University of Melbourne Records Retention and Disposal Authority

Access Management (Activity Descriptor)

Reference: 0250

The processes involved in providing access to university collections and information systems.

Includes: administration of access to external information resources through the library INNOPAC. Eg: Oxford Dictionary Online.

Includes: Loan Records
Licensing
Alumni registration

Use FREEDOM OF INFORMATION for records relating to the access of information under FOI.

Accessibility (Activity Descriptor)

Reference: 0300

The activities associated with university compliance with diversity and anti discrimination goals and benchmarks.

Use OCCUPATIONAL HEALTH AND SAFETY for compliance with Occupational Health and Safety regulations.

Use CONSTRUCTION or FIT-OUT for modifications of property in line with anti discrimination and accessibility regulations and benchmarks.

Accident / incident reports and supporting documentation for dangerous occurrences and incidents where serious personal injury and incapacity (as defined by Accident Compensation & OH&S legislation) of an employee or contractor has occurred as the result of an incident within the workplace or while travelling for the purposes of employment (while on duty or official business), or has occurred to a visitor, student or member of the public as the result of an incident on the University's premises... (Disposal Class)

Reference: 0500/4600/2

Accident / incident reports and supporting documentation for incidents not resulting in a serious injury (as defined by Accident Compensation & OH&S legislation) to an employee or contractor as the result of an incident within the workplace or while travelling for the purposes of employment (while on duty or official business) or to a visitor, student or member of the public on the University's premises... (Disposal Class)

Reference: 0500/4600/3

Accident / incident reports and supporting documentation for incidents where death of an employee or contractor has occurred as the result of an incident within the workplace or while travelling for the purposes of employment (while on duty or official business), or where the death of a visitor, student or member of the public has occurred as the result of an incident on the University's premises. .. (Disposal Class)

Reference: 0500/4600/1

Accommodation (Activity Descriptor)

Reference: 0350

The activities involved in the provision of student accommodation, either by the university or through external providers.

Use SPACE MANAGEMENT for the allocation of University buildings, gardens and space to departments and individual staff or students.

Account Reconciliations (Activity Descriptor)

Reference: 0400

The processes involved in reconciling operating bank accounts.

Accounts Payable (Activity Descriptor)

Reference: 0450

The activities associated with meeting and documenting payments to creditors.

Accounts Receivable (Activity Descriptor)

Reference: 0500

The activities involved in the management and documentation of accounts owed by debtors.

Accreditation (Activity Descriptor)

Reference: 0550

The processes involved in negotiating the content and structure of academic programs to comply with industry and professional standards.

Admissions (Activity Descriptor)

Reference: 0600

The process of admitting students to the university.

Use ENROLMENTwhen enrolling students for particular class and course streams.

Use POLICY for the establishment of selection criteria for academic courses.

Advice (Activity Descriptor)

Reference: 0650

The activities involved in seeking and receiving advice concerning the implication of decisions or course of action.

Use LITIGATION for advice gathered for the purposes of a specific legal action.

Advice of ABN registrations. (Disposal Class)

Reference: 0250/8000/4

Advice of ABN registrations.

Agreements (Activity Descriptor)

Reference: 0700

The activities concerned with negotiating, drafting, amending, signing and reviewing agreements.

Use COMMERCIALISATION for the licensing of the use of University Intellectual Property,

Airport Reception Database (Disposal Class)

Reference: 0700/8300/1

Airport Reception Database

Alumni Membership (Activity Descriptor)

Reference: 0750

The processes associated with recording and updating the personal and contact details of alumni.

ALUMNI RELATIONS (Function)

Reference: 0100

The function of providing services to, and maintaining life long relationships with, alumni of the University.

Amalgamation (Activity Descriptor)

Reference: 0800

The activities involved in managing the amalgamation of the university or its subsidiaries with external bodies.

Use RESTRUCTURING in cases of restructuring of staff or operational units entirely within the University.

Analysis (Activity Descriptor)

Reference: 0850

The activities involved in studying systems and processes.

Includes: Information Architecture
Records Classification

Animal Management (Activity Descriptor)

Reference: 0900

The activities involved in managing livestock and laboratory animals.

Use PROCUREMENT when aquiring animals for research purposes.

Annual financial reports and associated background documentation for the University as a whole... (Disposal Class)

Reference: 0250/6800/1

Annual financial reports and associated background documentation for the University as a whole.

Includes consolidated annual financial reports.

Annual financial reports for faculties, departments and work units, auxiliary operations and semi-autonomous bodies... (Disposal Class)

Reference: 0250/6800/2

Annual financial reports for faculties, departments and work units, auxiliary operations and semi-autonomous bodies.

Includes mid-year and quarterly financial reports, Themis or MUFAS end of year reports.

Annual financial statements and associated background documentation for the University as a whole... (Disposal Class)

Reference: 0250/3900/1

Annual financial statements and associated background documentation for the University as a whole.

Includes balance sheets, operating statements, cash flow statements and accompanying notes, consolidated financial statements, statements of financial position.

Annual financial statements including balance sheets and operating statements for faculties, departments and work units, auxiliary operations and semi-autonomous bodies... (Disposal Class)

Reference: 0250/3900/2

Annual financial statements including balance sheets and operating statements for faculties, departments and work units, auxiliary operations and semi-autonomous bodies.

Includes mid-year and quarterly financial reporting statements, Themis or MUFAS end of year reports.

Applications (Activity Descriptor)

Reference: 0950

The activities associated with submitting/assessing applications for research funding.

Applications for parking permits.. (Disposal Class)

Reference: 0550/8200/4

Applications for parking permits

Includes short term permits, summer vacation permits and day parking permits.

Applications to vary and establish positions and assigned duties not approved or proceeded with (HR2)... (Disposal Class)

Reference: 0350/6050/2

Applications to vary and establish positions and assigned duties not approved or proceeded with (HR2).

Includes draft variations to position descriptions that were never implemented.

Appointments (Activity Descriptor)

Reference: 1000

The processes involved in appointing individuals to positions on staff.

Paper Systems Note: File on personnel file.

AS 1851 Maintenance of Fire Protection Systems and Equipment (Source)

Reference: S0003

As Built Data (Activity Descriptor)

Reference: 1050

The activities involved in the collection, storage & management of 'as built' manuals/specifications provided by contractors at the conclusion of University building and facilities projects.

Related Terms:

for development and monitoring of University IT and data systems use INFORMATION MANAGEMENT

'As built' manuals, specifications and plans for non-University owned property. (Disposal Class)

Reference: 0550/1050/2

'As built' manuals, specifications and plans for non-University owned property.

'As built' manuals, specifications and plans for University owned property. (Disposal Class)

Reference: 0550/1050/1

'As built' manuals, specifications and plans for University owned property.

Assessment (Activity Descriptor)

Reference: 1100

The activities involved in measuring the performance of students against academic course criteria.

Asset Allocation (Activity Descriptor)

Reference: 1150

The activities involved in allotting desks, telephones IT infrastructure, vehicles, artworks fittings and equipment to University departments and/or staff.

Use TRAFFIC MANAGEMENT for allocation of parking spaces.

Attendance records of all employees, filed separately to the consolidated employment history file... (Disposal Class)

Reference: 0350/5900/2

Attendance records of all employees, filed separately to the consolidated employment history file.

Includes attendance books, timesheets, clock on/off cards, flexitime sheets and overtime records.

Authorisations (Activity Descriptor)

Reference: 1200

The activities associated with delegation of financial or administrative authority to staff members or positions.

Authority to Release Results. (Disposal Class)

Reference: 0650/7650/14

Authority to Release Results.

Awareness Programs (Activity Descriptor)

Reference: 1250

The activities involved in developing and delivering programs to increase awareness of Health and Safety problems, services and policies.

Background records and information sources used in the production of University budget estimates... (Disposal Class)

Reference: 0250/1550/2

Background records and information sources used in the production of University budget estimates.

Includes working papers.

Bank guarantees issued by or given to the university. .. (Disposal Class)

Reference: 0200/0700/6

Bank guarantees issued by or given to the university.

Includes guarantees returned for cancellation

Bank guarantees issued by or given to the university. .. (Disposal Class)

Reference: 0600/0700/7

Bank guarantees issued by or given to the university.

Includes guarantees returned for cancellation

Bank guarantees issued by or given to the university. .. (Disposal Class)

Reference: 0300/0700/6

Bank guarantees issued by or given to the university.

Includes guarantees returned for cancellation

Bank guarantees issued by or given to the university. .. (Disposal Class)

Reference: 0450/0700/7

Bank guarantees issued by or given to the university.

Includes guarantees returned for cancellation

Bank guarantees issued by or given to the university. .. (Disposal Class)

Reference: 0550/0700/6

Bank guarantees issued by or given to the university.

Includes guarantees returned for cancellation

Benchmarking (Activity Descriptor)

Reference: 1300

The activity of measuring processes, programs and services against like institutions or acknowledged professional or industry standards.

Bequests (Activity Descriptor)

Reference: 1350

The activities involved in acknowledging and receipting gifts of money or property, willed to the university by individuals.

Biosafety (Activity Descriptor)

Reference: 1400

The activities associated with measures to ensure biological integrity and safety at the university.

Use COMMITTEES for the administration of committees and working groups formed in fulfilment of Biosafety requirements.

Blues Database (Disposal Class)

Reference: 0700/7300/2

Blues Database

Body composition, Fitness assessment & health assessment questionnaires. (Disposal Class)

Reference: 0700/7300/5

Body composition, Fitness assessment & health assessment questionnaires.

Bookings (Activity Descriptor)

Reference: 1450

The activities involved in arrangements to reserve the use of University rooms, vehicles, laboratories, IT and other facilities.

Use CONFERENCES for bookings of travel & accommodation for conference related travel.

Branding (Activity Descriptor)

Reference: 1500

The activities associated with the development and administration of standard templates for university published documents.

Includes: standards for publication of websites.

Budget estimates produced for internal use by the University... (Disposal Class)

Reference: 0250/1550/1

Budget estimates produced for internal use by the University.

Includes budget allocation decisions, allocation of funds, estimates of expenditure, calculations, superseded revisions, costing of annual expenditure, additional estimates.

Budgeting (Activity Descriptor)

Reference: 1550

The activities involved in cyclical planning of revenue and expenditure.

Career Assistance (Activity Descriptor)

Reference: 1600

The activities involved in the provision of career and employment assistance to students.

Celebrations & Ceremonies (Activity Descriptor)

Reference: 1650

The activities involved in arranging public or staff events and celebrations.

Use GRADUATIONS when making arrangements for Graduation Ceremonies.

Use ACCOUNTS PAYABLE or ACCOUNTS RECEIVABLE for financial records such as invoices and receipts relating to celebrations & ceremonies.

Certification of Annual Accounts (Activity Descriptor)

Reference: 1700

The activities involved in gaining council certification of the University's financial accounts.

Use FINANCIAL STATEMENTS for the production of standardised accounting reports, such as profit & Loss/Balance Sheets.

Change of Address Advice. (Disposal Class)

Reference: 0650/7650/10

Change of Address Advice.

Change of Name Advice. (Disposal Class)

Reference: 0650/7650/9

Change of Name Advice.

Chaplaincy (Activity Descriptor)

Reference: 1750

The activities involved in providing religious services and faith based counselling.

Related Term: Student Counselling

Childcare (Activity Descriptor)

Reference: 1800

The activities associated with the provision of campus childcare services.

Claims (Activity Descriptor)

Reference: 1850

The activities involved in managing and responding to compensation claims brought against the university or its subsidiaries.

Use INCIDENTS for managing incident reports that may be used to file a claim against the University.

Client files... (Disposal Class)

Reference: 0700/1750/2

Client files.

Includes student attendance, critical incident debriefing group.

Client records (consolidated case histories)... (Disposal Class)

Reference: 0700/0200/2

Client records (consolidated case histories).

Includes student attendance.

Collection and analysis of research data from psychological research subjects... (Disposal Class)

Reference: 0600/2550/4

Collection and analysis of research data from psychological research subjects.

Includes both adult and child research subjects.

Collection and analysis of research data involving clinical trials, where the product being trialled did end up going into production... (Disposal Class)

Reference: 0600/2550/3

Collection and analysis of research data involving clinical trials, where the product being trialled did end up going into production.

Includes experimental results/readings, Photographs and other recordings of experimental outcomes (i.e. audiotape, videotape, databases, films), Data sheets, Observations, Questionnaires, Test Responses, Field note books, Diagrams, Graphs, Models, Conclusions, Laboratory note books.

Collection and analysis of research data involving clinical trials, where the product being trialled did not end up going into production... (Disposal Class)

Reference: 0600/2550/2

Collection and analysis of research data involving clinical trials, where the product being trialled did not end up going into production.

Includes experimental results/readings, Photographs and other recordings of experimental outcomes (i.e. audiotape, videotape, databases, films), Data sheets, Observations, Questionnaires, Test Responses, Field note books, Diagrams, Graphs, Models, Conclusions, Laboratory note books.

Collection and analysis of research data not involving clinical trials... (Disposal Class)

Reference: 0600/2550/1

Collection and analysis of research data not involving clinical trials.

Includes experimental results/readings, Photographs and other recordings of experimental outcomes (i.e. audiotape, videotape, databases, films), Data sheets, Observations, Questionnaires, Test Responses, Field note books, Diagrams, Graphs, Models, Conclusions, Laboratory note books.

Collection and analysis of research data that is a part of a significant project that made a major contribution to research; or is part of a project that was controversial, subject to extensive debate or aroused wide interest; or is part of a project that involves the use of major new or innovative techniques; or part of a first of a kind process or product or significantly improves on an existing product or application; or is the work of an eminent researcher such as a widely acknowledged authority in their field or a person who has in some other way achieved prominence; or has value for research in other disciplines eg. history and philosophy of science, history and sociology. (Disposal Class)

Reference: 0600/2550/5

Collection Development (Activity Descriptor)

Reference: 1900

The activities involved in formulating acquisition and disposal strategies in accordance with collection policies, mandates and required teaching and learning outcomes.

Use PROCUREMENT for the processes involved in actually acquiring collections.

COLLECTION MANAGEMENT (Function)

Reference: 0150

The function of management of the acquisition, exhibition, usage, preservation and disposal of collections of artwork, archives, museum artefacts, scientific specimens and other collections.

Includes: Selection
Purchase
Maintenance
Classification
Preservation
Exhibition
Promotion

Use INFORMATION MANAGEMENT for matters associated with the management of university information and data systems, and for University records not yet transferred into Archival custody

Commercialisation (Activity Descriptor)

Reference: 1950

The activities associated with commercial development of products and services based on patents derived from academic research. Includes licensing of University intellectual property to external ventures.

Use INTELLECTUAL PROPERTY for the identification and registration of patent rights.

Committees (Activity Descriptor)

Reference: 2000

The activities associated with the operation of committees and working groups.

Record Types Include: Minutes
Meetings
Agenda
Correspondence

Use REPRESENTATION when nominating staff to represent the University on external boards, working groups, inquiries etc.

Compliance (Activity Descriptor)

Reference: 2050

The activities involved in ensuring compliance with legislation, regulation and standards.

Includes: Safety Map

Condition Audits (Activity Descriptor)

Reference: 2100

The activities required in the conduct of formalised monitoring and inspection of University properties, equipment and other hard assets, for the purpose of identifying compliance deficiencies and/or maintenance requirements.

Related Terms:

Use COMPLIANCE when establishing programs and mechanisms aimed at ensuring regulatory compliance around University processes, Programs and Governance

Conferences (Activity Descriptor)

Reference: 2150

The activities involved in arranging to hold, or send staff or students to, academic or professional conferences.

Use PRESENTATIONS when making arrangements for staff to make presentations at meetings and/or informal gatherings.

Confined space entry permits. (Disposal Class)

Reference: 0500/2050/10

Confined space entry permits.

Consolidated client files of childcare facilities... (Disposal Class)

Reference: 0700/1800/1

Consolidated client files of childcare facilities.

Includes client management, injury records, first aid administration reports, enrolment and attendance records, medical records and special needs (e.g. health and dietary), meal requests.

Construction (Activity Descriptor)

Reference: 2200

The activities involved in constructing or renovating buildings.

Use INSTALLATION when arranging the installation and testing of equipment.

Use FIT OUT for the activities involved in fitting out buildings owned and/or operated by the university.

Consultancy Services (Activity Descriptor)

Reference: 2225

The provision of services to external individuals or organisations.

Contracts and agreements for commercialisation of the final product or research outcomes. (Disposal Class)

Reference: 0600/0700/6

Contracts and agreements for commercialisation of the final product or research outcomes.

Control records documenting library and special collections... (Disposal Class)

Reference: 0150/5650/3

Control records documenting library and special collections.

Includes library catalogues, subject headings.

Control records documenting library and special collections... (Disposal Class)

Reference: 0400/5650/3

Control records documenting library and special collections.

Includes library catalogues, subject headings.

Controlled Substances (Activity Descriptor)

Reference: 2250

The activities involved in administering the usage of poisons, chemicals and other legally controlled substances.

Includes: Chemical Licences
Waste Disposal

Copies of published conference proceedings and official reports received at conferences arranged by other organisations. (Disposal Class)

Reference: 0200/2150/7

Copies of published conference proceedings and official reports received at conferences arranged by other organisations.

Copies of published conference proceedings and official reports received at conferences arranged by other organisations. (Disposal Class)

Reference: 0350/2150/8

Copies of published conference proceedings and official reports received at conferences arranged by other organisations.

Copies of published conference proceedings and official reports received at conferences arranged by other organisations. (Disposal Class)

Reference: 0650/2150/6

Copies of published conference proceedings and official reports received at conferences arranged by other organisations.

Reference: 2300

The activities involved in the administering the university's compliance with copyright legislation and obligations imposed by owners of copyrighted materials.

Use INTELLECTUAL PROPERTY for the assertion and management of the University's intellectual property rights, and those of its staff.

Use LITIGATION for cases of copyright infringement or breach of copyright that proceed to litigation.

Reference: S0001

Council (Activity Descriptor)

Reference: 2350

The activities associated with conducting and documenting meetings of the university council.

Course and subject handbooks... (Disposal Class)

Reference: 0050/6450/1

Course and subject handbooks.

Includes faculty, undergraduate and postgraduate handbooks.

Course Delivery (Activity Descriptor)

Reference: 2400

The activities involved in the delivery of courses of study and their component units.

Includes: Teaching Loads
Charges
Room Bookings
Reading Materials
Schedules

Course Development (Activity Descriptor)

Reference: 2450

The activities involved in development of the structure and content of courses of study.

Eg. Bachelor of Arts course structure

Use CURRICULUM DEVELOPMENT when developing the syllabus and structure for individual units of study.

Curriculum Development (Activity Descriptor)

Reference: 2500

Processes associated with the development of curricula for individual UNITS

Includes: defining prerequisites and articulations

Use ACCREDITATION when seeking formal acceptance of curricula from Professional Associations.

Use COURSE DEVELOPMENT when developing entire courses of study

Dangerous Goods (Storage and Handling) Regulations 2000 (Source)

Reference: S0005

Data Administration (Activity Descriptor)

Reference: 2550

The activities associated with the collection, structuring, storage and management of original data.

Includes: Data Sheets
Data Migration
Experimental Results

Use EXPERIMENTATION when making arrangements to conduct research experiments themselves.

Deaccessioning (Activity Descriptor)

Reference: 2600

The processes involved in removing complete collections, or individual items from university custody; by means of sale or otherwise.

Includes: Amendment of associated descriptive metadata from information systems.

Deeds and certificates for property owned by the University. (Disposal Class)

Reference: 0550/6300/5

Deeds and certificates for property owned by the University.

Deeds of indemnity and supporting documents... (Disposal Class)

Reference: 0450/0700/6

Deeds of indemnity and supporting documents.

Includes Kwong Lee Dow Young Scholars Program Deeds of Indemnity

Degree Book/Graduate Register (Disposal Class)

Reference: 0650/4200/1

Degree Book/Graduate Register

Departmental and Research Unit registers of research projects... (Disposal Class)

Reference: 0600/6400/1

Departmental and Research Unit registers of research projects.

*NOTE: A project is currently underway to add a Research Projects Register in Themis and custody status of the Register may change in 2010 to reflect that.

Depletion (Activity Descriptor)

Reference: 2650

The activities involved in documenting the loss of cultural and information collections or items through theft, mishandling or other means.

Depreciation (Activity Descriptor)

Reference: 2700

The activities involved in depreciating university assets.

Design Standards (Activity Descriptor)

Reference: 2750

The activities associated with developing and making available to consultants/contractors the University's standards & specifications for design and construction of University facilties.

Disability Support (Activity Descriptor)

Reference: 2800

The activities involved in the provision of access and equity services to students experiencing temporary or permanent disability.

Use ACCESSIBILITY for matters concerning the provision of support for university staff experiencing temporary or permanent disability.

Disaster Recovery (Activity Descriptor)

Reference: 2850

The activities involved in planning for and mitigating the effects of fire, flood, catastrophic system failure and other recovery situations.

Use MAINTENANCE for physical repair of buildings and property following a disaster.

Discipline (Activity Descriptor)

Reference: 2900

The management of discipline or academic/professional misconduct processes, including initial investigations and charges.

Implementation Note:

For Staff: Documentation may alternatively be placed on PERSONNEL FILE

For Students: Documentation may alternatively be placed on STUDENT FILE

Disposal (Activity Descriptor)

Reference: 2950

The activities involved in disposing of university assets, through sale, transfer or other means.

Use RECORDS DISPOSAL for formal authorised disposal of University records, whether or not in archival custody

Documentation accumulated when evaluating tenders received against selection criteria... (Disposal Class)

Reference: 0550/8050/3

Documentation accumulated when evaluating tenders received against selection criteria.

Includes evaluation reports, recommendations, final reports and public notices.

Documentation associated with procurement and lifecycle management of leased vehicles... (Disposal Class)

Reference: 0550/5350/3

Documentation associated with procurement and lifecycle management of leased vehicles.

Includes fuel billing reports and vehicle exception reports.

Documentation of external quality assurance audit by AUQA (Australian Universities Quality Agency), including submissions to AUQA by the university, audit reports, responses by the university to audit reports. (Disposal Class)

Reference: 0300/6500/1

Documents and information about equipment (including technology & telecommunications equipment) that was never purchased. (Disposal Class)

Reference: 0550/6300/2

Documents and information about equipment (including technology & telecommunications equipment) that was never purchased.

Donations (Activity Descriptor)

Reference: 3000

The activities concerned with the receipt of monetary gifts

Duplicate copies of commissioned photographs and moving images on University activities... (Disposal Class)

Reference: 0100/6450/5

Duplicate copies of commissioned photographs and moving images on University activities.

Includes Visions and Up Close.

Duplicate copies of commissioned photographs and moving images on University activities... (Disposal Class)

Reference: 0200/6450/5

Duplicate copies of commissioned photographs and moving images on University activities.

Includes Visions and Up Close.

Duplicate copies of commissioned photographs and moving images on University activities... (Disposal Class)

Reference: 0300/6450/5

Duplicate copies of commissioned photographs and moving images on University activities.

Includes Visions and Up Close.

Duplicate copies of commissioned photographs and moving images on University activities... (Disposal Class)

Reference: 0400/6450/8

Duplicate copies of commissioned photographs and moving images on University activities.

Includes Visions and Up Close.

Duplicate copies of commissioned photographs and moving images on University activities... (Disposal Class)

Reference: 0600/6450/5

Duplicate copies of commissioned photographs and moving images on University activities.

Includes Visions and Up Close.

Duplicate copies of commissioned photographs and moving images on University activities... (Disposal Class)

Reference: 0700/6450/5

Duplicate copies of commissioned photographs and moving images on University activities.

Includes Visions and Up Close.

Duplicate copies of transcripts of speeches, proceedings and reports presented at conferences convened by the University. (Disposal Class)

Reference: 0200/2150/2

Duplicate copies of transcripts of speeches, proceedings and reports presented at conferences convened by the University.

Duplicate copies of transcripts of speeches, proceedings and reports presented at conferences convened by the University. (Disposal Class)

Reference: 0350/2150/2

Duplicate copies of transcripts of speeches, proceedings and reports presented at conferences convened by the University.

Duplicate copies of transcripts of speeches, proceedings and reports presented at conferences convened by the University. (Disposal Class)

Reference: 0650/2150/2

Duplicate copies of transcripts of speeches, proceedings and reports presented at conferences convened by the University.

Duplicate copies of University publications intended to publicise or promote University activities that is not required to be lodged with the State Library of Victoria in compliance with the Libraries Act 1988 s.49. .. (Disposal Class)

Reference: 0400/6450/2

Duplicate copies of university wide occupational health & safety plans. (Disposal Class)

Reference: 0500/5950/2

Duplicate copies of university wide occupational health & safety plans.

Duplicate copies of university wide strategic or corporate academic plans. (Disposal Class)

Reference: 0050/5950/2

Duplicate copies of university wide strategic or corporate academic plans.

Duplicate copies of university wide strategic or corporate collection management plans. (Disposal Class)

Reference: 0150/5950/2

Duplicate copies of university wide strategic or corporate collection management plans.

Duplicate copies of university wide strategic or corporate financial plans. (Disposal Class)

Reference: 0250/5950/2

Duplicate copies of university wide strategic or corporate financial plans.

Duplicate copies of university wide strategic or corporate human resources plans. (Disposal Class)

Reference: 0350/5950/2

Duplicate copies of university wide strategic or corporate human resources plans.

Duplicate copies of university wide strategic or corporate information management plans. (Disposal Class)

Reference: 0400/5950/2

Duplicate copies of university wide strategic or corporate information management plans.

Duplicate copies of university wide strategic or corporate plans concerning legal services. (Disposal Class)

Reference: 0450/5950/2

Duplicate copies of university wide strategic or corporate plans concerning legal services.

Duplicate copies of university wide strategic or corporate plans concerning relationships with external organisations. (Disposal Class)

Reference: 0200/5950/2

Duplicate copies of university wide strategic or corporate plans concerning relationships with external organisations.

Duplicate copies of university wide strategic or corporate plans concerning research. (Disposal Class)

Reference: 0600/5950/2

Duplicate copies of university wide strategic or corporate plans concerning research.

Duplicate copies of university wide strategic or corporate plans concerning the administration of students. (Disposal Class)

Reference: 0650/5950/2

Duplicate copies of university wide strategic or corporate plans concerning the administration of students.

Duplicate copies of university wide strategic or corporate plans concerning the provision of services to students. (Disposal Class)

Reference: 0700/5950/2

Duplicate copies of university wide strategic or corporate plans concerning the provision of services to students.

Duplicate copies of university wide strategic or corporate plans for alumni relations. (Disposal Class)

Reference: 0100/5950/2

Duplicate copies of university wide strategic or corporate plans for alumni relations.

Duplicate copies of university wide strategic or corporate plans for campus infrastructure and asset development. (Disposal Class)

Reference: 0550/5950/2

Duplicate copies of university wide strategic or corporate plans for campus infrastructure and asset development.

Duplicate copies of university wide strategic or corporate plans. (Disposal Class)

Reference: 0300/5950/2

Duplicate copies of university wide strategic or corporate plans.

Duplicate Student files... (Disposal Class)

Reference: 0650/7650/6

Duplicate Student files.

Forward original documentation for filing to the holder of the master/original file. The sentence here applies to all other non-original documentation on the file.

Elections (Activity Descriptor)

Reference: 3050

The activities involved in conducting elections for representation on staff or student bodies. Includes election to council.

Use REPRESENTATION for non-elected appointment to council

Use COMMITTEES for nomination to formal committees

Elite Athletes Database (Disposal Class)

Reference: 0700/7300/1

Elite Athletes Database

Emergency Procedures.. (Disposal Class)

Reference: 0500/3100/1

Emergency Procedures

Includes Building Evacuation plans.

Emergency Response (Activity Descriptor)

Reference: 3100

The activities involved in developing and implementing responses to emergency situations.

Includes: Bomb Threats
Fires

Energy Management (Activity Descriptor)

Reference: 3150

The activities involved in the development of policy, procedures, standards and programs aimed at improving the energy efficiency and long term sustainability of the University and its infrastructure.

Related Terms:

Use CONSTRUCTION when actually building new facilities and infrastructure in accordance with the University's energy efficiency goals.

Use INSTALLATION when installing new plant and equipment aimed at improving the energy efficiency of existing University infrastructure.

Enquiries (Activity Descriptor)

Reference: 3200

The activities involved in processing, and responding to, correspondence and requests for information about the University, its products and services.

Includes unsolicited informations/notices from internal/external organisations.

Use FEEDBACK when receiving public response to university policies, services and media coverage of activities.

Use FREEDOM OF INFORMATION when responding to FOI Enquiries

Enrolment (Activity Descriptor)

Reference: 3250

The activities involved in enrolling students into university courses, subjects and programs.

Includes: Re-enrolment
Student Transfer

Enrolment Declaration and Questionnaires, VTAC Declarations. (Disposal Class)

Reference: 0650/3250/2

Enrolment Declaration and Questionnaires, VTAC Declarations.

Essays and assignment papers or other assessable materials not collected by students... (Disposal Class)

Reference: 0650/1100/7

Essays and assignment papers or other assessable materials not collected by students.

Includes materials and content submitted by students to the Learning Management System (LMS) and the Academic Interactive Resources Portal (AIRport) for assessment purposes.

Establishment (Activity Descriptor)

Reference: 3300

The processes involved in recording the current organisational and staffing structure of the University or any of its component parts.

Use Rerstructuring when making alterations to existing organisational structures or hierarchical relationships of the University or a subset thereof.

Ethics (Activity Descriptor)

Reference: 3350

The activities undertaken to ensure adherence to research ethics legislation, regulation or codes of practice.

Use COMMITTEES for the approval of Research Projects by Faculty ethics committees.

Evaluation (Activity Descriptor)

Reference: 3400

The processes involved in evaluating equipment, systems or services being considered for acquisition.

Use PROCUREMENT when arranging the purchase of property, equipment or other assets post evaluation.

Examination script books... (Disposal Class)

Reference: 0650/1100/5

Examination script books.

Note: When sentencing examination script books, appeal also incorporates complaints, grievances and investigations.

Exchange Programs (Activity Descriptor)

Reference: 3450

The activities involved in exchanging either students or staff with external institutions.

Use AGREEMENTS for exchange agreements resulting from the establishment of an exchange program.

Experimentation (Activity Descriptor)

Reference: 3500

The activities involved in conducting and recording experiments.

Use DATA ADMINISTRATION when administering data derived from experimental processes or projects.

Expert Witnesses (Activity Descriptor)

Reference: 3550

The activities involved in arranging for staff to appear as expert witnesses in litigation cases.

External Audit (Activity Descriptor)

Reference: 3600

The activities involved in audits of accounts, records, systems and processes of the governance function by external auditing providers or regulatory agencies.

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0050/2000/6

External Committees - convened by the University or where the University has provided the Secretariat.

Duplicate copies of minutes, agenda, reports, resolutions, submissions and other meeting papers.

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0100/2000/6

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0150/2000/3

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0200/2000/3

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0250/2000/3

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0300/2000/5

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0350/2000/3

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0400/2000/3

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0450/2000/3

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0500/2000/3

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0550/2000/3

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0600/2000/3

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0650/2000/3

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0700/2000/3

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0050/2000/5

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0100/2000/5

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0150/2000/2

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0200/2000/2

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0250/2000/2

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0300/2000/4

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0350/2000/2

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0400/2000/2

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0450/2000/2

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0500/2000/2

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0550/2000/2

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0600/2000/2

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0650/2000/2

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.

External Committees - convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0700/2000/2

External Committees - convened by the University or where the University has provided the Secretariat.

Master set of minutes, agenda, reports, resolutions, submissions and other meeting papers.

External Committees convened by the University or where the University has provided the Secretariat... (Disposal Class)

Reference: 0050/2000/4