A Special Meeting of the Committee of Convocation
was held in the Council Chamber, Old Quadrangle, University of Melbourne,
on Wednesday 16 July 2003 at 5.45pm.
PRESENT
Mr AG Handberg in the Chair,
Mr AW Abbott, Mr MJ Anderson, Mr G Bartle, Dr C Close, Ms JM Crowe,
Mr BFB Dance, Mr GF Dawson, Mr DM Dodd, Mr AT Douglas, Ms JH Elton Brown,
Ms HM Fitzpatrick, Dr JK Harcourt, Mr RTA Hardcastle, Mr PR Hirst, Mr
J Humphrey, Dr AA Jones, Mr JC Jones, Dr PA Lowe, Mr JG Meehan, Mr JF
Nicholas, Dr IR Price, Mr J Puls, Dr B-A Rodan, Dr S Sahhar, Dr J Stillman,
Mr GH Thomas.
Mr LN Currie, University Secretary, and Ms HA Davies,
Minute Secretary, were in attendance.
BUSINESS
0. Preliminary Matters
0.0 Report by Returning Officer
Mr Len Currie, the University Secretary and Returning
Officer, reported that no nominations to fill the casual vacancies
had been received.
1. Apologies and Leave of Absence
Apologies have been received from Dr SC Ducker,
Mr FAM Lees, Dr L McKenzie, Ms AM Neal-Adam, Ms E Parker, Dr JT Robinson
and Mrs MC Robinson in addition to Ms Samantha Morgan, the Alumni Relations
Officer who was to give a report on that unit.
Leaves of Absence previously had been granted to
Mr D Brownbill for this and August meetings, to Ms L Boston, Dr R Condron,
Mr R McGauran, Dr NMcK Ramsey, Miss AS Rusden and Ms M Weston for this
meeting, Dr J Harcourt for the August meeting and Ms J Crowe for the
September meeting.
Leave of Absence was granted to Dr B-A Rodan for
the September meeting.
2 Starring of Additional Items
Item 8.1(a) was starred for discussion.
3. Minutes of Meeting 4/03 (18.6.2003)
The minutes of meeting 4/03 held on 18 June 2003
were approved.
4. Matters Arising
4.1 Distinguished Portraits Project (Minute 4.1)
The University Secretary announced that a proposal
was before the Chancellor the formal unveiling of the plaques take
place in conjunction with the unveiling of the Chancellor's portrait.
This would be followed by light refreshments in the Chamber.
5. Report 4/03 to July 2003 Council
The Committee received the report for information.
6. Legislation and Standing Resolutions of Council
6.1 Statute amended by Council at its July meeting
Council made the following Legislation as detailed
in the report:
| (2) |
Amendment of Statute 14.1 recommended
by the Academic Board |
To amend provisions relating
to intellectual property (111/03) |
Discussion in relation to the Intellectual Property
statute took place. The University Secretary advised that a revision
was first attempted in July 2002 but the Minister had delayed putting
it into effect owing to objections by the University of Melbourne
Postgraduate Association. On the assumption that the present amendments
would be approved by the Minister for Education and Training, guidelines
were to be drawn up for review by Academic Board, and then to Council
for approval. It was advised that UMPA had been have represented on
the working group conducting the Review.
6.2 Regulations made and amended by Council
None.
6.3 Standing Resolutions made and amended by
Council
- Senior Appointments Committee
- Human Resources Committee
The Committee received the Standing Resolutions
amended by Council.
6.4 Statutes proposed for consideration by Council
at its next meeting
None.
6.5 Regulations proposed for consideration by
Council at its next meeting
It was noted that the following Regulations would
be submitted to the August meeting of Council for amendment, as follows:
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(1)
|
Amendment of Regulation 17.1.R12
recommended by the University Secretary |
To revise the membership of
the Administrative Committee, to incorporate the risk management
committee in the reporting sequence and update the regulation.
(75/03)
|
|
(2)
|
Amendment of Regulation 17.1.R19
recommended by the University Secretary |
To add an institution to the
Schedule of recognised institutions (76/03)
|
|
(3)
|
Amendment of Regulation 7.1.R2
recommended by the University Secretary |
To remove a Chair in Schedule
A of the regulation governing academic and general staff ranks
and titles (77/03)
|
|
(4)
|
Amendment of Regulation 7.1.R2
recommended by University Secretary |
To amend the schedules of
chairs to the regulation governing academic and general staff
ranks and titles (78/03)
|
|
(5)
|
Amendment of Regulation 7.1.R2
recommended by University Secretary |
To amend the schedules of
chairs to the regulation governing academic and general staff
ranks and titles (79/03)
|
|
(6)
|
Amendment of Regulation 7.1.R2
recommended by University Secretary |
To add a chair in Schedule
A of the regulation governing academic and general staff ranks
and titles (80/03)
|
|
(7)
|
Amendment of Regulation 7.1.R2
recommended by University Secretary |
To correct errors in names
of chairs contained in Schedule B to the Regulation (81/03)
|
|
(8)
|
Amendment of Regulation 7.1.R2
recommended by University Secretary |
To amend the schedule of chairs
to the regulation governing academic and general staff ranks and
titles (82/03)
|
|
(9)
|
Amendment of Regulation 7.1.R2
recommended by University Secretary |
To amend the schedule of chairs
to the regulation governing academic and general staff ranks and
titles (83/03)
|
|
(10)
|
Amendment of Regulation 7.1.R2
recommended by University Secretary |
To amend the schedule of chairs
to the regulation governing academic and general staff ranks and
titles (84/03)
|
|
(11)
|
Amendment of Regulation 7.1.R2
recommended by University Secretary |
To amend the schedule of chairs
to the regulation governing academic and general staff ranks and
titles (85/03)
|
|
(12)
|
Amendment of Regulation 6.1.R7
recommended by the University Secretary |
To re-name the Co-Operative
Research Centre for Innovative Wood Manufacturing (86/03)
|
|
(13)
|
Amendment of Regulation 6.1.R7
recommended by the University Secretary |
To amend the provision for
the School of Languages. (87/03)
|
|
(14)
|
Amendment of Regulation 6.1.R7
recommended by the University Secretary |
To make provision for the
School of Population Health (88/03)
|
|
(15)
|
Amendment of Regulation 17.1.R6
recommended by the Finance Committee |
To update the regulation governing
purchasing procedures and delegations in relation to financial
matters (89/03)
|
|
(16)
|
Making of Regulation 7.XXX recommended
by the University Secretary |
To govern the Thomas Roye
James Bequest (90/03)
|
|
(17)
|
Amendment of Regulation 6.72
recommended by the University Secretary |
To govern The A.E. Perry Memorial
Prize (91/03)
|
|
(18)
|
Amendment to Regulation 7.201
recommended by the University Secretary |
To update the Harold Stanley
Symons Bequest (92/03)
|
|
(19)
|
Amendment of Regulation 6.72
recommended by the University Secretary |
To add a paragraph to govern
the Frederick Harlock Scholarship Fund (93/03)
|
|
(20)
|
Revocation of Regulation 7.72
recommended by the University Secretary |
To revoke the regulation governing
the Henry Buck bequest (94/03)
|
|
(21)
|
Making of Regulation 6.XXX recommended
by the University Secretary |
To make a regulation to govern
the Henry Buck Scholarship (95/03)
|
|
(22)
|
Amendment of Regulation 6.63
recommended by the University Secretary |
To amend the terms of the
David Grant Scholarship (96/03)
|
|
(23)
|
Amendment of Regulation 6.40
recommended by the University Secretary |
To increase the value of the
T.E. and E.R. Moran Bursaries (97/03)
|
|
(24)
|
Amendment of Regulation 6.132
recommended by the University Secretary |
To vary the terms of the Jessie
Webb Scholarship (98/03)
|
|
(25)
|
Amendment of a Regulation 6.7
recommended by the University Secretary |
To substitute new subjects
for two of the Wyselaskie Scholarships (99/03)
|
|
(26)
|
Amending of Regulation R7.35
recommended by the University Secretary |
To increase the purposes of
the Helen Mackie Endowment Fund (100/03)
|
|
(27)
|
Amendment of Regulation 6.1.R7
recommended by the University Secretary |
To establish the International
Centre for Classroom Research. (102/03)
|
|
(28)
|
Amendment of Regulation 6.1.R7
recommended by the University Secretary |
To re-name the Centre for
Human Resource Development and Training. (103/03)
|
|
(29)
|
Amendment of Regulation 6.218
recommended by the University Council |
To amend the reference to
deputy principal, Human Resources referred to in The Bronwyn Jane
Adams Memorial Award (104/03)
|
|
(30)
|
Amendment of Regulation 8.1.R12
recommended by the University Secretary |
To add the area of the vice-principal,
Human Resources to the general staff division of the senior vice-principal
(105/03)
|
|
(31)
|
Amendment of Regulation 6.46
recommended by the University Secretary |
To amend the terms of the
Aitchison Scholarships (106/03)
|
7. Report of Council Meeting 4/03 (14/7/03)
7.1 Vice-Chancellor's Report
- Citation - Professor Peter McPhee
The Deputy President referred to the tabled Citation,
which was a supplement to the Vice-Chancellor's Report. Mr Handberg
announced that Professor Peter McPhee, currently President of Academic
Board, would take up the part-time position of Deputy Vice-Chancellor
(Academic) which had been unfilled since Professor Boris Schedvin
retired.
It was resolved that the Deputy President of Convocation
write a letter of congratulations to Professor McPhee expressing the
Committee's pleasure in his promotion.
7.2 Oral report on Council Meeting
The Deputy President, Mr Allan Handberg, presented
an oral report on the July Council meeting. He advised the media reports
concerning the Melbourne University Student Union Inc were discussed
as well as the unauthorised building work being carried out in the
Union Building which was a cause for concern. Other matters discussed
by Council were the proposed student housing development by Becton,
the Intellectual Property statute referred to above and the future
use of the underground parking area. In addition, Council had received
the Committee of Convocation's Report and noted its concerns regarding
Creswick.
8. Reports of Faculty Meetings and Committee Meetings
8.1 a) Planning and Budget Committee 4/03
It had been reported in this document that the
usual procedures had been waived in the appointment of a certain candidate
as professor. As a result, the Committee discussed the selection process
for chair candidates and the need for the University to be seen to
be above reproach in making its appointments especially to senior
positions. It was agreed that the Committee should request further
information.
In addition, the change of Title of the School
of Fine Arts, Classical Studies and Archaeology was discussed and
it was questioned whether the Dean had consulted with each section
head in that School prior to making the recommendation.
b) Planning and Budget Committee 5/03
c) Planning and Budget Committee 5/03 (Supplementary
Report)
The Committee received the reports, including
the supplementary report, for information.
8.2 a) Finance Committee 4/03
b) Finance Committee 5/03
The Committee received the reports for information.
8.3 Libraries Committee
The Committee received the report for information.
9. Alumni Relations Report
Ms Samantha Morgan, the Alumni Relations Officer,
was an apology for the meeting and therefore was unable to give a report
10. Guest Speaker at Dinner
Mr Brian Allison, Curator of the Grainger Museum
was guest speaker at dinner. He spoke on the many and varied talents
of Percy Grainger, focusing on the education he received.
10. Deputy President's Report
11.1 Occasional Address at Conferring Ceremony
The Deputy President announced that Dr Robin
Condron, President of Convocation, would be delivering the occasional
address at the conferring ceremony scheduled to take place on Saturday,
6 December, 2003 at 10.30am. On that occasion, the graduands will
be from the Schools of Dental Science and Physiotherapy, the Faculty
of Veterinary Science as well as PhD graduands from the School of
Graduate Studies.
11.2 Forthcoming Committee Events
Mr Handberg announced the following events planned
for the interest of members:
September: visit to Veterinary Clinic and
Hospital. (Tour, meeting and dinner at Kendall Hall) In addition,
it was agreed that there sufficient interest for a bus to be hired
to transport interested members to and from Werribee campus.
October: tour of the extension to the
School of Botany led by Ms Clare Connan, a former representative of
the graduates of architecture, building and planning who recently
resigned from the Committee. Ms Connan would also be guest speaker
at dinner when she will elaborate on the approval process necessary
to bring the project to fruition.
November: tour of the Melbourne Business
School led by the Dean, Professor Paul Rizzo prior to the Committee's
meeting in its usual venue of the Council Chamber.
December: Student Presidents-elect of
MUSUI and UMPA to be invited to be guest speakers and it is hoped
they will be available.
11. Any Other Business
12.1 Endowments and Trusts Committee
Meetings No 1/03 and 2/03 Report to Council
The Committee received the Reports to Council
which were tabled for information.
12.2 The Russell and Mab Grimwade Miegunyah
Fund Committee
Meeting No 1/03 Report to Council
The Committee received the Report which was tabled
for information.
12.3 University Systems Project Report to Council
The Committee received the Report to Council which
was tabled for information.
13. Receipt of Unstarred Items
The Committee received all unstarred items.
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