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ENVIRONMENT HEALTH AND SAFETY MANUAL - NEW 13. MONITORING & MEASUREMENT [Evaluation] |
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[? Search] [Top] [Contents]
[Prev: 12. EMERGENCY PREPAREDNESS & RESPONSE [Implementation]]
[Next: 14. INCIDENT INVESTIGATION, CORRECTIVE & PREVENTATIVE ACTION [Evaluation]]
- 13.1. New. EHS WORKPLACE INSPECTION
- 13.1.1. New. PURPOSE
- 13.1.2. New. SCOPE
- 13.1.3. New. DEFINITIONS
- 13.1.4. New. PROCEDURE
- 13.1.5. New. RESPONSIBILTIES
- 13.1.6. New. REFERENCES
- 13.1.7. New. DOCUMENT CONTROL
- 13.2. New. OHS (WORKPLACE) ENVIRONMENT MONITORING
- 13.3. Not in Use
- 13.4. New. OCCUPATIONAL HEALTH AND HEALTH MONITORING
- 13.4.1. New. Purpose
- 13.4.2. New. Application
- 13.4.3. New. Legislation
- 13.4.4. New. References
- 13.4.5. New. Responsibilities
- 13.4.6. New. Procedure and Guidelines
- 13.4.7. New. Document Control
To determine the University of Melbourne's requirements for conducting workplace inspections to ensure all work areas are kept free from hazards or potential hazards that may lead to, incident, illness, near miss and/or property damage or adverse environmental impact.
This procedure applies to all staff and students at all of the University of Melbourne's campuses and each of the University's controlled entities.
[As defined by the Australian Standard AS/NZS 4801]
A source or a situation with a potential for harm in terms of human injury or ill-health, damage to property, damage to the environment, or a combination of these.
[As defined by the Australian Standard AS/NZS 4801]
(In relation to any potential injury or harm.) The likelihood and consequence of that injury or harm occurring.
Workplace Inspection Team
A planned, regular self appraisal of the workplace to identify hazards and/or review established risk controls to ensure a safe and healthy working environment including:
physical environment;
workplace systems; and
safety behaviours.
The Head of Department/School shall establish Workplace Inspection Teams. The following guidelines for Workplace Inspection Team membership have been provided to assist in establishing an effective team:
Management Representative/Manager/Supervisor
HSR/Employee
Unless the Head of Department/School determines a variation in frequency via a risk assessment, workplace inspections should not exceed:
6 months - offices;
2 months - laboratories; and
2 months - workshops.
The Supervisor or Manager shall coordinate the timing of workplace inspections taking into account:
level of risk and controls within an area; and
nature of the area.
The EHS Risk Management procedure provides further guidance and tools for completing risk assessments, including the Two Variable Risk Matrix and the Three Variable Risk Calculator.
The General Manager EHS shall develop and publish a suite of workplace inspection checklists consistent with the University of Melbourne risk assessment methodology.
Suggested workplace inspection checklists include:
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A Head of Department/School may authorise alternative workplace inspection checklists to ensure that they adequately address their workplace hazards/risks.
The Team shall conduct and document workplace inspections at regular scheduled times using a workplace inspection checklist.
The Team should have a copy of the previous workplace inspection checklist to ensure that previously identified items have been closed out or are not re-emerging as potential hazards.
Where the Team identifies a potential hazard or risk then a record of the hazard or risk shall be made on the workplace inspection checklist.
The Team shall determine recommended corrective actions for the potential hazards or risks based upon the guidelines in the following table.
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The local Manager or Supervisor is responsible for the implementation of the corrective action or the escalation of the corrective action.
Where a corrective action is escalated the Supervisor or Manager must:
determine that a suitable person responsible for the corrective action is identified; and
contact the person to advise them of the recommended corrective action.
Where the person responsible for the corrective action is not the Supervisor or Manager, the suitable person shall determine the nature and the timeframe of the corrective action.
The Head of Department/School shall ensure Workplace Inspection Checklists are retained and corrective actions are closed out. This will include:
ensuring that corrective actions are followed through and closed out; and
maintaining an auditable system that demonstrates corrective actions have been closed out.
This may be achieved through:
EHS Committee meeting minutes; or
recorded on the workplace inspection checklist.
Head of Department/School
Supervisor
Manager
None.
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Refer to:
To secure the health, safety and welfare of persons at work by early detection of any adverse changes due to occupational exposure to any substance.
The procedure refers to Pre employment assessments, and Health monitoring.
Occupational Health and Safety Regulations 2007
Occupational Health and Safety Act 2004
The University of Melbourne Occupational Health and Safety Policy
Human Resources Policies and Procedures Manual
Health Hazard Assessment Questionnaire
Australian Standards 1470: Health and Safety at Work - Principles and Practices
The Occupational Health Service is responsible for conducting employment medical assessments, occupational health monitoring, e.g. hearing and lung functions tests, assessment of work related medical conditions and investigation of all matters relating to occupational health in the University. The manager of Occupational Health wil determine the required health surveillance for employees, and will advise the supervisor on any necessary workplace restrictions or modifications
Provide advice and guidance to departments on potential risks, which may be associated with work processes, and undertake on request site surveys to determine control measures to reduce hazards and risks in the workplace.
Ensure compliance with the University of Melbourne policy on Occupational Health and Safety and the Occupational Health and Safety Act requirements.
Provide in writing to prospective employees the nature of the position they will be undertaking and any possible exposure to workplace hazards that may occur. The supervisor should also request the employee to disclose any pre-existing condition or illness that may be affected by their work. If this is done the prospective employee should be informed in writing that failure to disclose such information will remove from the employee any entitlement to compensation for recurrence or aggravation of the undisclosed pre-existing condition.
The University will also advise employees of vaccination requirements when they commence employment, or where duties change. Employees will recieve notification of vaccination requirements through the position description.
Should notify their supervisor and the Environment Health and Safety Unit immediately if they suspect a work related illness or disease, or if they are aware of a pre existing problem which may be exacerbated by their work.
Employees should also declare any pre-existing conditions, diseases or illnesses that may be affected by their duties, prior to the commencement of work.
Section 82 (7) of the Accident Compensation Act 1985 enables employers to request information from employees, before they commence employment, regarding any pre existing injuries or diseases. Knowledge of pre existing injury should be provided to the employer in writing.
The Occupational Health Service monitors the ongoing health of staff in three main areas. These are hearing, lung function and biological monitoring as determined by the manager of the Occupational Health Service, and relevant legislation.
Hearing
All staff exposed to high noise levels as part of their work require a hearing test at least every two years. Refer to the Occupational Health and Safety Regulations 2007.
Allergy
Staff exposed to any hazardous substance, object or animal who may be developing a possible work related allergy or have a history of any sort of allergy should consult with the manager of the Occupational Health Service or their own treating doctor, as soon as possible for appropriate health surveillance.
Lung Function
All staff exposed to the following hazards as part of their work require a lung function test on commencement of employment:
welding
operations providing dust and lung irritants
carcinogenic chemicals
toxic substances
herbicides and pesticides
epoxy resins
substances of unknown toxicity
use or care of experimental animals.
Diving
Staff who are required to undertake diving with scuba equipment as part of their work require a diving medical. Please contact the University Health Service for an appointment. No staff may dive with scuba equipment for the University until medical authority has been obtained and documented.
Lasers
Staff working with 3 class or 4 lasers are required to attend the College of Optometry for a specific examination. This is arranged and paid for by the employing department.
Radioactive Iodine
All employees who are exposed to radioactive iodine as part of their work will receive regular monitoring by the University Radiation Safety Adviser.
Vaccination
Employees will receive notification of vaccination recommendations through the position description.
Staff who have biomedical, laboratory, first aid, catering, childcare, plumbing or other duties where there is a risk of contact with human or animal matter, or disease, should be offered immunisation.
Staff requiring immunisation should arrange an appointment with Student Health, or their medical practitioner prior to commencement of duties.
Some vaccine preventable diseases are:
* Hepatitis A & B
* Tuberculosis
* Q Fever
* Leptospirosis
* Tetanus
* Measles / Mumps / Rubella
Health Problems
The manager of the Occupational Health Service is available for consultation about any health problem which may be work related. A relationship between employment and illness may only become apparent when information from many individuals and work places is collated. The manager would like to receive information about the occurrence of illnesses such as infectious diseases, malignancies and immune deficiency states and such information will be treated with the strictest confidence.
Infectious Diseases
Certain infectious diseases are notifiable to the Health Department by the treating doctor and the laboratory which confirms the diagnosis. It is important that the Occupational Health Staff are also aware of the occurrence of infections such as tuberculosis, which might spread to other staff members.
Where a staff member suspects that they have contracted an infectious disease such as HIV or Hepatitis, they should immediately contact the University Health Service, or their treating practitioner. Confidential counselling should be arranged through the treating practioner, as well as the conduct of the assocated medial tests. A the time of testing the practioner should arrange for a follow up visit to explain the results of the test.
If a student suspects or has been exposed to HIV infected material, the student/staff report the incident via the incident reporting procedure.
Other Conditions
Other conditions such as overuse injuries may result from inappropriate work practices or the use of equipment which is not a good fit with the individual concerned. Advice on work stations can be obtained from the Environment Health and Safety Unit.
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[? Search] [Top] [Contents]
[Prev: 12. EMERGENCY PREPAREDNESS & RESPONSE [Implementation]]
[Next: 14. INCIDENT INVESTIGATION, CORRECTIVE & PREVENTATIVE ACTION [Evaluation]]
Created: January 2000
Last Modified: 24 September 2008
Authorised by: General Manager, Environment Health and Safety Unit.
Maintained by: EHSM Maintainer ehsm-webmaster@unimelb.edu.au
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