University Secretary's Department Standing Resolutions of Council

2.4 - Buildings and Estates Committee

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The Buildings and Estates Committee exercises governance responsibilities on behalf of Council in the oversight of the planning, development and stewardship of the University’s real property and physical assets.

I. MEMBERSHIP

Chairperson – an external member of Council, appointed by Council
Up to two Council members or Council Fellows, appointed by Council
Vice-Chancellor or nominee
President of the Academic Board or nominee
Chairs of the Building Design Review, Heritage and Landscape and Open Space Sub-Committees
Senior Vice-Principal or nominee
President of the University of Melbourne Student Union(UMSU) or nominee
President of the University of Melbourne Graduate Student Association (GSA) or nominee
Co-opted members

II. TERMS OF REFERENCE

The functions of the Buildings and Estates Committee are:

  1. To oversee the development and periodic review of Master Plans for each of the University’s campuses and recommend to Council any amendments to the University Master Plan;
  2. To monitor the implementation of the University’s rolling infrastructure program to ensure congruence with the Master Plan, including monitoring the design and implementation of physical infrastructure projects, with a particular emphasis on Major Projects, with a value in excess of $10 million;
  3. To oversee the development of a campus precincts strategy that seeks to establish coherent University learning and research communities, within the framework of the University’s Master Plan;
  4. To oversee the development and monitoring of University design, construction and space management policies and practices that support the effective use of University space and provide for the efficient application of University infrastructure funds;
  5. To oversee the development of a campus amenities strategy that ensures the development of the University’s physical environment in a manner that is congruent with the University’s mission and educational values;
  6. To monitor and advise Council on the likely impact that proposed buildings, land use and infrastructure projects at the University are likely to have on external communities and the likely impact on the University of land use and associated developments in areas adjacent to it;
  7. To make recommendations to Council with respect to its policies specifically:
    • Policy and Naming Guidelines for Naming Proposals
    • Policy for Outdoor Sculpture
    • Memorial Tree Policy and Guidelines
    8. and to exercise such authorities as are conferred on the Committee in accordance with these policies;

  8. To make recommendations to Council with respect to signage policy for the University.

III . DELEGATIONS

The Committee holds the following delegated authorities:

  1. To approve the inclusion in a register for University purposes of names of architects and consultants from whom appointments to specific projects may be made;
  2. To approve the inclusion in a register for University purposes of the names of builders and contractors for the purpose of inviting tenders;
  3. To establish such subcommittees and working groups as it finds necessary to carry out its functions.

IV. REPORTING

  1. The Committee reports after each meeting to the University Finance Committee and Council on matters relating to its terms of reference. The Committee makes recommendations to Finance Committee and Council about the design and project implementation arrangements relating to University capital projects, including Major Projects, with a project value in excess of $10 million.
  2. Sub-committees that report to the Building and Estates Committee are:
    • Building and Design Review
    • Heritage
    • Landscape and Open Space

[amended by Council 21/3/11.]

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