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A meeting of the Committee of Convocation was held in the Council Chamber,
Law Quadrangle, University of Melbourne, on Wednesday 16 May, 2001 at
5.45 p.m.
Present
Mr A G Handberg in the Chair,
Mr M J Anderson, Ms L J Boston, Dr D Brownbill, Ms H M Cohn, Ms C F
Connan, Mr R E Cook, Mr G F Dawson, Dr S C Ducker, Mr W P Dunk, Ms J
H Elton Brown, Dr J E K Galbraith, Mr R T A Hardcastle, Dr R Hardham,
Mr P R Hirst, Mr J Humphrey, Dr A A Jones, Mr J C Jones, Mr F A M Lees,
Dr P A Lowe, Dr L McKenzie, Dr A J W Moore, Mrs A M Neal-Adam, Mr J
F Nicholas, Dr N McH Ramsey, Dr J T Robinson, Mrs M C Robinson, Ms A
S Rusden, Dr S Sahhar, Mr G H Thomas.
Mr L N Currie, University Secretary, Ms L Sublett, Alumni Relations
Manager and Ms H Davies, Minute Secretary, were in attendance.
BUSINESS
0. Preliminary Matters
0.0 Report from Senior Vice-Prinicpal
The Deputy President announced that Mr Ian Marshman, the Senior
Vice-Principal, would be attending the meeting to report to members
the latest developments and their impact on the University of initiatives
such as Melbourne University Private and University Square, which
had received adverse publicity in The Age newspaper recently.
0.1 Report from Returning Officer
The University Secretary advised that no nominations had been received
to fill a casual vacancy in Arts and Social Work. However, the Dean
of Arts planned to approach a suitable candidate he felt would be
interested in serving on the Committee to ascertain their interest.
Accordingly, the next meeting would also be declared a Special Meeting
for the purpose of filling a casual vacancy.
1. Apologies and Leave of Absence
Apologies were received from Ms M Austin, Mr C Chandraraj, Ms J M
Crowe, Mr D M Dodd and Mr R D Ewins for this meeting.
Leave of Absence had previously been granted to Dr R J Condron and
Mr B F B Dance for this meeting, Mr A T Douglas for this and June meetings,
Ms L J Boston for the June meeting, Dr A A Jones and Ms A S Rusden for
the June and July meetings and Dr N McH Ramsey for the July meeting.
Leave of Absence was granted to Mr J Jones and Dr P A Lowe for the
June and July meetings, and Dr R Hardham for the June, July and August
meetings.
2 Starring of Additional Items
Item 8.3 was starred to receive a verbal update.
3. Minutes of Meeting 2/01 (11.4.2001)
The minutes of meeting 2/01 held on 11 April, 2001 were approved.
4. Matters Arising
4.1 Chairs and Titles within the Institute of
Land and Food Resources (Minute 4.3)
The Deputy President drew members' attention to Appendix E, a draft
report entitled "The Strategic Direction of the Institute of
Land and Food Resources" included with the Vice-Chancellor's
Report. In particular, he highlighted page 7 of that document in which
the Dean of the Institute referred to the future direction anticipated
for Burnley Campus.
4.2 Committee of Convocation Award Sub-Committee (Minute 4.5)
Mr Handberg advised that Professor Peter McPhee had been briefed
on this subject by the Senior Vice-Principal, Mr Ian Marshman Another
meeting of the Committee of Convocation Award Sub-Committee will be
arranged soon with both Mr Marshman and Professor McPhee in attendance.
4.3 "Representing Graduates Effectively" (Minute 4.4)
The Chairperson referred members to a further paper by the Sub-Committee.
The tabled paper contained recommendations for the submission of its
original report, written in response to a presentation by Mr Roger
Peacock, Vice-Principal (University Development). Mr Geoff Dawson,
the author of the paper, spoke to the item. It was resolved that the
report be received.
It was agreed that a copy of the Sub-Committee's report be forwarded
to the Vice-Principal (University Development), the Alumni Relations
Manager and that the report is to be attached to the Report to Council
together with a copy of Mr Peacock's paper.
It was decided that a workshop be held on 20 June which would work
towards ascertaining each Faculty's relationship with its graduates
and investigating what contribution the Committee of Convocation can
make towards further stimulating the Faculty's interests in its graduate
body. The Alumni Relations Manager volunteered her services in this
exercise and pointed out her extensive experience in dealings with
Faculty Development Officers.
4.4 Regulations (Minute 6.5)
- Melbourne University Press
The University Secretary referred members to the Melbourne
University Press regulation for amendment in the April Legislation
Committee's Report to Council and noted that the explanatory
note and reference to "for academic or other purposes"
had been reworded to meet the Committee's concerns about the
use of such a broad phrase.
- Endowments and Trusts Committee
The University Secretary advised that the updated membership
of the Endowments and Trusts Committee would be available, and
circulated, in July.
- Regulation R7.75 - Reference to Rotary District 980
The University Secretary advised that the reference to "Rotary
District 980" in the regulation now contained the qualification
"now known as District 9800".
4.5 CEQ Working Group
The University Secretary advised he had arranged for Professor Sally
Walker, the Convenor of the CEQ Working Party, to speak to this item
at the July meeting of this Committee.
4.6 Ivy League Model of Universities (Minute 13.1
It was advised that Mr Larry Stillman, who wrote the letter to The
Age tabled at the April meeting and which included reference to the
role of graduates in governance at Ivy League American universities,
will attend the 13th June meeting of the Committee to speak to this
item. He has a BA (Hons) and a Grad Dip from this University.
4.7 Comparative Data relating to University salaries
The Deputy President referred to the tabled paper setting out data
obtained on University salaries which was provided at the request
of a member at the April meeting
5. Report of Meeting 2/01 to May Council
The Committee received the report of meeting 2/01 held on 11 April
2001 that was reported to May Council.
6. Legislation and Standing Resolutions of Council
6.1 Statutes made by Council at its May meeting
There was no legislation made by Council at its May meeting
6.2 Regulations made by Council at its May meeting
Council made the following Regulations as detailed in the report
| (2) |
Regulation 8.1.R2 |
To add three scholarships to the
schedule of a regulation (2/01) |
| (3) |
Regulation 5.1.R1 |
To remove the limitation on the value
of scholarships (3/01) |
| (4) |
Amendment of Regulation R6.72 |
To add an award to the schedule of a regulation
(4/01) |
| (5) |
Amendment of Regulation R6.72 |
To add a prize to the schedule of a regulation
(5/01) |
| (6) |
Amendment of Regulation R6.72 |
To amend the terms of a prize (6/01)
|
| (7) |
Amendment of Regulation R7.191 |
To remove the requirement of a committee
(7/01) |
| (8) |
Amendment of Regulation R7.75 |
To govern a bequest (8/01) |
| (9) |
Amendment of Regulation R7.75 |
To govern a bequest (9/01) |
| (10) |
Amendment of Regulation R6.72 |
To add information concerning a bequest
(10/01) |
| (11) |
Amendment of Regulation R6.61 |
To remove obsolete provisions concerning a prize
(11/01) |
| (12) |
Amendment of Regulation R6.72 |
To add information concerning a fund (12/01)
|
| (14) |
Amendment of Regulation
R6.72 |
To amend the provision relating to
two prizes (14/01) |
| (15) |
Amendment of Regulation R6.72 |
To govern an award (15/01) |
| (16) |
Making of Regulation R6.206 |
To govern the Friends of the Sports
Association Scholarships Fund (1/01) |
| (17) |
Amendment of Regulation R6.45 |
To up-date a regulation (16/01)
|
| (18) |
Amendment of Regulation R6.111 |
To up-date a regulation (17/01)
|
| (19) |
Revocation of Regulation 17.1.R4 |
To remove a redundant regulation
(18/01) |
| (20) |
Amendment of Regulation 8.1.R12 |
To make a procedural amendment (22/01) |
6.3 Standing Resolution made by Council
None.
6.4 Statutes proposed for consideration by Council at its next meeting
None.
6.5 Regulations proposed for consideration by Council at its next
meeting
The Committee noted the following tabled Regulations:
| (1) |
Amendment of Regulation 17.1.R19 |
To make a procedural amendment (24/01) |
| (2) |
Amendment of Regulation 8.1.R12 |
To make a procedural amendment (25/01) |
| (3) |
Amendment of Regulation 7.1.R2 |
To change the name of a chair
(26/01) |
| (4) |
Amendment of Regulation R7.102 |
To update the membership of a committee
(30/01) |
| (5) |
Amendment of regulation 17.1.R18 |
To update a Committee (28/01) |
| (6) |
Amendment of Regulation R6.72 |
To establish a scholarship (34/01) |
| (7) |
Amendment of Regulation R7.149 |
To remove the a prescribed committee (29/01)
|
| (8) |
Amendment of Regulation R7.75 |
To add a fund (31/01) |
| (9) |
Amendment of Regulation R6.72 |
To add an award (32/01) |
| (10) |
Making of Regulation R6.XXX |
To establish a scholarship and bursaries (33/01)
|
| (11) |
Amendment of Regulation R6.72 |
To establish the Richard Gunter Prize (35/01)
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7. Report of Council Meeting 3/00 (5/3/01)
7.1 Vice-Chancellor's Report
7.2 Oral report on Council Meeting
The University Secretary reported on the third Council meeting for
the year held on 5th March, 2001. He advised that two members had
resigned from Council, Mesdames Feely and Proust. In response to a
request, subsequent to the meeting the current Council membership
details were circulated to the members of the Committee.
Mr Currie referred to organisational changes detailed in the Vice-Chancellor's
Report, including Dr Doug Daines' promotion to Vice-Pricipal (Property
and Buildings). It was resolved that Dr Daines be approached to conduct
a tour of works-in-progress of University projects at a suitable stage
of developments.
8. Reports of Faculty Meetings and Committee Meetings
8.1 Planning and Budget Committee 1/01
The Committee received the reports for information.
8.2 Finance Committee 1/01
The Committee received the report for information.
8.3 Building and Estates Matters
The Committee received a written report as well as a supplementary
verbal report for information.
9. Guest Speaker
Dr Greg Moore, Director of Burnley Campus, conducted a tour of its
grounds. Following the tour, he detailed the creation and history of
the establishment, including its incorporation into the University's
Institute of Land and Food Resources.
The following motion was resolved:
The Committee appreciated the opportunity to inspect the Burnley Campus,
being both impressed with the present care of the site and aware of
the importance of its needs in the immediate future.
In addition, the number of chairs in the Institute of Land and Food
Resources was raised, as well it was questioned why the Director of
Burnley Campus had the title of 'Dr' and not 'Professor' as for other
Heads of Departments. The University Secretary advised that the various
campuses of the Institute of Land and Food Resources did not equate
to Departments, but he would bring back further information on chairs
and titles within the Institute.
10. Conferring Ceremonies
10.1 Conferring Reports
The Committee received Report Nos 17, 18, 19, 20 for Conferrings
conducted in 2000
10.2 2001 Schedule for the Conferring of Degrees
The Committee received a revised Schedule for the Conferring of Degrees
during 2001.
11. Committee of Convocation Membership List as at 21 March, 2001
The Committee received an updated membership list showing the composition
of the Committee as at 21 March 2001.
12. 2001 Meeting Dates and Venues
The Committee received a list of meeting dates for the Committee of
Convocation for this year which also detailed the venues for each meeting.
13. Any Other Business
13.1 Annual Ordinary Meeting of Convocation and joint Alumni and
Committee of Convocation Dinner
The Deputy President advised that the Annual Ordinary Meeting of
Convocation would be held on Wednesday, 2 May, 2001 at 6.00 p.m. in
the Prince Philip Theatre, Architecture, Building and Planning Building.
The guest speaker was to be the recently elected Chancellor, Ms Fay
Marles, and her address would be on "Graduate Relations".
The meeting would be followed by the joint Alumni and Committee of
Convocation Dinner, which would commence with pre-dinner drinks from
7.00 p.m., in the Main Dining Room, University House, The University
of Melbourne. Ms Rhonda Galbally, Chief Executive Officer, "ourcommunity.com.au"
would speak on the question: "Will communities still exist in the
information age?" Cost of the dinner was to be $55.00 per head and
would include a 3-course meal with wine and pre-dinner drinks. GST
included.
As in past years, invitation cards for members of this Committee
to distribute to interested graduates will be mailed prior to Easter
for this purpose.
13.2 Report from Alumni Relations Manager
The Chairperson advised that Ms Lea Sublett was an apology for this
meeting, and that there was a tabled written report to bring members
up to date with the latest events and current developments in the
Alumni Relations Program.
14. Receipt of Unstarred Items
The Committee received all unstarred items.
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