University of Melbourne logoUniversity of Melbourne Records Retention and Disposal Authority

Search:

Full text search of the entire Retention and Disposal Authority


Select from the Alphabetical List:

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z


Select from the Retention and Disposal Authority:

  

** PLEASE NOTE - This brief introduction to the online version of the Retention and Disposal Authority (RDA) is a work in progress - for more detailed information about the RDA, its application and use, please read the Guidelines for Use document, found here - http://www.unimelb.edu.au/records/corporate/disposal.html **

At the University of Melbourne documents and records are created as part of daily business activity. This Retention and Disposal Authority presents classes of records and rules (policies) for disposal within the framework of the Enterprise Classification Scheme.

In the RDA you will find:
  • Function - the broadest unit of business performed by the University
  • Activity Descriptor - major processes or groups of tasks undertaken within each Function
  • Disposal Class - classes of documents/records with the same disposition rules


    • For each Enterprise Classification Scheme term, the RDA shows:
  • Scope Notes - notes that provide guidance on the use of a term
  • Broader Terms - terms at a higher level
  • Narrower Terms - terms at a lower level

    • For each Disposal Class, the schedule shows:
  • Dates of Coverage - period of validity for the Disposal Class
  • Disposition Actions - includes the archival status of each class (i.e. permanent or temporary and where the disposition is temporary, a retention period is provided) and who is responsible for the custody of the records
  • See also - "See also" link to another Disposal Class
    •

    **IMPORTANT USABILITY NOTE: when browsing through the RDA to find a disposal class, always click on the plus sign. Clicking on activities will take you to the first instance of that activity which might not be within the function you are browsing.**