Personnel Policy and Procedures Manual Detailed table of contents

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1. Position Details and Funding

• 1.1. Delegations of Authority
• 1.1.1. Overview
• 1.1.2. References
• 1.1.3. Policy
• 1.1.3.1. Principles that govern the exercise of delegations
• 1.1.3.2. Delegation Levels
• 1.1.3.3. Removal of delegations and restrictions on the delegation and exercise of authority
• 1.2. Types and Basis of Employment
• 1.2.1. Overview
• 1.2.2. References
• 1.2.3. Types of Employment
• 1.2.3.1. Definitions
• 1.2.3.2. Policy
• 1.2.3.2.1. General
• 1.2.3.2.2. Continuing Employment
• 1.2.3.2.3. Fixed-term employment
• 1.2.3.2.4. Casual employment
• 1.2.3.3. Procedures
• 1.2.3.4. Conversion of casual professional staff to non-casual employment
• 1.2.3.4.1. Policy
• 1.2.3.4.2. Procedures
• 1.2.4. Basis of Employment
• 1.2.4.1. Policy
• 1.2.4.1.1. Full-time Employment
• 1.2.4.1.2. Part-time Employment
• 1.2.4.1.3. Seasonal or Part Year Employment
• 1.2.4.1.4. Annualised Hours Employment
• 1.2.4.1.5. 48 Week Year
• 1.3. Fixed-term contracts
• 1.3.1. Overview
• 1.3.2. References
• 1.3.3. Policy
• 1.3.3.1. Specific task or project
• 1.3.3.2. Research
• 1.3.3.3. Externally Funded Contract Employment
• 1.3.3.4. Other fixed-term employment
• 1.3.4. Fixed-term appointments may contain a reasonable probation period
• 1.3.5. Conditions for fixed-term contract of employment
• 1.4. Position detail information
• 1.4.1. Position Number
• 1.4.2. Position Title
• 1.4.3. Dates: from and to (if applicable)
• 1.4.4. Authorisation

2. Recruitment and Selection

• 2.1. Recruitment
• 2.1.1. Overview
• 2.1.2. References
• 2.1.3. Policy
• 2.1.4. Procedures
• 2.1.4.1. Pre-recruitment Consultation
• 2.1.4.2. Pre-recruitment meeting Agenda
• 2.1.4.3. External Advertising
• 2.1.4.4. Internal Advertising
• 2.1.4.5. Waiving of Advertisement
• 2.1.4.6. Filling Positions without Advertisement
• 2.1.4.7. Drafting the Advertisement
• 2.1.4.8. Search Process
• 2.1.4.9. Professorial Level Positions
• 2.1.4.10. Authorisation
• 2.2. Selection Policy
• 2.2.1. Overview
• 2.2.2. References
• 2.2.3. Policy
• 2.2.3.1. Merit Selection
• 2.2.3.2. Gender Representation on Selection Committees
• 2.2.3.3. Trained Committee Members
• 2.2.3.4. Availability of Information about Selection Committee Membership
• 2.2.3.5. Conflict of Interest
• 2.2.3.6. Selection for Fixed-term Appointments
• 2.2.3.7. Conversion from Fixed-term to Continuing employment
• 2.2.3.8. Appointment by Invitation
• 2.2.3.9. Interstate or Overseas Applicants
• 2.2.3.10. Confidentiality
• 2.3. Selection Committees
• 2.3.1. Overview
• 2.3.2. References
• 2.3.3. Policy
• 2.3.3.1. Equal Opportunity Officer
• 2.3.3.2. Gender Representation in Selection Committee
• 2.3.4. Procedures
• 2.3.5. Selection Committee Composition - Academic Staff Levels A, B and C
• 2.3.6. Selection Panel - Level D
• 2.3.7. Professor - Level E
• 2.3.8. Selection Committee Composition - Professional Staff
• 2.3.9. Guidelines for Selection Panel Membership - HEW 10
• 2.4. Selection Decisions
• 2.4.1. Overview
• 2.4.2. References
• 2.4.3. Procedures
• 2.4.3.1. Referee Reports - Academic Staff
• 2.4.3.2. Referee Reports - Professional Staff
• 2.4.3.3. Probation Standards
• 2.4.3.4. Making the Recommendation
• 2.4.3.5. Selection Committee Recommendation
• 2.4.3.6. Authorisation
• 2.4.3.6.1. Re-engagement of a redundancy or pre-retirement/retirement incentive benefit recipient
• 2.4.3.7. Notification
• 2.4.3.8. Health and Hazard Assessment Questionnaire
• 2.4.3.9. Acceptance
• 2.4.3.10. Feedback and Counselling
• 2.5. Contracts of Employment
• 2.5.1. Overview
• 2.5.2. References
• 2.5.3. Policy
• 2.5.3.1. Information to be provided to Continuing and Fixed-Term staff in contracts of employment
• 2.5.3.2. Information to be provided to casual staff in contracts of employment
• 2.5.3.3. Procedures relating to casual contracts of employment
• 2.5.3.4. Performance Based Contracts
• 2.5.3.4.1. Overview
• 2.5.3.4.2. Offers of performance based contracts
• 2.5.3.4.3. Procedure for entering into performance based contracts
• 2.5.3.4.4. Nature of Performance based contracts
• 2.5.3.4.5. Termination of employment

3. Pre-employment Requirements

• 3.1. Immigration Issues
• 3.1.1. Overview
• 3.1.2. References
• 3.1.3. Policy
• 3.1.3.1. Temporary Residents' Visas
• 3.1.3.2. Permanent Entry Visas
• 3.1.4. Procedures
• 3.2. Health Checks
• 3.2.1. Overview
• 3.2.2. References
• 3.2.3. Policy
• 3.2.3.1. Category A
• 3.2.3.2. Category B
• 3.2.4. Procedures
• 3.2.4.1. Health Check Steps
• 3.2.4.2. Overseas and Interstate Prospective Employees
• 3.3. Police Records Check
• 3.3.1. Overview
• 3.3.2. References
• 3.3.3. Policy
• 3.3.3.1. Positions requiring a police records check
• 3.3.3.2. Information about Police Records Checks
• 3.3.4. Procedures
• 3.3.4.1. Notification of requirement
• 3.3.4.2. Obtaining a police records check
• 3.3.5. Privacy of information
• 3.3.5.1. Disposal of documents
• 3.3.5.2. What to record
• 3.4. Working with Children Check
• 3.4.1. Overview
• 3.4.2. References
• 3.4.3. Policy
• 3.4.3.1. Scope
• 3.4.3.2. Positions requiring a WWC Check
• 3.4.3.3. Phasing in schedule
• 3.4.3.4. Relationship to a Police Records Check
• 3.4.3.5. Privacy of Information
• 3.4.4. Procedures
• 3.4.4.1. Notification of requirement
• 3.4.4.2. Obtaining a WWC Check
• 3.4.4.3. Commencement of Work
• 3.4.4.4. Maintenance of WWC Check Cards
• 3.4.4.5. Transitional arrangements for existing staff members undertaking child-related work

4. Categories of Individuals Providing Service or Services to the University

• 4.1. Categories of Individuals Providing Service or Services to the University
• 4.1.1. Overview
• 4.1.2. References
• 4.1.3. Policy Summary
• 4.1.3.1. Categorising and Establishing the Relationship
• 4.1.3.2. Concurrent Appointments
• 4.2. Categories of Employment Appointments
• 4.2.1. Overview
• 4.2.2. References
• 4.2.3. Policy
• 4.2.3.1. Teaching and Research Staff
• 4.2.3.2. Research Only Staff (Research Assistant, Research Fellow, Professorial Fellow)
• 4.2.3.3. Titles for Research Only Staff
• 4.2.3.4. Eligibility for a Teaching and Research Title
• 4.2.3.5. Procedures for Awarding Research Only Staff Teaching and Research Titles
• 4.2.3.6. Professional Staff
• 4.3. Professors, Associate Professors
• 4.3.1. Overview
• 4.3.2. References
• 4.3.3. Policy
• 4.3.3.1. Professor
• 4.3.3.2. Conditions
• 4.3.3.3. Associate Professor
• 4.3.4. Procedures
• 4.3.4.1. Filing a vacant professorial or professorial fellow position
• 4.3.4.2. Professorial Appointments Committee (PAC)
• 4.3.4.2.1. Membership
• 4.3.4.2.2. Gender Balance
• 4.3.4.2.3. Quorum
• 4.3.4.2.4. Equal Opportunity Observer
• 4.3.4.2.5. Making recommendations
• 4.4. University of Melbourne Laureate Professors
• 4.4.1. Overview
• 4.4.2. References
• 4.4.3. Eligibility
• 4.4.4. Duration
• 4.4.5. Procedures for Nominations
• 4.4.6. Role of Honours Committee
• 4.4.7. Referee Reports
• 4.4.8. Support from the Eminent Scholars Fund
• 4.4.9. Remuneration
• 4.4.10. When offer of appointment may be made
• 4.4.11. Re-appointments or Retirements
• 4.4.12. Meetings
• 4.4.13. Advice
• 4.5. Deans, Heads, and Other Officers
• 4.5.1. Overview
• 4.5.2. References
• 4.5.3. Policy/Procedures
• 4.5.3.1. General Principles
• 4.5.3.2. Appointment - Deans
• 4.5.3.3. Appointment - Deputy Deans
• 4.5.3.4. Appointment - Associate Deans
• 4.5.3.5. Appointment - Acting Deans
• 4.5.3.6. Appointment - Sub-deans and Assistant to the Deans
• 4.5.3.7. Appointment - Heads of Department
• 4.5.3.8. Loadings
• 4.5.3.9. Absences
• 4.6. Academic Board Officers
• 4.6.1. Overview
• 4.6.2. References
• 4.6.3. Policy
• 4.6.4. Procedures
• 4.7. Joint Hospital-University Appointments
• 4.7.1. Overview
• 4.7.2. References
• 4.7.3. Policy
• 4.7.3.1. Full-time Employment with Shared Costs
• 4.7.3.2. Employment as a University Teacher for Full-time Hospital Staff
• 4.7.3.3. Hospital Patient-care Appointments for Full-time University Staff
• 4.7.3.4. Staff who Work Part-time for Both Institutions
• 4.7.4. Procedures
• 4.7.4.1. Full-time Employment with Shared Costs
• 4.7.4.2. Employment as a University Teacher for Full-time Hospital Staff/Staff who Work Part-time for Both Institutions
• 4.7.4.3. Authorisation
• 4.8. Casual Staff
• 4.8.1. Overview
• 4.8.2. References
• 4.8.3. Policy
• 4.8.3.1. General
• 4.8.3.2. Payment of Casual Staff
• 4.8.3.3. Superannuation
• 4.8.3.4. Minimum period of engagement for casual professional staff
• 4.8.3.5. Overtime for casual professional staff
• 4.8.3.6. Facilities for casual staff
• 4.8.3.7. Personal Relationships and Casual Appointments
• 4.8.4. Procedures
• 4.8.4.1. Pre-employment
• 4.8.4.2. Payment
• 4.8.4.3. Authorisation
• 4.8.5. Conversion of casual professional staff from casual to non-casual employment
• 4.8.5.1. Policy
• 4.8.5.1.1. General
• 4.8.5.1.2. Eligibility
• 4.8.5.1.3. Applications for conversion
• 4.8.5.1.4. Consideration of applications for conversion
• 4.8.5.1.5. Offer of non-casual employment
• 4.8.5.1.6. Further applications
• 4.8.5.2. Procedures
• 4.8.5.2.1. Casual staff members' applications
• 4.9. Senior Administrative Service
• 4.9.1. Overview
• 4.9.2. References
• 4.9.3. Policy
• 4.9.3.1. Eligibility
• 4.9.3.2. Role of Senior Administrative Staff
• 4.9.3.3. Salary Structure
• 4.9.3.4. Salary Packaging
• 4.9.3.5. Performance Management Processes for Senior Administrative Service
• 4.9.3.6. Bonus
• 4.9.3.7. Criteria for Award of Bonus
• 4.9.3.8. Recommendations for bonuses
• 4.9.3.9. Approval for bonuses
• 4.10. Junior rates, Apprentice or Trainee positions
• 4.10.1. Overview
• 4.10.2. References
• 4.10.3. Policy
• 4.10.3.1. Definition of a junior and the junior rates that apply
• 4.10.3.2. Definition of an apprentice or apprentice position and the salary rates that apply
• 4.10.3.3. Definition of Trainee/Trainee Position
• 4.10.3.4. Training
• 4.10.4. Procedures for trainee appointments
• 4.11. Job Share
• 4.11.1. Overview
• 4.11.2. References
• 4.11.3. Policy
• 4.11.3.1. Probation
• 4.11.3.2. Fixed-term
• 4.11.3.3. Contract of Employment
• 4.11.3.4. Advertising
• 4.11.3.5. Supervisory Issues
• 4.11.3.6. Leave
• 4.12. Home Based Work for Professional Staff
• 4.12.1. Background
• 4.12.2. Definition
• 4.12.3. Suitability of Work
• 4.12.4. References
• 4.12.5. Guidelines
• 4.12.5.1. Approval for Home-Based Work
• 4.12.5.2. Terms and Conditions of Employment
• 4.12.5.3. Staff Development
• 4.12.5.4. Environment, Health and Safety
• 4.12.5.5. Illness
• 4.12.5.6. University Access
• 4.12.5.7. Purchase, Installation and Use of Equipment
• 4.12.5.8. Maintenance of Equipment
• 4.12.5.9. Return of Equipment
• 4.12.5.10. Insurance
• 4.12.5.11. Work Related Expenses
• 4.12.5.12. Review of the Arrangement
• 4.12.5.13. Termination of the Agreement
• 4.12.5.14. Arrangement Details
• 4.13. Guidelines for the Employment of Students
• 4.13.1. Overview
• 4.13.2. References
• 4.13.3. Policy
• 4.13.3.1. Confidentiality Agreement
• 4.13.3.2. Rates of Pay
• 4.14. Sessional Staff
• 4.14.1. Overview
• 4.14.2. References
• 4.14.3. Policy
• 4.14.3.1. Principles of Engagement
• 4.14.3.2. Information to be supplied to a Sessional Staff Member before Commencement of Employment
• 4.14.3.3. Payment of Sessional Staff
• 4.14.3.4. Failure to Fulfil Agreement
• 4.14.3.5. Entitlements
• 4.14.3.6. Appointment of Family of Heads of Departments to Sessional Positions
• 4.14.4. Procedures
• 4.14.4.1. Pre-employment
• 4.14.4.2. First Day of Work
• 4.15. Honorary Appointments and University Visitors
• 4.15.1. Overview
• 4.15.1.1. Honorary Appointments
• 4.15.1.2. University Visitors
• 4.15.1.3. Distinguishing Between Honorary Appointments and Academic Visitors
• 4.15.2. References
• 4.15.3. Principles and Policy - Honorary Fellows
• 4.15.3.1. Principles
• 4.15.3.2. Policy
• 4.15.3.2.1. Categories of Honorary Fellows
• 4.15.3.2.2. Appointment and Re-appointment of Honorary Fellows
• 4.15.3.2.3. Delegations
• 4.15.3.2.4. Appointment of Honorary Supervisors
• 4.15.3.2.5. Periods and termination of appointment
• 4.15.3.2.6. Activities of Honorary Fellows
• 4.15.3.2.7. Privileges, Rights and Obligations of Honorary Fellows
• 4.15.3.2.8. Use of Academic Title
• 4.15.3.2.9. Payments to Honorary Fellow
• 4.15.3.2.10. University Obligations
• 4.15.4. Policy - Visiting Professors
• 4.15.5. Policy - Professors Emeritus
• 4.15.5.1. Overview
• 4.15.5.2. Eligibility
• 4.15.5.3. Guidelines
• 4.15.6. Principles and Policy - University Visitors
• 4.15.6.1. Principles
• 4.15.6.2. Policy
• 4.15.6.2.1. Definition of University Visitors
• 4.15.6.2.2. Appointment and Re-appointment of University Visitors
• 4.15.6.2.3. Delegations
• 4.15.6.2.4. Periods and Termination of Appointment
• 4.15.6.2.5. Activities of University Visitors
• 4.15.6.2.6. Privileges, Rights and Obligations of University Visitors
• 4.15.6.2.7. Use of Academic Title
• 4.15.6.2.8. Payments to University Visitors
• 4.15.6.2.9. University Obligations
• 4.15.7. Procedures - Honorary Appointments
• 4.15.7.1. Appointments and Re-appointments - Professorial Fellows
• 4.15.7.2. Appointments and Re-appointments - Other Honorary Fellows
• 4.15.7.3. Appointment to Visiting Professor
• 4.15.7.4. Appointment to Professor Emeritus
• 4.15.8. Procedures - Appointment and Re-appointment of University Visitors
• 4.15.9. Payments for reasonable travel and living expenses
• 4.16. Individuals Operating as Independent Contractors
• 4.16.1. Overview
• 4.16.2. References
• 4.16.3. Principles and Policy - Independent Contractors
• 4.16.3.1. Principles
• 4.16.3.2. Policy
• 4.16.3.2.1. Categories of Independent Contractors
• 4.16.3.2.2. Engagement of Independent Contractors
• 4.16.3.2.3. Delegations
• 4.16.3.2.4. Independent Contractor or Staff Member of the University ?
• 4.16.3.2.5. University Staff Members
• 4.16.3.2.6. Activities of Independent Contractors
• 4.16.3.2.7. Privileges, Rights and Obligations of Independent Contractors
• 4.16.3.2.8. Payments to Independent Contractors
• 4.16.3.2.9. University Obligations
• 4.16.3.2.10. Insurance Provisions
• 4.16.3.2.11. Items related to specific groups of Independent Contractors
• 4.16.4. Procedures - Independent Contractors
• 4.17. Adjunct Appointments
• 4.17.1. Definition
• 4.17.2. Procedure

5. Starting at the University or in a New Position

• 5.1. Induction and Orientation: Professional Staff and Research Assistants Grade 1
• 5.1.1. Overview
• 5.1.2. References
• 5.1.3. Policy
• 5.1.3.1. Definitions
• 5.1.3.2. Formal Induction and Orientation
• 5.1.3.3. General Orientation Workshop
• 5.1.3.4. Payroll Induction
• 5.1.4. Procedures
• 5.1.4.1. Payroll Induction by Human Resources
• 5.1.4.2. General Orientation Workshops
• 5.1.4.3. Workplace Induction
• 5.1.4.4. Monitoring induction and orientation of new staff

6. Probation and Confirmation

• 6.1. Probation and Confirmation: All Staff
• 6.1.1. Overview
• 6.1.2. References
• 6.1.3. Policy
• 6.1.3.1. Commencing the probation period
• 6.1.3.2. Probation Criteria
• 6.1.3.3. Probation Periods (all staff)
• 6.1.3.4. Probation Periods (fixed-term staff on second or subsequent contracts)
• 6.1.3.5. Extensions
• 6.1.3.6. Probation Periods (transition arrangements)
• 6.1.3.7. Supervisors' role and obligations
• 6.2. Confirmation Decision - Professional Staff and Academic Staff on Fixed Term Contracts
• 6.2.1. Overview
• 6.2.2. Procedures
• 6.2.3. Recommendation not to confirm appointment - Professional Staff and Academic Staff on Fixed Term Appointments
• 6.2.4. Review of Recommendation to terminate appointment
• 6.3. Probation and Confirmation : Academic Staff - Full time and Part Time (continuing)
• 6.3.1. Confirmation Period
• 6.3.2. Probation and Confirmation Panels
• 6.3.3. General Principles
• 6.3.4. Meetings
• 6.3.5. Termination During a Probationary Period
• 6.3.6. Extending Consideration of Confirmation
• 6.3.7. Early Consideration of Confirmation
• 6.3.8. Submissions for Confirmation
• 6.3.8.1. Submissions for Confirmation by the Staff Member
• 6.3.8.2. Submissions for Confirmation by the Head of Department
• 6.3.9. Review of Submissions by Committee
• 6.3.10. Non-confirmation
• 6.3.11. Academic staff member seeks a review of non-confirmation by the Review and Appeals Committee

7. Employee Movements and Changes

• 7.1. Further Employment for Existing Staff
• 7.1.1. Overview
• 7.1.2. References
• 7.1.3. Policy
• 7.1.3.1. New Contracts of Employment
• 7.1.3.2. offer of further fixed-term employment
• 7.1.3.3. Right to apply for conversion from fixed-term to continuing employment
• 7.1.3.4. Conversion of an academic staff member
• 7.1.3.5. Accrued leave to be taken within the period of the contract
• 7.1.4. Procedures
• 7.1.4.1. Authorisation
• 7.2. Transfer
• 7.2.1. Overview
• 7.2.2. References
• 7.2.3. Policy
• 7.2.3.1. Reasons for Transfer
• 7.2.3.2. Higher Classification
• 7.2.3.3. Probation
• 7.2.4. Procedures
• 7.3. Placement Process for Professional Staff
• 7.3.1. Overview
• 7.3.2. Process
• 7.4. Secondment
• 7.4.1. Overview
• 7.4.2. Policy
• 7.4.2.1. Secondment out of the University
• 7.4.2.2. Insurance Cover
• 7.4.2.3. Secondment Into the University
• 7.4.3. Procedures
• 7.4.4. Authorisation
• 7.5. Early Retirement Incentives and Pre-retirement Contracts
• 7.5.1. Overview
• 7.5.2. References
• 7.5.3. Policy
• 7.5.3.1. Workforce Planning
• 7.5.3.2. Further periods of Employment after accepting an Early Retirement Incentive or a Pre-retirement Contract
• 7.5.3.3. Funding of Early Retirement Incentives or Pre-retirement Contracts
• 7.5.3.4. Pre-retirement Contracts
• 7.5.3.5. Early Retirement Incentives
• 7.5.3.6. Authorisation
• 7.5.3.7. Responsibility of Delegate
• 7.6. International Exchange
• 7.6.1. Overview
• 7.6.2. References
• 7.6.3. Policy
• 7.6.3.1. Register of Staff
• 7.6.3.2. Financial Arrangements
• 7.6.3.3. Payment of Salary
• 7.6.3.4. Insurance Cover
• 7.6.3.5. Service Requirements
• 7.6.3.6. Authorisation

8. Hours and Related Conditions

• 8.1. Hours of Work: Professional Staff
• 8.1.1. Overview
• 8.1.2. References
• 8.1.3. Hours of Work - Professional Staff
• 8.1.3.1. Standard hours of work
• 8.1.3.2. Variation to standard hours of work
• 8.1.3.3. Ordinary hours of work
• 8.1.3.4. Agreement to vary the ordinary working days per week for staff classified at or below Professional Level 6 (excluding Trades and Services staff)
• 8.1.3.5. Agreement to vary the ordinary working days per week for staff classified at Professional Level 7 or above
• 8.1.3.6. Request by staff member to revert to working ordinary days of week
• 8.1.3.7. University to request the staff member revert to the ordinary days of work
• 8.1.3.8. Shift Work
• 8.1.3.9. Flexible Working Hours
• 8.1.3.10. Flexitime - for Areas Other than Libraries
• 8.1.3.11. Flexitime - for Staff in Libraries
• 8.1.4. Overtime
• 8.1.4.1. Overtime Provisions
• 8.1.4.2. Staff Eligible for paid overtime
• 8.1.4.3. Staff not eligible for paid overtime, however receive time off in lieu
• 8.1.4.4. Overtime for casual professional staff
• 8.1.4.5. Overtime, Sunday and University holiday rates (excluding trades and services staff)
• 8.1.4.6. Overtime, Sunday and University holiday rates for trades and services staff
• 8.1.4.7. Additional Work for Full-time Professional Staff and Research Assistants
• 8.1.4.8. Reimbursement of fares
• 8.1.4.9. Fares for staff not eligible for overtime
• 8.1.4.10. Transport home for Staff working beyond 9.00pm
• 8.1.4.11. Documentation
• 8.1.4.12. Meal allowance
• 8.1.4.13. Meal and Tea Breaks
• 8.1.4.14. University Holidays
• 8.1.4.15. Leave during a University Holiday
• 8.1.4.16. Absence before or After a University Holiday
• 8.2. Change in Hours of Work
• 8.2.1. Overview
• 8.2.2. References
• 8.2.3. Policy
• 8.2.3.1. Change in Time Fraction
• 8.2.4. Procedures
• 8.2.4.1. Authorisation
• 8.3. Change of working days
• 8.3.1. Policy
• 8.3.2. Procedure
• 8.4. Increments and Accelerated Increments
• 8.4.1. Overview
• 8.4.2. References
• 8.4.3. Timing
• 8.4.4. Awarding increment
• 8.4.5. Awarding Accelerated Increment
• 8.4.6. Deferral and denial of an increment due to underperformance
• 8.4.7. Deferral of an increment due to leave without salary
• 8.4.8. Denial of increment
• 8.4.9. Approvals
• 8.4.10. Procedures
• 8.5. On Call and Out of Hours Work
• 8.6. Trades and Services Conditions - Property and Campus Services Staff Only
• 8.6.1. Overview
• 8.6.2. References
• 8.6.3. Policy
• 8.6.3.1. Special Rates
• 8.6.3.2. Standing By Allowance
• 8.6.3.3. Registration/Licencing Fees
• 8.6.3.4. Call out rates
• 8.6.3.5. Tools and Materials
• 8.6.3.6. Rostered Days Off (Parkville staff only)
• 8.6.3.6.1. 9 day fortnight arrangements
• 8.6.3.6.2. 19 day month arrangements
• 8.7. Workload Management
• 8.7.1. Overview
• 8.7.2. References
• 8.7.3. Policy
• 8.7.3.1. The Workload Management Framework
• 8.7.3.2. Local workload allocation processes
• 8.7.3.3. Workload review process - individual complaints
• 8.7.3.4. Monitoring and Evaluation
• 8.7.4. Procedures
• 8.7.4.1. Local workload models
• 8.7.4.2. Certification

9. Leave

• 9.1. General Leave Policy for Staff
• 9.1.1. Overview
• 9.1.2. Policy
• 9.1.2.1. Casual Staff
• 9.1.2.2. Obligation to Take Leave
• 9.1.2.3. Continuous Service for Fixed-Term staff
• 9.1.2.4. Responsibility for Documentation
• 9.2. Parental Leave
• 9.2.1. Overview
• 9.2.2. References
• 9.2.3. Policy
• 9.2.3.1. Eligibility
• 9.2.3.1.1. Examples of Shared parental leave arrangements
• 9.2.3.2. Specific Provisions relating to Maternity, Partner and Adoption leave
• 9.2.3.2.1. Maternity Leave
• 9.2.3.2.2. Partner Leave
• 9.2.3.2.3. Adoption Leave
• 9.2.3.3. Conditions of Leave
• 9.2.3.4. Continuity of Service
• 9.2.3.5. Fixed-Term Appointments and Continuous Service
• 9.2.3.6. Commencement of leave
• 9.2.3.7. Resumption of duty
• 9.2.3.8. Further family provisions
• 9.2.3.9. Return to Work Bonus
• 9.2.3.10. Return to Work During Parental Leave
• 9.2.3.11. Career progression
• 9.2.3.12. Awarding of increments
• 9.2.3.13. Use of Annual and Long Service Leave during Parental Leave
• 9.2.3.14. University Holidays and Public Holidays
• 9.2.3.15. Superannuation
• 9.2.3.16. Health and Safety
• 9.2.4. Procedures
• 9.2.4.1. Application for Parental Leave
• 9.2.4.2. Application for Return to Work Bonus
• 9.3. Leave Without Salary
• 9.3.1. Overview
• 9.3.2. References
• 9.3.3. Policy
• 9.3.3.1. Extent of Leave
• 9.3.3.2. Salary Increments
• 9.3.3.3. Public Holidays during Leave without Salary
• 9.3.3.4. Accrual of Long Service, Annual Leave, and Sick Leave Entitlements
• 9.3.3.5. Sick Leave without Salary
• 9.3.3.6. Superannuation
• 9.3.4. Procedures
• 9.3.4.1. Applications for Leave without Salary
• 9.3.4.2. Approval for Leave without Salary
• 9.3.4.3. Authorisation
• 9.4. Special Leave
• 9.4.1. Overview
• 9.4.2. References
• 9.4.3. Policy
• 9.4.3.1. Compassionate/Bereavement Leave
• 9.4.3.2. Jury Service
• 9.4.3.3. Assistance in an Emergency
• 9.4.3.4. Donating Blood
• 9.4.3.5. Examinations
• 9.4.3.6. Quarantine
• 9.4.3.7. Defence Training Leave
• 9.4.3.8. Other Circumstances
• 9.4.4. Procedures
• 9.4.4.1. Approval of Special Leave
• 9.4.4.2. Approval Of Special Leave
• 9.5. Special Leave for Defence Training Purposes
• 9.5.1. References
• 9.5.2. Policy
• 9.5.2.1. Amount of Leave
• 9.5.2.2. Additional Leave
• 9.5.3. Procedures
• 9.5.3.1. Application
• 9.5.3.2. Approval
• 9.6. Infectious Disease Leave (only applies to Child Care Workers)
• 9.6.1. Overview
• 9.6.2. Policy
• 9.6.2.1. Staff member to notify University
• 9.6.2.2. Entitlement
• 9.6.2.3. Medical Certificate
• 9.6.3. Procedures
• 9.6.3.1. Applications for Infectious Diseases Leave
• 9.7. Sick Leave
• 9.7.1. Overview
• 9.7.2. References
• 9.7.3. Policy
• 9.7.3.1. Entitlement
• 9.7.3.2. Transition arrangements - Academic Staff
• 9.7.3.3. Medical Certificates and Statutory Declarations
• 9.7.3.4. Expiry of Sick Leave Entitlements
• 9.7.3.5. Extended Periods of Sick Leave
• 9.7.3.6. Authorisation of Extended Periods of Sick Leave with Pay
• 9.7.3.7. Leave Accruals
• 9.7.3.8. Right to Privacy
• 9.7.4. Procedures
• 9.7.4.1. Applications for Sick Leave
• 9.7.4.2. Approval of Sick Leave Without Pay
• 9.7.4.3. Sick Leave Reports
• 9.8. Annual Leave
• 9.8.1. Overview
• 9.8.2. References
• 9.8.3. Policy
• 9.8.3.1. Entitlement to Annual Leave
• 9.8.3.2. Taking Annual Leave
• 9.8.3.3. Program to Reduce Excessive Leave Balances
• 9.8.3.4. Cashing out Excessive Annual Leave Balances
• 9.8.3.5. Annual Leave Loading
• 9.8.3.6. Sickness during Annual Leave
• 9.8.3.7. Public holidays during Annual Leave
• 9.8.3.8. Payment of leave entitlement on ceasing employment
• 9.8.3.9. Payment in Lieu, on Termination for Staff who Salary Package
• 9.8.3.10. Workcover on Approved Leave
• 9.8.4. Procedures
• 9.8.4.1. Applications for Annual Leave
• 9.9. Long Service Leave
• 9.9.1. Overview
• 9.9.2. References
• 9.9.3. Policy
• 9.9.3.1. Eligibility
• 9.9.3.2. Entitlement
• 9.9.3.3. Flexibility in taking entitlement prior to retirement
• 9.9.3.4. Entitlement on termination of employment
• 9.9.3.5. Management of Excess Long Service Leave Balances
• 9.9.3.5.1. Temporary arrangements for staff with excess long service leave balances at 30 June, 2007.
• 9.9.3.6. Cashing out Long Service Leave
• 9.9.3.7. Salary Payment during Long Service Leave
• 9.9.3.8. Definition of Continuous Service
• 9.9.3.9. Continuous Service When Long Service Leave Entitlements Accrue
• 9.9.3.10. Continuous Service when Long Service Leave Entitlements do not Accrue
• 9.9.3.11. Recognition of Service with Other Organisations
• 9.9.4. Other General Rules
• 9.9.4.1. Payment in Lieu of LSL for staff who salary package
• 9.9.4.2. Employment during Long Service Leave
• 9.9.4.3. Annual Leave accruals while on Long Service Leave
• 9.9.4.4. University Holidays while on Long Service Leave
• 9.9.4.5. Sick Leave while on Long Service Leave
• 9.9.5. Procedures
• 9.9.5.1. Applications for Long Service Leave
• 9.10. Leave to Attend Health and Safety Courses
• 9.10.1. Overview
• 9.10.2. References
• 9.10.3. Policy/Procedures
• 9.11. Family Leave
• 9.11.1. Overview
• 9.11.2. References
• 9.11.3. Policy
• 9.11.3.1. Entitlement
• 9.11.3.1.1. Family Leave
• 9.11.3.1.2. Extended Family Leave
• 9.11.3.2. Immediate Family
• 9.11.3.3. Notice
• 9.11.4. Procedures

10. Employee Relations

• 10.1. Redundancy and Redeployment: Academic Staff
• 10.1.1. Overview
• 10.1.2. References
• 10.1.3. Policy
• 10.1.3.1. Application of the Redundancy Provisions
• 10.1.3.2. Grounds for Redundancy
• 10.1.3.3. Notice period
• 10.1.3.4. Transition Period
• 10.1.3.5. Election of Early Separation
• 10.1.3.6. Review
• 10.1.3.7. Redeployment
• 10.1.3.8. Failure of Redeployment or Review
• 10.1.3.9. Further Periods of Employment after Accepting a Redundancy Payment
• 10.1.4. Procedures
• 10.1.4.1. Step 1
• 10.1.4.2. Step 2
• 10.1.4.3. Step 3
• 10.1.4.4. Step 3(a)
• 10.1.4.5. Step 3(b)
• 10.1.4.6. Step 3(c)
• 10.1.4.7. Step 4
• 10.1.4.8. Delegations
• 10.2. Unsatisfactory Performance and Misconduct
• 10.2.1. Overview
• 10.2.2. References
• 10.2.3. Definitions
• 10.2.3.1. Grounds for Research Misconduct
• 10.2.4. Policy
• 10.2.4.1. Application
• 10.2.4.2. Representation
• 10.2.4.3. Suspension
• 10.2.4.4. Investigation & recommendation
• 10.2.4.5. Review and Appeal
• 10.2.5. Procedures
• 10.2.5.1. Counselling
• 10.2.5.2. Allegation of misconduct, serious misconduct or continued unsatisfactory performance
• 10.3. Research Misconduct
• 10.4. Review of Actions
• 10.4.1. Overview
• 10.4.2. References
• 10.4.3. Policy
• 10.4.4. Procedures
• 10.4.4.1. Local Resolution
• 10.4.4.2. Where Local Resolution Fails
• 10.4.4.3. Vice-Chancellor to determine grievance
• 10.5. Dispute Resolution Procedures
• 10.5.1. Overview
• 10.5.2. References
• 10.5.3. Procedures
• 10.5.4. Procedures
• 10.5.4.1. Step One : Discussion at the workplace level
• 10.5.4.2. Step Two : Referral to the Vice-Principal (Human Resources)
• 10.5.4.3. Step Three : Referral to Disputes Committee
• 10.5.4.4. Step Four : Reference to the Australian Industrial Relations Commission (AIRC)
• 10.5.5. Alternative dispute resolution procedure
• 10.6. Redeployment and Redundancy Arrangements - Professional Staff
• 10.6.1. Overview
• 10.6.2. References
• 10.6.3. Policy
• 10.6.3.1. Grounds for Redundancy
• 10.6.4. Preliminary Process
• 10.6.5. Advice to Human Resources Department
• 10.6.6. Formal Procedures
• 10.6.6.1. Notice to Professional staff member
• 10.6.6.2. Voluntary Redundancy
• 10.6.6.3. Redeployment
• 10.6.6.3.1. Professional staff member elects redeployment
• 10.6.6.3.2. University obligations in redeployment
• 10.6.6.3.3. Obligations on Departments to accept redeployed professional staff
• 10.6.6.3.4. Funds transfer
• 10.6.7. Notice of termination of employment
• 10.6.8. Payment of Accrued entitlements
• 10.6.9. Further periods of Employment after accepting a redundancy payment
• 10.7. Major Change
• 10.7.1. Overview
• 10.7.2. References
• 10.7.3. Policy
• 10.8. Industrial Action
• 10.8.1. Overview
• 10.8.2. Policy
• 10.8.2.1. Union meetings and strike action
• 10.8.2.2. Absence on leave
• 10.8.3. External Industrial Action
• 10.8.3.1. Policy
• 10.8.3.2. Taxi fare reimbursement
• 10.9. Children on Campus
• 10.9.1. Overview
• 10.9.2. Policy
• 10.9.2.1. Non-Employees on Campus
• 10.9.2.2. Access to Specific Areas
• 10.9.2.3. Supervision
• 10.9.2.4. Definition
• 10.10. Responsibilities of University Staff
• 10.10.1. Overview
• 10.10.2. References
• 10.10.3. Policy
• 10.10.3.1. Personal behaviour
• 10.10.3.2. Conflict of interest
• 10.10.3.3. University Finances
• 10.10.3.4. University equipment
• 10.10.3.5. Computer equipment and software
• 10.10.3.6. Personal relationships, employment and other staffing decisions
• 10.10.3.7. Equity
• 10.11. Staff Use of the University's Internet, E-mail and Electronic Communications Policy
• 10.11.1. Policy Scope
• 10.11.2. Overview
• 10.11.3. Reference
• 10.11.4. Related Documents
• 10.11.5. Policy
• 10.11.6. Breaches of this Policy
• 10.11.7. Monitoring Electronic Communication
• 10.11.8. Responsibilities
• 10.12. Theft, Fraud and Corrupt Conduct
• 10.12.1. Overview
• 10.12.2. References
• 10.12.3. Policy
• 10.12.3.1. Definitions
• 10.12.3.2. Responsibilities
• 10.12.4. Procedures
• 10.12.4.1. Reporting
• 10.12.4.2. Preliminary Investigation
• 10.12.4.3. Possible Outcomes
• 10.12.4.4. Review of Procedures
• 10.12.4.5. Records
• 10.12.5. Whistleblowers Protection Act
• 10.13. Staff Welfare Funds
• 10.13.1. Overview
• 10.13.2. References
• 10.13.3. Policy
• 10.13.3.1. Staff Welfare Fund
• 10.13.3.2. Retired Staff Welfare Fund
• 10.13.4. Procedures
• 10.13.4.1. Staff Welfare Fund
• 10.13.4.2. Retired Staff Welfare Fund
• 10.13.4.3. Approval of Loans/Grants from Staff Welfare Fund
• 10.13.4.4. Approval of Loans/Grants from Retired Staff Welfare Fund
• 10.14. Review and Appeals Committee
• 10.14.1. Overview
• 10.14.2. References
• 10.14.3. Policy
• 10.14.3.1. Composition
• 10.14.4. Operation
• 10.14.4.1. Recommendation
• 10.15. Staff Use Of University Purchased Mobile Telephones
• 10.15.1. Overview
• 10.15.2. References
• 10.15.3. Policy
• 10.15.3.1. Approval
• 10.15.3.2. Eligibility
• 10.15.3.3. Purchase of telephone
• 10.15.3.4. Use of mobile telephone
• 10.15.3.5. Reimbursement of official calls on personal mobile telephones
• 10.15.4. Procedures
• 10.15.4.1. Acceptance of conditions
• 10.15.4.2. Access to services
• 10.15.4.3. Cessation of employment
• 10.15.5. Responsibilities
• 10.15.5.1. Staff member
• 10.15.5.2. Head of Department
• 10.16. Staff Consultation
• 10.16.1. Overview
• 10.16.2. References
• 10.16.3. Policy
• 10.16.3.1. Composition
• 10.16.4. Period of Service
• 10.16.5. Time Release
• 10.16.6. Managing Change

11. Environment, Health and Safety

12. Staff Development, Education, and Training

• 12.1. Introduction
• 12.1.1. Overview
• 12.2. Staff Education Scheme: Professional Staff
• 12.2.1. Overview
• 12.2.2. References
• 12.2.3. Policy
• 12.2.3.1. The Staff Education Scheme: Professional Staff
• 12.2.3.2. Eligibility
• 12.2.3.3. Recognised Course of Study
• 12.2.3.4. Study Leave
• 12.2.3.5. Distance Education or Research Based Courses
• 12.2.3.6. Approved Activities
• 12.2.3.7. Variation of Working Hours
• 12.2.3.8. Criteria for Approval
• 12.2.3.9. Cessation of Course/Subject
• 12.2.4. Procedures
• 12.2.4.1. Application for Approval
• 12.2.4.2. Delegations
• 12.3. Work Experience Employees
• 12.3.1. Overview
• 12.3.2. Reference
• 12.3.3. Procedures
• 12.3.3.1. Secondary School Students
• 12.3.3.2. Mature-age Students
• 12.3.3.3. Method of Payment
• 12.3.3.4. Rates of Payment
• 12.4. SSP(Short) and Other Absences on Academic Duty: Academic Staff
• 12.4.1. Overview
• 12.4.2. Policy
• 12.4.2.1. Eligibility
• 12.4.2.2. Financial Assistance
• 12.4.2.3. Travel Insurance
• 12.4.3. Procedures
• 12.4.3.1. Application
• 12.4.3.2. Application for funds
• 12.4.3.3. Other Approvals
• 12.5. Special Studies Program (Long): Academic Staff
• 12.5.1. Overview
• 12.5.2. References
• 12.5.3. Policy
• 12.5.3.1. Length of Program
• 12.5.3.2. Eligibility
• 12.5.3.3. Service Requirements
• 12.5.3.4. Recognition of Service Elsewhere
• 12.5.3.5. Consideration of applications
• 12.5.3.6. Deferment
• 12.5.3.7. Travel Allowance - Overseas
• 12.5.3.8. Travel Grant
• 12.5.3.9. Travel Insurance
• 12.5.3.10. Outside Work
• 12.5.3.11. Annual and Long Service Leave
• 12.5.4. Procedures
• 12.5.4.1. Applications
• 12.5.4.2. Following Approval
• 12.5.4.3. Variations
• 12.5.4.4. Reporting
• 12.5.4.5. Review
• 12.6. CSHE: Professional Development for Academic Staff
• 12.6.1. Policy
• 12.7. Performance Development Framework
• 12.7.1. Overview
• 12.7.2. References
• 12.7.3. Policy
• 12.7.3.1. Purpose of the Performance Development Framework
• 12.7.3.2. Application of the Performance Development Framework
• 12.7.3.3. Core principles of Performance Development Schemes
• 12.7.3.4. Core Components of Performance Development Schemes
• 12.7.3.5. Elements of performance discussions
• 12.7.3.6. Agreed Performance Objectives/Development Plan
• 12.7.3.7. Supervisor
• 12.7.3.8. Supervisor Training
• 12.7.3.9. New Staff Training
• 12.7.4. Procedures
• 12.7.4.1. Documentation
• 12.7.4.2. Declarations
• 12.7.5. Performance Improvement Measures
• 12.7.5.1. Non-application to probation
• 12.7.5.2. Policy
• 12.7.5.3. Procedures

13. Outside Work, Company Directorships, Board Members

• 13.1. Academic Staff
• 13.1.1. Preamble
• 13.1.2. Reference
• 13.1.3. Procedures
• 13.1.4. Policy on work obtained as a result of the Staff Member's association with the University
• 13.1.4.1. Responsibilities of staff
• 13.1.4.2. Responsibilities of Heads of Department or a Dean
• 13.1.4.3. Indemnification and insurance requirements
• 13.1.4.4. Exemptions from insurance requirements
• 13.1.4.5. Exemptions from third party acknowledgement
• 13.1.4.6. Paid outside work by Deans
• 13.1.4.7. Paid outside work obtained as a result of the staff member's association with the University which does not require approval
• 13.1.4.8. Annual reporting
• 13.1.4.9. Advice of material change
• 13.1.4.10. Time release
• 13.1.4.11. Paid outside work which may not be approved
• 13.1.5. Policy on Paid Outside Work Not Connected with the Academic Staff Member's University Role
• 13.2. Paid Outside Work Undertaken by Full-time Professional Staff
• 13.2.1. Preamble
• 13.2.2. Policy
• 13.3. Directorships. Members of Boards
• 13.3.1. Reference
• 13.3.2. Policy
• 13.3.3. Procedure
• 13.4. Consultants for National or International Bodies
• 13.4.1. Overview
• 13.4.2. Policy/Procedures
• 13.4.2.1. Consultancy of Less than 3 weeks
• 13.4.2.2. More than 3 weeks and up to 3 months
• 13.4.2.3. More than 3 months
• 13.4.2.4. Long Service Leave Entitlement
• 13.4.2.5. Authorisation
• 13.5. Interdepartmental Teaching
• 13.5.1. Overview
• 13.5.2. Policy/Procedures
• 13.5.2.1. Full-time Academic Staff

14. Travel & Transport

• 14.1. Travel Associated with University Work
• 14.1.1. Overview
• 14.1.2. References
• 14.1.3. Primary responsibilities and accountabilities
• 14.1.4. General Policy
• 14.1.4.1. Travel Approval/Planning
• 14.1.4.2. Travel Insurance
• 14.1.4.3. Travel Arrangements
• 14.1.4.4. Airline Club Membership
• 14.1.4.5. Class of Air Travel
• 14.1.4.6. Outside Funding for Travel
• 14.1.5. Travel costs
• 14.1.5.1. Fares
• 14.1.5.2. Accommodation
• 14.1.5.3. Meals and Incidentals
• 14.1.5.4. Meals and Incidentals (same day travel)
• 14.1.5.5. Entertainment
• 14.1.6. Travel Funding
• 14.1.6.1. Fully Funded Travel
• 14.1.6.2. Partially Funded Travel
• 14.1.7. Payment method
• 14.1.7.1. Corporate Card
• 14.1.7.2. Travel Allowances
• 14.1.7.3. Claiming a Travel Allowance
• 14.1.7.4. Reimbursement
• 14.1.7.5. Travel Diaries
• 14.1.8. Relocation/removal and establishment expenses
• 14.1.8.1. Eligible Staff
• 14.1.8.2. Definition of 'Dependant'
• 14.1.8.3. Travel and Establishment Re-imbursement
• 14.1.8.4. Repatriation Allowance for Fixed-term Appointments
• 14.1.8.5. Obligation to Repay
• 14.1.8.6. Taxation
• 14.1.8.7. Procedures
• 14.1.8.8. Authorisation
• 14.2. Use of Official Vehicles
• 14.2.1. Overview
• 14.2.2. References
• 14.2.3. Policy
• 14.2.3.1. Definitions
• 14.2.3.2. Rules for Use of a University vehicle
• 14.2.4. Procedures
• 14.2.4.1. Eligible Officers
• 14.2.4.2. Authorized Users
• 14.2.4.3. General
• 14.3. Use of Private Motor Vehicles for University Business
• 14.3.1. Overview
• 14.3.2. References
• 14.3.3. Policy
• 14.3.3.1. Rules for Use of Private Vehicles
• 14.3.3.2. Kilometre Allowance
• 14.3.3.3. Use of University Vehicles
• 14.3.4. Procedures
• 14.3.4.1. Claim for Reimbursement
• 14.3.4.2. Group Certificates
• 14.4. Taxis, Rental Vehicles, Leases
• 14.4.1. Overview
• 14.4.2. Policy
• 14.4.2.1. Taxis
• 14.4.2.2. Rental Vehicles
• 14.4.2.3. Lease
• 14.5. Motor Vehicle Insurance
• 14.5.1. Overview
• 14.5.2. References
• 14.5.3. Policy
• 14.5.3.1. Conditions of Insurance Policy
• 14.5.3.2. Personal Loss/Damage
• 14.5.3.3. Claims
• 14.5.4. Procedures
• 14.5.4.1. Accidents
• 14.6. Parking and Traffic Rules

15. Classifications

• 15.1. Classification Concepts and Methodology
• 15.1.1. Overview
• 15.1.1.1. Professional Staff
• 15.1.1.2. Academic Staff
• 15.1.2. Policy
• 15.1.2.1. Work Value: Professional Staff Positions
• 15.1.2.2. Classification Methodology: Professional Staff Positions
• 15.2. Classification of Professional Staff Positions
• 15.2.1. Overview
• 15.2.2. References
• 15.2.3. Policy
• 15.2.3.1. Initial Position Classification
• 15.2.3.2. Authorisation of Classification of Positions
• 15.2.3.3. Review/Reclassification of a Position
• 15.2.3.4. Membership of Reclassification Panel
• 15.2.3.5. Disputed Relcassification Decisions
• 15.2.3.6. Classification of HEW 10 Positions
• 15.2.3.7. Position Classification Standards
• 15.2.3.7.1. Higher Education Worker Level 1
• 15.2.3.7.2. Higher Education Worker Level 2
• 15.2.3.7.3. Higher Education Worker Level 3
• 15.2.3.7.4. Higher Education Worker Level 4
• 15.2.3.7.5. Higher Education Worker Level 5
• 15.2.3.7.6. Higher Education Worker Level 6
• 15.2.3.7.7. Higher Education Worker Level 7
• 15.2.3.7.8. Higher Education Worker Level 8
• 15.2.3.7.9. Higher Education Worker Level 9
• 15.2.3.7.10. Higher Education Worker Level 10
• 15.3. Classification of Academic Staff Positions
• 15.3.1. Overview
• 15.3.2. Policy
• 15.3.2.1. General Standard
• 15.3.2.2. Academic Staff
• 15.3.2.2.1. Level A
• 15.3.2.2.2. Level B
• 15.3.2.2.3. Level C
• 15.3.2.2.4. Level D
• 15.3.2.2.5. Level E
• 15.4. Classification of Research Assistants Grade 1
• 15.4.1. Overview
• 15.4.2. Policy
• 15.4.2.1. General Standard
• 15.4.2.2. Skill Base
• 15.4.2.3. PhD Candidature

16. Salaries and Loadings

• 16.1. Salaries and Rates of Payment - Academic Staff
• 16.1.1. Academic Staff Salaries
• 16.1.1.1. Salary Scales for Full Time Academic Staff - Effective from 05 April 2008
• 16.1.1.2. Rates of Payment for Casual Academic Staff - Effective 05 April 2008
• 16.1.1.2.1. Casual Lectures
• 16.1.1.2.2. Casual Tutorials
• 16.1.1.2.3. Casual Tutorials(Faculty of Medicine)
• 16.1.1.2.4. Musical Accompanying with Special Educational Services
• 16.1.1.2.5. Marking
• 16.1.1.2.6. Other Required Academic Activity
• 16.1.1.2.7. Examiners' Hononaria
• 16.1.1.2.8. Supervising Teachers
• 16.1.1.2.9. CASUAL RESEARCH ASSISTANTS
• 16.2. Salaries and Rates of Payment - Professional Staff
• 16.2.1. Salary Scales for Full Time Professional Staff - Effective 05 April 2008
• 16.2.1.1. Classification Structure/Codes
• 16.2.1.2. Rates of Payments for Trainees and Apprentices
• 16.2.1.2.1. Trainees
• 16.2.1.2.2. Apprentices
• 16.2.1.2.3. Work Experience Rates of Payment
• 16.2.1.2.4. Classification Codes
• 16.2.1.2.5. Rates of Payment for Casual Professional Staff - Effective 05 April 2008
• 16.2.1.2.6. Examination Supervisors
• 16.2.1.2.7. Staff on duty at Conferring Ceremonies outside normal working hours
• 16.2.1.2.8. Senior Administrative Staff Salary Structures
• 16.3. Loadings Associated with Office or Role, Differentials, Individual Loadings and Allowances for Academic Staff
• 16.3.1. Overview
• 16.3.1.1. Policies and Modes of Payment
• 16.3.2. Heads of Department Remuneration
• 16.3.2.1. Policy
• 16.3.2.2. Review Process
• 16.3.2.3. Remuneration Level
• 16.3.2.4. Remuneration Adjustments / Packaging
• 16.3.2.5. Superannuation
• 16.3.2.6. Salary for termination and other purposes
• 16.3.2.7. Acting Heads
• 16.3.3. Clinical Loadings
• 16.3.3.1. Policy
• 16.3.3.2. Mode of Payment
• 16.3.4. General Faculty Loading
• 16.3.4.1. Policy
• 16.3.4.2. Funding
• 16.3.4.3. Approvals
• 16.3.4.4. Procedures for Payment
• 16.3.4.5. Mode of Payment
• 16.3.5. Veterinary Clinical Centre Out-of-Hours Consultancy Loading
• 16.3.6. Service Differential
• 16.3.7. Loadings attached to Specific Positions
• 16.3.8. Academic Board Officers
• 16.3.9. Executive Assistant Loading and Titles
• 16.3.9.1. Overview
• 16.3.9.2. Eligibility
• 16.3.9.3. Title
• 16.3.9.4. Procedures
• 16.3.10. Professional Recognition Loadings
• 16.3.10.1. Overview
• 16.3.10.2. Principles
• 16.3.10.3. Policy
• 16.3.10.4. Funding
• 16.3.10.5. Approvals
• 16.3.10.6. Reporting
• 16.3.10.7. Procedures
• 16.3.10.8. Mode of Payment
• 16.4. Flexible Remuneration Packaging
• 16.4.1. Overview
• 16.4.2. References
• 16.4.3. Policy
• 16.4.3.1. Who is eligible
• 16.4.3.2. Principles of Flexible Remuneration Packaging
• 16.4.3.3. What items can be packaged
• 16.4.4. Impact of salary packaging on other entitlements
• 16.5. FRP Procedures, Guidelines and further Information
• 16.6. Miscellaneous Rates of Payment
• 16.6.1. Overview
• 16.6.2. References
• 16.6.3. Policy
• 16.6.3.1. Meal Allowance
• 16.6.3.2. Kilometre Allowance
• 16.7. Agreed rates of pay
• 16.7.1. Eligibility
• 16.7.2. Policy
• 16.7.3. Procedure

17. Promotion

• 17.1. Academic Promotions Policy
• 17.1.1. Overview
• 17.1.2. References
• 17.1.3. Eligibility
• 17.1.4. General Principles and Definitions
• 17.1.4.1. Principles
• 17.1.4.2. Definitions
• 17.1.5. Expectations of performance
• 17.1.6. The Four Promotion Criteria
• 17.1.7. Promotions Standards
• 17.1.7.1. Standards Level B - D
• 17.1.7.2. Standards for promotion to Reader
• 17.1.7.3. Role of teaching and research
• 17.1.7.4. Preparing a case for promotion
• 17.1.8. Performance against opportunity
• 17.2. Promotion Committee Procedures
• 17.2.1. Academic Promotions Officer
• 17.2.2. Panels
• 17.2.3. General Principles
• 17.2.4. Observers
• 17.2.5. Conflict of Interest
• 17.2.6. Decisions, Approvals and Quality Assurance
• 17.2.7. Application Procedures
• 17.2.7.1. Timetable
• 17.2.7.2. Preparation of Application
• 17.2.7.3. Recommendation by Head of Department
• 17.2.7.4. Submission of Application
• 17.2.8. Determination of Promotion by level
• 17.2.8.1. Level A to B
• 17.2.8.2. Level B to C
• 17.2.8.3. Level C to D
• 17.2.9. Counselling and Feedback for Unsuccessful Candidates
• 17.2.10. Appeals
• 17.3. Academic Promotion to Level E, Professor
• 17.3.1. Overview
• 17.3.2. References
• 17.3.3. Policy
• 17.3.3.1. Eligibility
• 17.3.3.2. Criteria
• 17.3.4. Procedures
• 17.3.4.1. Professorial Promotions Panel (PPP)
• 17.3.4.2. Observers
• 17.3.4.3. Role of the Professorial Promotions Panels
• 17.3.4.4. Senior Appointments and Promotions Committee
• 17.3.4.5. Quorum
• 17.3.4.6. Role of the Senior Appointments and Promotions Committee (SAPC)
• 17.3.4.7. Application Procedures
• 17.3.4.8. References and Reports
• 17.3.4.9. Feedback and Counselling
• 17.3.4.10. Appeals
• 17.4. Linked Advancement Program: Professional Staff
• 17.4.1. Overview
• 17.4.2. References
• 17.4.3. Policy
• 17.4.3.1. Advancement Through the Linked Grades
• 17.4.3.2. Criteria for Advancement
• 17.4.3.3. Timing of Advancement
• 17.4.4. Procedures
• 17.4.4.1. Planning
• 17.4.4.2. Approval Process
• 17.4.4.3. Application Process
• 17.5. Performance Bonus Scheme
• 17.5.1. Overview
• 17.5.1.1. Conditions of Payment
• 17.5.2. Procedures
• 17.5.2.1. Approval Process
• 17.5.2.2. Application Process
• 17.5.2.3. Reporting

18. Allowances

• 18.1. Higher Duties Allowance
• 18.1.1. Overview
• 18.1.2. References
• 18.1.3. Policy
• 18.1.3.1. Eligibility
• 18.1.3.2. Period of HDA
• 18.1.3.3. Payment of HDA
• 18.1.3.4. Academic Staff
• 18.1.4. Procedures
• 18.2. Community Relations Allowance
• 18.2.1. Overview
• 18.2.2. Policy
• 18.2.2.1. Eligibility
• 18.2.2.2. Management of Allowances
• 18.2.2.3. Supplementation of Allowances
• 18.2.2.4. Fringe Benefits Tax
• 18.2.3. Procedures
• 18.2.3.1. Receipt of Allowance
• 18.2.3.2. Drawing on Allowance
• 18.3. Uniforms/Protective Clothing/Laundry Allowance
• 18.3.1. Overview
• 18.3.2. References
• 18.3.3. Policy
• 18.3.4. Procedures

19. Superannuation

• 19.1. Overview
• 19.1.1. References
• 19.2. Policy
• 19.2.1. Eligibility for the Defined Benefit Division/Accumulation Super (2)
• 19.2.2. Contributions by staff members
• 19.2.3. Contributions by the University
• 19.2.4. Eligibility for Accumulation Super (1)
• 19.2.5. Casual Staff Employer Contributions
• 19.2.6. Procedures
• 19.3. Additional voluntary contributions
• 19.4. Benefits
• 19.5. Secondment or Internal Fixed Term Transfer
• 19.6. Part-Time Appointments
• 19.7. Loadings and Bonuses
• 19.8. Superannuation contributions while on leave
• 19.9. Rollover of Benefits
• 19.10. Leaving the University
• 19.11. Death and Disablement Insurance
• 19.12. Temporary Incapacity Benefit
• 19.13. Special Disability Scheme
• 19.14. Procedures

20. Ceasing Employment

• 20.1. Resignation
• 20.1.1. Overview
• 20.1.2. Policy
• 20.1.2.1. Academic Staff
• 20.1.2.2. Professional Staff
• 20.1.2.3. Further Information for Staff who Package their Salary
• 20.1.3. Procedures
• 20.2. Retirement
• 20.2.1. Overview
• 20.2.2. References
• 20.2.3. Policy
• 20.2.3.1. Part-Time Employment before Retirement
• 20.2.3.2. Further Information for Staff who Package their Salary
• 20.2.4. Procedures
• 20.3. Early Termination of a Fixed-term Contract
• 20.3.1. Reference
• 20.3.2. Policy
• 20.3.2.1. Early termination of fixed-term employment
• 20.3.3. Procedures
• 20.4. Completion of a Fixed-term Contract
• 20.4.1. Reference
• 20.4.2. Policy
• 20.4.2.1. Notice at expiry of a fixed-term contract
• 20.4.2.2. Severance Pay at the expiry of a fixed-term contract
• 20.4.2.3. Severance pay for staff employed on a fixed-term basis to perform work other than research, a specific task or project, or where the work is externally funded contracts
• 20.4.3. Procedures
• 20.4.3.1. Procedures applicable to renewal or completion of fixed-term employment
• 20.4.3.2. Procedures applicable to conversion from fixed-term to continuing employment
• 20.5. Termination on Grounds of Ill Health
• 20.5.1. Overview
• 20.5.2. References
• 20.5.3. Policy
• 20.5.3.1. Staff members rights for medical retirement benefits under his/her superannuation fund
• 20.5.3.2. Head of Department requests the Vice-Chancellor's approval for a medical examination of staff member.
• 20.5.3.3. Medical Practitioner's Assessment
• 20.5.3.4. Staff member to receive copy of medical report
• 20.5.3.5. A staff member may resign before termination
• 20.5.3.6. A staff member refuses to undergo a medical examination
• 20.5.3.7. Staff member may apply for a disability benefit
• 20.5.3.8. Pending the Superannuation fund's decision
• 20.5.3.9. Medical advice that the staff member not able to resume work
• 20.5.3.10. Superannuation fund decides that the staff member can resume work
• 20.5.3.11. Staff member may seek a further review
• 20.5.3.12. Composition of the Medical Panel Review
• 20.5.3.13. Medical Panel Review responsibilities
• 20.5.3.14. No termination until Medical Panel Review findings confirmed
• 20.6. Death
• 20.6.1. Overview
• 20.6.2. Procedures
• 20.6.2.1. Current Staff Member (Death in Service)
• 20.6.2.2. Further Information for Staff who Packaged their Salary
• 20.6.2.3. Former Staff Member
• 20.7. Phased Retirement
• 20.7.1. Overview
• 20.7.2. References
• 20.7.3. Policy
• 20.7.3.1. Part-time Employment Before Retirement
• 20.7.3.2. Superannuation

21. Equal Opportunity

• 21.1. Equal Opportunity Policy
• 21.1.1. Overview
• 21.1.2. References
• 21.1.3. Policy
• 21.1.3.1. General Guidelines
• 21.1.3.2. Education
• 21.1.3.3. Employment
• 21.1.4. Procedures
• 21.1.4.1. Policy Implementation
• 21.2. Discrimination Complaints
• 21.2.1. Overview
• 21.2.2. References
• 21.2.3. Policy
• 21.2.4. Definitions
• 21.2.5. Procedures
• 21.2.5.1. Stages of the complaints procedures
• 21.2.5.2. Persons to Handle the Complaints Procedure
• 21.2.5.3. Guidelines for those with a Complaint
• 21.2.5.4. Other Avenues for Complaint
• 21.3. Employment Program for People with Disabilities
• 21.3.1. Overview
• 21.3.2. Policy
• 21.3.2.1. Program Objectives
• 21.3.2.2. Strategies
• 21.3.3. Procedures
• 21.4. Sexual Harassment Policy and Procedures
• 21.5. Staff-Student Relationships
• 21.5.1. Overview
• 21.5.2. References
• 21.5.3. Principles
• 21.6. Breastfeeding Policy
• 21.6.1. Overview
• 21.6.2. References
• 21.6.3. Policy
• 21.6.3.1. Flexible Work Options
• 21.6.3.2. Facilities
• 21.7. Management of Workplace Bullying and Occupational Violence
• 21.7.1. Overview
• 21.7.2. Scope
• 21.7.3. References
• 21.7.4. Definitions
• 21.7.5. Responsibilities
• 21.7.6. Procedures
• 21.7.6.1. Record keeping
• 21.7.6.2. Use of these procedures
• 21.7.6.3. How to report breaches of the policy
• 21.7.6.3.1. Advice
• 21.7.6.3.2. Mediation
• 21.7.6.3.3. Investigation and Determination
• 21.7.6.4. For incidents of Occupational Violence
• 21.7.6.5. Victimisation
• 21.7.7. Support Services

22. Research and Research Funding

• 22.1. Information on Research and Research Funding
• 22.1.1. Information on Research and Research Funding
• 22.1.2. Research Misconduct

23. Miscellaneous

• 23.1. Compensation for Damage to Clothing or Personal Equipment
• 23.1.1. Overview
• 23.1.2. References
• 23.1.3. Policy
• 23.1.4. Procedures
• 23.1.4.1. Approval
• 23.2. Operation of Buildings
• 23.2.1. Overview
• 23.2.2. References
• 23.2.3. Policy/Procedures
• 23.2.3.1. Security and Keys
• 23.2.3.2. Issue of Keys
• 23.2.3.3. Reissue/Transfer of Keys
• 23.2.3.4. Emergency
• 23.2.3.5. Use of Buildings Out of Hours
• 23.2.3.6. Building Defects
• 23.2.3.7. Cleaning
• 23.2.3.8. Energy Management
• 23.2.3.9. Room Bookings
• 23.2.3.10. Further Information
• 23.3. Copyright Rules
• 23.3.1. Overview
• 23.3.2. References
• 23.4. Use of Computer and Networking Facilities
• 23.4.1. Overview
• 23.4.2. References
• 23.4.3. Summary of Rules
• 23.4.3.1. Further Information
• 23.5. Awards for Exceptional Service
• 23.5.1. References
• 23.5.2. Policy
• 23.5.2.1. Long Service by Members of the Professional Staff
• 23.5.2.2. Exceptional Service by a Member of Staff
• 23.6. Awards for Outstanding Contribution (Professional Staff)
• 23.6.1. Policy
• 23.6.1.1. Award Categories
• 23.6.1.2. Outstanding Contribution Award (Professional Staff)
• 23.6.1.3. Eligibility
• 23.6.1.4. Form of Award
• 23.6.1.5. Nominations
• 23.6.2. Process
• 23.7. Membership Subscriptions
• 23.7.1. Overview
• 23.7.2. References
• 23.7.3. Policy
• 23.7.3.1. Eligibility
• 23.7.3.2. Rules for Payment of Personal Membership Subscriptions
• 23.7.4. Procedures
• 23.8. Guidelines for use of the University of Melbourne logo (and Titles) on personalised stationery items
• 23.8.1. The Logo
• 23.8.1.1. Definition
• 23.8.1.2. Use
• 23.8.1.2.1. Personalised Office Stationery and Business Cards
• 23.8.1.2.2. Eligible Persons
• 23.8.1.2.3. Authorisation
• 23.8.1.2.4. Content
• 23.8.1.3. Other Promotional Materials
• 23.8.1.4. Appointment Titles
• 23.8.1.5. Assistance
• 23.9. Accident Make-up pay
• 23.9.1. Eligibility
• 23.9.2. Definition
• 23.9.3. References
• 23.9.4. Entitlement
• 23.9.5. Policy

Appendix A: APS Rates

Appendix B: for 16-2

Appendix C: Department/Schools: Size

Appendix D: Guidelines for appointment of Clinical Honorary Fellows

List of Tables

• Table 1: Delegation Levels
• Table 2: Selection Committees Composition - Academic Staff Level A, B and C
• Table 3: Decision process for appointments
• Table 4: Selection Committee Composition - Professional Staff
• Table 5: Approval of Appointment Recommendations
• Table 6: Appropriate form of Relationship
• Table 7: Academic Teaching and Research Staff Levels
• Table 8: Academic Research Only Staff Levels
• Table 9: Titles for Research Only Staff
• Table 10: Professional Staff Levels of Appointment
• Table 11: Bonuses
• Table 12: Delegations
• Table 13: Junior rates of pay
• Table 14: Distinguishing Between Honorary Appointments and Academic Visitors
• Table 15: Categories of Honorary Fellow
• Table 16: Delegations
• Table 17: Delegations
• Table 18: Delegations
• Table 19: Probation Periods (all staff)
• Table 20:
• Table 21: Procedures
• Table 22:
• Table 23: Eligibility and Entitlement for Parental Leave
• Table 24: Infectious Disease Leave Entitlements
• Table 25:
• Table 26: Notice Period
• Table 27: Authorisation
• Table 28: Notice of termination of employment
• Table 29: Responsibilities
• Table 30: SSP(L) TRAVEL GRANTS - OVERSEAS
• Table 31: SSP(L) TRAVEL GRANTS - WITHIN AUSTRALIA (outside Victoria) OR NEW ZEALAND
• Table 32: Performance rating definitions
• Table 33: Approval Delegations
• Table 34: Salary Scales for full time Academic Staff
• Table 35: Rates of Payment for casual Academic Staff
• Table 36: Classification - Level A
• Table 37: Classification Level B
• Table 38: Classification - Level C
• Table 39: Classification - Level D
• Table 40: Classification - Level E
• Table 41: Clinical Supervisor
• Table 42: Research Assistant Grade 1
• Table 43: ARC Fellowships
• Table 44: NH & MRC*
• Table 45: Casual Lectures
• Table 46: Casual Tutorials
• Table 47: Casual Tutorials (Faculty of Medicine)
• Table 48: Musical Accompanying with Special Education Services
• Table 49: Marking
• Table 50: Other required Academic Activity
• Table 51: Examiners' Hononaria
• Table 52: Supervising Teachers
• Table 53: Casual Research Assistants
• Table 54: Table of Contents
• Table 55: Salary Scales for Full-Time Professional Staff HEW Levels 1-9
• Table 56: Salary Scales for Full Time Professional Staff HEW 10*
• Table 57: Trainee Salary Levels
• Table 58: Apprentice Salary Levels
• Table 59: Classification Codes
• Table 60: Casual Hourly Rates
• Table 61: Examination Supervisors
• Table 62: Rate of Pay
• Table 63: Sizing Model
• Table 64: Heads Remuneration levels
• Table 65: Academic Board Officers Remuneration
• Table 66: Notice and Severance for Early Termination
• Table 67: Notice of early termination to be given to staff member
• Table 68: Notice at expiry of fixed-term contract
• Table 69: Severance pay for staff employed on a fixed-term basis to perform research, a specific task or project, or where the work is externally funded.
• Table 70: Severance applicable to other types of fixed-term employment
• Table 71: Responsibilities
• Table 72: APS Rates for Accommodation, Meals and Incidentals for Travel in Australia, 1.7.2008 - 30.6.2009 if Salary Falls within $0 - $90,000
• Table 73: APS Rates for Accommodation, Meals and Incidentals for Travel in Australia, 1.7.2008 - 30.6.2009 if Salary Falls within $90,001 - $160,100
• Table 74: Meals Break-up
• Table 75: Medical and Dental Loadings: Clinical Differentials
• Table 76: Veterinary Clinical Centre Out-of-Hours Consultancy Loading
• Table 77: Service Differential
• Table 78: Loadings Attached to Specific Positions
• Table 79: Loadings for Executive Assistants
• Table 80: Tasks associated with loadings for Executive Assistants
• Table 81: Arts
• Table 82: Economics and Commerce
• Table 83: Engineering
• Table 84: Melbourne School of Land and Environment
• Table 85: Medicine, Dentistry and Health Sciences
• Table 86: Science
• Table 87: Veterinary Science
• Table 88: Guidelines to Clinical Academic Associate Appointments for Medical Graduates
• Table 89: Guidelines to Clinical Academic Associate Appointments for Dentistry Graduates (available only pro bono)
• Table 90: Guidelines to Academic Levels for Externally Funded Professional Psychologists
• Table 91: Guidelines to Academic Levels for Clinical Appointments (Honorary Status)

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Created: September 1995 Last Modified: 18 August 2008 Authorised by: Web & Administrative Officer, Human Resources. Maintained by: Jo Barnes jo.barnes@unimelb.edu.au