5.1. New. EHS MANAGEMENT PLANS

5.1.1. New. PURPOSE

To describe the process for establishing, implementing and maintaining EHS Management Plans with objectives and targets for each functional level within the University of Melbourne.

5.1.2. New. SCOPE

This procedure applies to all staff and students at all of the University of Melbourne's campuses and each of the University's wholly owned entities.

5.1.3. New. DEFINITIONS

Objective

Overall EHS goal (quantifiable where practicable), arising from the OHS Policy and/or Environment Policy that the University, Faculty (Budget Division) sets itself to achieve.

Target

A detailed performance requirement (quantified where practicable) pertaining to the organisation, that arises from the EHS objectives and that needs to be met in order for the objectives to be achieved.

Key Performance Indicator (KPI)

Quantitative or qualitative measurements that give an indication of progress against a specific EHS objective or target.

OHS Strategic Plan

A documented plan detailing a strategy or series of strategies required to be undertaken to achieve established OHS objectives and targets.

Environmental Strategic Plan

A documented plan detailing a strategy or series of strategies required to be undertaken to achieve established Environmental objectives and targets.

EHS Management Plan

A documented plan detailing an action or series of actions required to be undertaken to achieve established EHS objectives and targets. An EHS Management plan should include the following information:

• EHS Objective(s)

• EHS Target(s)/Proposed action(s)

• Key Performance Indicator

• Timeframe or date by which planned action(s) should be completed

• Responsible officer for ensuring planned action(s) are completed

Interested parties

A person or group of persons with interest in the university's operations and may include staff, students, contractors, visitors and the community.

5.1.4. New. PROCEDURE

5.1.4.1. New. University-wide Strategic Plans - Development

The General Manager, EHS shall prepare draft University-wide OHS and Environmental strategic plans. The General Manager, EHS shall ensure that the OHS and Environmental strategic plans take into consideration:

• University's OHS and Environment legal requirements

• Other Environmental requirements resulting from university declarations or formal commitments

• OHS hazards, risks and significant environmental aspects

• Operational and business requirements

• Consultation with staff and students and the views of interested parties

The General Manager, EHS shall, where practicable, ensure that objectives and targets contained in OHS and Environmental strategic plans are:

• Consistent with the University's OHS and Environmental policies;

• Measurable and consistent with improving OHS and Environmental performance;

• Consistent with a goal of continual improvement

5.1.4.2. New. University-wide Strategic Plans - Consultation and Endorsement

The General Manager EHS shall publish on the EHS Website, draft versions of new or altered OHS and/or Environmental strategic plans for the purpose of:

• Consultation with staff for the OHS strategic plan; and

• Seeking the views of interested parties for the Environmental strategic plan.

The General Manager, EHS shall advise OHSC members, EHS management representatives and HSRs of the publication of the draft OHS strategic plan on the EHS Website.

The General Manager EHS shall take into account feedback provided by:

• Those consulted for OHS strategic plans; and

• Interested parties for Environmental Strategic Plans

and shall submit the final draft OHS and/or Environmental strategic plan to RMC for endorsement by the University.

The General Manager, EHS shall publish new or altered OHS and Environmental Strategic plans endorsed by the RMC on the EHS website.

5.1.4.3. New. University-wide Strategic Plans - Monitoring

The General Manager, EHS shall monitor the progress of university-wide objectives and targets and endorsed OHS and Environmental strategic plans.

The General Manager, EHS shall report on progress to OHS and Environmental strategic plans annually according to the following table:

 Table 10: OHS & Environmental Strategic Plans Reporting Frequency

OHS strategic plans including Objectives and Targets  OHSC Annually  RMC Annually  PBC Annually  Environmental strategic plans including Objectives and Targets  EAC Annually  RMC Annually  PBC Annually

5.1.4.4. New. Faculty (Budget Division) EHS Management Plans - Development

The Dean (Vice Principal) shall ensure that draft Faculty (Budget Division) EHS Management Plans are developed and take into consideration:

• The University's OHS and Environment legal requirements

• Other Environmental requirements resulting from University declarations or formal commitments

• OHS hazards, risks and significant environmental aspects

• Operational and business requirements

• Consultation with Faculty (Budget Division) EHS committee and the views of interested parties

The Dean (VP) shall ensure that, where practicable, objectives and targets are:

• Consistent with the University's OHS & Environmental Policies;

• Measurable and consistent with improving OHS & Environmental performance;

• Consistent with a goal of continual improvement; and

• Consistent with the University-wide OHS and Environmental Strategic plans.

Faculty/Budget Division EHS Management Plan Template.

5.1.4.5. .New Faculty (Budget Division) EHS Management plans - Consultation and Endorsement

The Dean (Vice Principal) shall ensure that the Faculty (Budget Division) EHS Management Plan is submitted to the Faculty EHS Committee for consultation.

The Dean (Vice Principal) shall ensure that feedback provided by the Faculty (Budget Division) EHS committee is taken into consideration prior to endorsing the Faculty (Budget Division) EHS Management Plan.

5.1.4.6. .New Faculty (Budget Division) EHS Management Plan - monitoring

The Dean (Vice Principal) shall ensure that the progress towards Faculty (Budget Division) EHS objectives and targets established EHS Management plans are monitored and reported to the Faculty (Budget Division) EHS Committee and the General Manager, EHS at least annually.

5.1.5. New. RESPONSIBILITIES

General Manager, EHS

Dean

Vice Principal

5.1.6. New. REFERENCES

Safety MAP Initial Level User Guide, 4th Edition

AS/NZS 4801:2001 Occupational health and safety management systems - specification with guidance for use.

ISO 14001: 2004 Environmental management systems - specification with guidance for use

5.1.7. New. DOCUMENT CONTROL

 Table 11: Document Control: 5.1.New. EHS Management Plans

Date: 24 April 2007  Authorised by: OHSC on 23 April 2007; RMC on 24 April 2007  Version: 1.0 Next Review: 24 April 2010  © The University of Melbourne - Uncontrolled when printed

Created: January 2000
Last Modified: 24 September 2008
Authorised by: General Manager, Environment Health and Safety Unit.