Recordkeeping systems and solutions - what are my options?
What does a recordkeeping system do?
All recordkeeping systems should reflect the functions and the business of the unit whether it is a faculty office, academic department, administrative unit responsible for a specific function, eg: Equal Opportunity. The system should reflect the office functions and activities and not the personnel currently employed in the office. Everyone should be able to file and retrieve information. Personnel will change but the system will be ongoing.
The benefits of a good recordkeeping system include:
- containing complete and comprehensive files thereby enabling effective decision making;
- providing integrity and continuity regardless of changes in personnel;
- facilitating protection and preservation of records;
- providing low cost and efficient maintenance of records;
- reducing the possibility of misfiling and duplication;
- reducing the time spent searching for files and documents.
Options
We have a number of options regarding recordkeeping systems. The first step is to contact Records Services so we can come and speak to you in detail about your records and document needs. To do this, please visit the “Assessing your needs – Participate in a Business Requirements Interview” page.