The University of Melbourne governs its operations through a hierarchy of instruments. The following short video, presented by Julie Wells, Vice-Principal Policy & Projects, provides an overview of the University of Melbourne Regulatory Framework.
2016 Regulatory Framework Review - Mapping Documents
The following documents detail the transition of content from the former regulatory framework to the new Regulatory Framework, as at the date indicated on the individual document.
University Statute Map - as at 21 July 2016
University Regulations Map - as at 21 July 2016
University Policy Map - as at 3 March 2017
University of Melbourne Act 2009 (Vic)
The University of Melbourne Act 2009 (Vic) (PDF 800KB) establishes the University, its governing body (University Council) and its core functions. The Act empowers the University to enact subordinate legislation (statutes and regulations) and act by way of resolution of its governing body or by the decision of its authorised officers.
The Act, statutes and regulations are complemented by policies and processes that either provide more detailed requirements for practice than specified in the relevant legislation or cover new areas of operation not covered in the formal legislation.
For some areas of operation (e.g. occupational health and safety, human resources, equal opportunity) there may also be other government legislation which will guide the development of relevant University policies and processes.
Statutes are the primary legislative instrument of the University. University Statutes are enacted when:
- the Act expressly requires it;
- the University seeks to regulate conduct other than the conduct of an employee, client or other person who has contracted with it;
- the Act has given a power to act by legislation, and the power is not one generally available to a body corporate (that is, the University has been granted a power to act as a body politic in areas not necessarily available to it as a body corporate, so activities in these areas must be governed by University legislation);
- balancing the rights of different classes of members of the University.
University Regulations are subordinate legislative instruments under the Act, made under a ‘parent’ statute to regulate interpretation and implementation of the statute.
University Policies are a formal statement of principle that:
- regulate University operations, and
- are an instrument approved under the Policy Framework.
University policies complement the University of Melbourne Act, University Statute and University Regulations, and either provide more detailed requirements for practice or cover new areas of operation not covered in the legislation.
For some areas of operation (e.g. occupational health and safety, human resources, equal opportunity) there may also be government legislation which will guide the development of relevant University policies.
In accordance with the Policy Framework, University policies must:
- be created only where there is a clear and justifiable need, with long-term application to the University
- align with University objects in the Act, strategic and business plans
- be consistent with legal requirements and community expectations
- apply and be binding across the University
- be developed, established, amended and reviewed in consultation with key stakeholders
- assign roles and responsibilities to ensure transparency
- encourage responsible process ownership
- be able to be implemented within University resources.
University staff are required under their contracts of employment to understand their responsibilities and comply with University policies when carrying out their duties.
Students of the University are required under their terms of enrolment to understand their responsibilities and comply with University policies when carrying out their studies.
University Processes are activities and tasks undertaken by staff to achieve a consistent output. University processes may support policy, workplace agreements, relevant legislation by mapping day to day activities and tasks to be performed by staff.
In accordance with the Process Framework, University processes must:
- Support and align with University policy
- Be compliant with University legislation and Australian laws
- Be developed, established, amended and reviewed in consultation with key stakeholder
- Be documented in a consistent manner
- Be accessible to all staff
- Identify roles and responsibilities to ensure transparency.
The Process Framework also identifies the keys roles related to process governance and ownership, from the Chief Process Owner and Primary Process Champion through to Process Champions, Process Approvers, Owners, Experts and Editors.
University staff are required under their contracts of employment to understand their responsibilities and comply with University policies and processes when carrying out their duties.
Students of the University are required under their terms of enrolment to understand their responsibilities and comply with University policies and processes when carrying out their studies.
- Infrastructure Services – Gavin Walsh - email@example.com
- Legal & Risk - Tamara Jimenez - firstname.lastname@example.org
- External Relations – Catherine Lee - email@example.com
- Academic Services – Margaret Ruwoldt - firstname.lastname@example.org
- Finance and Employee Services – Heather Di Blasio - email@example.com
- Project Services – Lisa Merrett - firstname.lastname@example.org
- Business Intelligence and Reporting – Merrin Cliff - email@example.com
- Advancement – Maheshika De Alwis - firstname.lastname@example.org
- Research, Innovation and Commercialisation – Rebecca Bond - email@example.com
[Please note that the Delegations Framework is currently under review.]
The University Act, statutes and regulations, together with its policies establish the conditions under which delegations and other authorities are exercised within the University.
The Delegations Framework is the structure in place to ensure that the appropriate level of accountability is assigned throughout the Regulatory Framework to University roles and responsibilities.
Most delegations relate to finance, signing of contracts and employment. Delegations have been simplified so that individuals can spend or approve up to the same dollar value across all of their delegations.
The Delegations Framework consists of:
A spreadsheet that summarises key delegations in the areas of finance, contracts, faculty agreements, research contracts and employment is also provided below.
Key delegations summary spreadsheet (XLS 25KB) - Last updated 12 Oct 2015
Please direct any feedback about the Delegations Framework to: firstname.lastname@example.org