Records Services

Welcome to Records Services

Records Services provides services relating to records management from the point of creation onwards. Our mission is to assist the University in achieving an international reputation for academic excellence by providing quality service and best practice in records management.

For comprehensive information on Freedom of Information (FOI) and Privacy please refer to the University Secretary's Office website.

For verification of qualifications please visit for the free online service. For further information, or to order an Academic Transcript, please go to:


3 December 2014
Records disposal advice for staff who are leaving or relocating

Records Services has developed some resources to assist staff who are leaving or relocating. Click on the link above to access them.

Melbourne Policy Presentation - Records Management
Thursday 15 May 2014, 2-3pm, Dulcie Hollyock Room, Baillieu Library
How much do you know about your responsibilities for records management? As we transition to a new organisational structure through the BIP, it is critical that staff are aware of the responsibilities we all share for maintaining accurate records of University business and how to manage these records through change. This presentation will provide an overview of relevant laws, policies and procedures; as well as info on storage, retention, disposal, records management systems and where to get help. All staff are welcome to attend. Download the information poster.

19 December 2012
A Records Disposal Freeze has been activated for any records that the University holds which may be relevant to the Royal Commission into Institutional Responses to Child Sexual Abuse. This means that destruction of any records relevant to the Royal Commission are prohibited from being destroyed until the freeze is lifted. For further details and information, please see the Records Disposal Freeze page.

As of 17th May 2010 TRIM will be unavailable for use between 6pm and 8pm EVERY THURSDAY to allow for regular systems maintenance. To assist us, we require all clients not to access TRIM between 6pm to 8pm on Thursdays until further notice. Thank you for your cooperation.