Frequently Asked Questions (FAQ)
- What is a University record?
A record comprises recorded information in any form, created, or received and maintained by the University in the transaction of business activities or the conduct of affairs and retained as evidence of such activity. - What records can I destroy?
There are many rules and regulations governing the proper destruction of University records. A good first point of reference is the University Records Management Disposal Fact Sheet. - If I want to transfer records, who should I contact?
Detailed instructions about transferring records can be located in the Transferring Records Fact Sheet. Transfers are managed by staff from the Records Management Program who can be contacted on (03) 8344 4225. - Should electronic records be treated differently to paper records?
Electronic records present a lot of challenges and while in theory, they should be classified and disposed of in the same way as paper records, they often need special consideration when it comes to managing them in recordkeeping systems. Information about electronic records can be located in our Electronic Records Fact Sheet. - How do I find out about the current recordkeeping policies and procedures?
Refer to the University Records Management Policy and Procedures Manual.