verbal reports.
8.4 Libraries Committee
The Committee received the report for information.
8.5 Theatre Board Report
The Committee received the report for information.
8.6 Student Support Committee
The Committee received the report for information.
9. Alumni Relations Program Report
Ms Lea Sublett gave a verbal report in which she referred to her recent
travels to meet with overseas University alumni. She announced that
the Melbourne Forum had been launched and urged members to register
on that website. Ms Sublett advised that the annual edition of Melbourne
University Magazine would be available mid-June.
10. President's Report
10.1 Annual Ordinary Meeting - 2 May, 2001
The Deputy President advised that the meeting had been conducted
smoothly and successfully. He commended the Chancellor's address,
a copy of which had been distributed, and urged members to read it
as it was particularly relevant in relation to "Graduate Relations".
11. Guest Speakers
11.1 Mr R I A Marshman
Mr Ian Marshman, Senior Vice-Principal, spoke at the meeting. Prior
to detailing the latest developments regarding the merger of Melbourne
University Private and Melbourne Enterprises International, he outlined
the actual performance of the private university and the impact this
had on its future direction (which necessitated an amendment to its
tenancy arrangements at University Square). Mr Marshman noted that
recent changes made by the Government in deregulating educational
institutions and introducing HECS fees for postgraduate Masters degrees
had impacted on the planned operations of Melbourne University Private.
11.2 Professor G Lakomski
Professor Gabriele Lakomski, Deputy Head, Department of Education
Policy and Managerment, was guest speaker at dinner. She spoke on
"Organizational Learning and Leadership".
12. Any Other Business
12.1 Conferring
It was announced that the next Conferring would be for the Melbourne
Business School on 26th May, and Mr Steve Vizard had been invited
to deliver the Occasional Address.
12.2 Dinner
The Deputy President announced that the dinner following the meeting
would be held in the Kharaguesian Room.
12.3 Australian University Alumni Council
A notice for the next Australian University Alumni Council Conference
to be held in Perth in November later this year was tabled. It was
advised that more detailed information had been requested and would
be distributed when available.
12.4 Finance Committee
The Deputy President advised that Council was reconstituting membership
of the Finance Committee with all positions renominating at a particular
point and he then invited members of the Committee of Convocation
to put their name forward if they wished to be considered for membership.
It was also noted that as the University Secretary had recently
been given responsibility for secretariat support to Finance Committee,
there may be a need to reschedule the Committee of Convocation meetings.
In the short-term, it was agreed to meet one week earlier in June
on the 13th. The matter would be reviewed next month to ascertain
if further action is necessary.
13. Receipt of Unstarred Items
The Committee received all unstarred items.
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