Records Retention and Disposal Authority
** All current University Records Disposal Schedules have been replaced as of 12 March 2010 with a new University wide Records Retention and Disposal Authority (RDA).
Before using the RDA, please take the time to read the Guidelines for Use at the front of the document. The Guidelines explain the new layout and format of the RDA as well as providing some instructions on how to use it. They are available to download below as a separate document.
As the RDA is a large document, it is also available as a searchable online database here: http://www.unimelb.edu.au/records/RDA/
The entire document can be downloaded in PDF format below:
University of Melbourne Records Retention and Disposal Authority Version 1.2 2011 - Issue Date 19/08/2011
Guidelines for Use
Introduction to the new University Records Retention and Disposal Authority (presentation)
If you have any questions, comments or feedback, please contact the Disposal Advice Service.**
If you wish to access a disposal schedule that is no longer current, please contact the Records Management Program for assistance.
A Records Destruction List form has been created to be used when compiling lists of records which are to be destroyed. The form is available here: http://www.unimelb.edu.au/records/forms.html
| Schedule No. | Title |
|---|---|
Disposal Schedule No. 21 |
Source Records after Imaging (Digitisation and Microfilming) ** This Retention and Disposal Authority has been withdrawn from use because it no longer reflects current Public Record Office Victoria (PROV) Standards. Staff wishing to explore the possibility of digitising hard copy and then destroying it are advised to contact the Records Management Program.** Specifications for Digitising Source Records Records Destruction List for Source Records Destroyed after Imaging |
Disposal Schedule No. 20(No longer current) |
Student Support Services & Academic Administration |
Disposal Schedule No. 19(No longer current) |
Financial Records (only applicable to Financial Operations, Central Administration) |
Disposal Schedule No. 18(No longer current) |
Academic Department & School Records |
Disposal Schedule No. 17(No longer current) |
Student Records Before undertaking any destruction of student records, please read Chapter 9 (PDF) of the Records Management Policy and Procedures Manual. |
Disposal Schedule No. 16(No longer current) |
Central Records |
Disposal Schedule No. 15(No longer current) |
Common Administrative Records |
Disposal Schedule No. 14(No longer current) |
Property & Buildings |
Disposal Schedule No. 13(No longer current) |
Risk Management Office |
Disposal Schedule No. 12(No longer current) |
Personnel Services |
Disposal Schedule No. 11(No longer current) |
International Office |
Disposal Schedule No. 10(No longer current) |
Institute of Education Student Records |
Disposal Schedule No. 9(No longer current) |
Student Health Records |
Disposal Schedule No. 8(No longer current) |
Faculty Administrative Records |
Disposal Schedule No. 7(No longer current) |
Buildings Branch |
Disposal Schedule No. 6(No longer current) |
Academic Assessment Records |
Disposal Schedule No. 5(No longer current) |
Accounting Records, Central Administration |
Disposal Schedule No. 4(No longer current) |
Student Files |
Disposal Schedule No. 3(No longer current) |
Staff Branch |
Disposal Schedule No. 2(No longer current) |
Victorian Universities & Schools Examinations Board |
Disposal Schedule No. 1(No longer current) |
Student's Records Office Central Administration |