Records Management Policy and Procedures
** The following records management policy and procedures have been recently reviewed or created. These policies and procedures are still in draft (except for Web Archiving and the Vital Records Policy), and are open for comment. They aim to be finalised and made formal in 2010.
**
Records Management Policy 2009 (draft for comment, due for finalisation 2010)
Vital Records Policy (updated 2009)
Web Archiving Policy (updated 2009)
Email (Recordkeeping) Policy 2009 (draft for comment, due for finalisation 2010)
Access to University Records Policy 2009 (draft for comment, due for finalisation 2010)
Records Services Procedure Manual (draft for comment, due for finalisation 2010)
Guidelines for Interpreting the Records Management Policy
The Records Management Policy and Procedures Manual below is still the official University of Melbourne Records Management Policy and Procedural document until the documents above become official.
For any comments, feedback or questions, please contact the Manager, Records Services - Kathryn Dan kdan@unimelb.edu.au
The manual is available in both html and PDF formats. To view or download the manual in PDF, you will need Adobe Acrobat Reader which can be downloaded from the Adobe website.
| Chapter | Description | HTML |
Download |
|---|---|---|---|
| Complete Manual | Chapters 1 - 2, 4 - 6, 9 - 10 & 12 | HTML | PDF 516KB |
| Chapter 1 | Introduction | HTML | PDF 80KB |
| Chapter 2 | Identifying Records | HTML | PDF 130KB |
| Chapter 3 | How to establish and manage a recordkeeping system This link has temporarily been disabled. For further information on recordkeeping systems, please refer to Managing Corporate Records. |
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| Chapter 4 | Access, Privacy and Freedom of Information | HTML | PDF 58KB |
| Chapter 5 | Records Disposal | HTML | PDF 76KB |
| Chapter 6 | Committee Papers | HTML | PDF 36KB |
| Chapter 7 | Research Data and Records This chapter is now unavailable. The University Policy for the Management of Research Data and Records is currently under review. For more information, please visit: http://research.unimelb.edu.au/integrity/conduct/data/review |
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| Chapter 8 | Digital Imaging and Scanning Systems This link has temporarily been disabled. For further information on imaging and digitisation, please visit : http://www.digitisation.unimelb.edu.au/ |
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| Chapter 9 | Student Records | HTML | PDF 59KB |
| Chapter 10 | EHS Recordkeeping Requirements | HTML | PDF 47KB |
| Chapter 11 | Imaging Centre This link has temporarily been disabled. For further information on imaging and digitisation, please visit : http://www.digitisation.unimelb.edu.au/ |
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| Chapter 12 | Preservation | HTML | PDF 142KB |