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Effective saving and searching depends on our using a common business language. This Classification Scheme describes our common business language by identifying the preferred words for describing documents in all of our information systems.

In the Classification Scheme you will find :

  • Function - the broadest unit of business performed by the University
  • Activity Descriptor - major tasks or areas of service undertaken within each function
  • Subject Descriptor - topics being addressed within function/activities

    • For each term, the Classification Scheme shows :

  • SCOPE NOTES - notes that provide guidance on the use of a term
  • Broader Terms - terms at a higher level
  • Narrower Terms - terms at a lower level
  • Related Terms - terms at the same level
  • Use - approved terms used to identify and save documents
  • Non-preferred term - other terms, not to be used to identify and save documents

    • More Information about the Classification Scheme: The terms in the Classfication Scheme are arranged in a hierarchy of preferred terms, based on the following three levels:

  • Function - the broadest unit of business functions performed by the University
  • Activity Descriptor - major tasks or areas of service undertaken within each function
  • Subject Descriptor - which describe the more specific subjects or topics related to the matter

    • The Classification Scheme also lists non preferred terms including synonyms and equivalents of preferred terms, and obsolete terms. All non preferred terms are linked to preferred terms so that searching always leads the user to the preferred term option.