Statement 1 - The organisation and functions
The University of Melbourne is a body corporate and politic established by the University of Melbourne Act.
The objects of the University as provided in the Act are:
- to provide and maintain a teaching and learning environment of excellent quality offering higher education at an international standard;
- to provide vocational education and training, further education and other forms of education determined by the University to support and complement the provision of higher education by the University;
- to undertake scholarship, pure and applied research, invention, innovation, education and consultancy of international standing and to apply those matters to the advancement of knowledge and to the benefit of the well-being of the Victorian, Australian and international communities;
- to equip graduates of the University to excel in their chosen careers and to contribute to the life of the community;
To serve the Victorian, Australian and international communities and the public interest by-
- enriching cultural and community life;
- elevating public awareness of educational, scientific and artistic developments;
- promoting critical and free enquiry, informed intellectual discourse and public debate within the University and in the wider society;
- to use its expertise and resources to involve Aboriginal and Torres Strait Islander people of Australia in its teaching, learning, research and advancement of knowledge activities and thereby contribute to— (i) realising Aboriginal and Torres Strait Islander aspirations; and (ii) the safeguarding
of the ancient and rich Aboriginal and Torres Strait Islander cultural heritage;
- to provide programs and services in a way that reflects principles of equity and social justice;
- to confer degrees and grant other awards;
- to utilise or exploit its expertise and resources, whether commercially or otherwise.
Statement 2 - Categories of documents
The University creates a large number of documents and records in the course of its work. The University uses a variety of electronic document and records management systems to classify, store, access and manage a broad range of electronic and hard copy documents.
The types of documents maintained by the University include:
- Documents created by the University;
- Documents supplied to the University by an external organisation or individual;
The University of Melbourne Enterprise Classification scheme includes the following document categories:
- Academic Programs
- Alumni Relations
- Collection Management
- External Relations
- Financial Management
- Human Resources
- Information Management
- Legal Services
- Occupational Health & Safety
- Property, Assets & Equipment
- Student Administration
- Student Services
Statement 3 - Freedom of Information arrangements
How do I submit a request to access documents under the Freedom of Information Act?
Requests for access to documents held by the University under the provisions of the Freedom of Information Act 1982 (Vic) (Act) should be made in writing via email to firstname.lastname@example.org and addressed to the Freedom of Information Officer.
Att: FOI Officer
Legal and Risk
The University of Melbourne
Parkville, VIC 3010
In order to be considered a valid request under the Act, your request must satisfy the following criteria:
- The request must be in writing.
- The request must be sufficiently clear to enable the University to conduct a search for the requested documents.
- The request must be accompanied with the application fee of $28.40.
If your request is not sufficiently clear to enable us to conduct a search for the requested documents, the FOI case officer may contact you to clarify the details of your request.
The application fee is determined in accordance with the Freedom of Information (Access Charges) Regulations 2014. The current application fee is $28.40. In accordance with the regulations, this fee increases on 1 July each year.
In addition to the application fee, the University may charge fees for access to documents in accordance with the Freedom of Information (Access Charges) Regulations 2014. The access charges will vary for each request and may include, for example, charges for time spent searching for documents, charges per page for providing documents in hard copy format or charges for supervised inspection.
How do I pay the application fee?
The application fee can be paid via cheque or money order made payable to 'The University of Melbourne', online, or by credit card by telephoning the FOI case officer on (03) 9035 7929.
In accordance with section 17(2B) of the Act, the University may waive the application fee if payment of the fee would cause the applicant hardship. If you feel that this applies to you, please state your reasons in writing via email to email@example.com (you can do this as part of your application) and provide any evidence that you believe supports your claim. You will be notified whether your hardship claim has been accepted.
How long does it take to process a request?
The University will notify you of its decision relating to your request within 45 days of receipt of a valid request. When your request is deemed to be valid, a formal acknowledgment will be issued which includes the due date of the decision.
Please note that in cases where the University requests a deposit from you for access charges, the 45 day time limit ceases from the time the deposit is requested and then restarts from the time when the deposit is received. In such cases you will be notified of the revised date by which the decision is due.
What documents can be accessed under the FOI Act?
The FOI Act covers documents in the possession of the University whether created by the University or received by the University. It includes documents held in files, or records of the University, or held by an individual for the purpose of discharging his/her duties.
Examples of documents that may be accessed under the FOI Act include: emails, reports, meeting agendas and minutes, contracts/agreements, books, maps, plans, drawings, audio-visual media and photographs.
The right of access established by the FOI Act does not extend to:
- exempt documents as specified in part IV of the FOI Act
- documents containing information of a kind which is already available for purchase by the public from the University
- library material maintained for reference purposes
- documents created prior to 5 July 1978 other than documents which relate to the personal affairs of the applicant. Documents of any age are subject to FOI if they relate to the personal affairs of the applicant.
What documents may be exempt?
Certain documents are exempt from release, as specified in Part IV of the FOI Act. Examples of exempt documents include:
- documents that would unreasonably disclose information about the personal affairs of people other than the applicant
- internal working documents (ie. for the purpose of the deliberative processes involved in the functions of an agency, a Minister or Government), the disclosure of which would be contrary to the public interest
- documents subject to legal professional privilege
- documents relating to trade secrets, or to certain other matters of a business, commercial or financial nature
- documents containing material communicated to an agency in confidence, and whose disclosure would be contrary to the public interest by being reasonably likely to impair the agency's ability to obtain similar information in the future
Exemptions are considered on a case-by-case basis.
Statement 4 - Publications
The University of Melbourne publishes a wide range of material related to its governance and organisation, and to its three major functions of learning and teaching, research, and engagement.
A comprehensive list of published documents can be found at
The University maintains a central Library – the Baillieu Library – and 17 library branches located in various faculties and student centres. The library is open for public access.
Statement 5 - Policies and procedures
The University of Melbourne is established by a State Act of Parliament. A copy of the latest iteration of this Act – the 2009 Act – is available on the University Secretary web site. The Act empowers University Council to make statutes and regulations which are also available on the University Secretary web site. Below these governing instruments sit the University's policies and procedures. These are contained in the Melbourne Policy Library.
The way the University of Melbourne is governed is shown in the graphic below.
Statement 6 - Report literature
The Official University publications web site provides access to official University publications including its annual report, strategic plans and investment reports under the following major headings:
- General University publications
- Future student publications
- Research publications
- Strategic plans
- Other corporate publications
- Annual investment reports and