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![[Undergraduate Handbook]](http://www.unimelb.edu.au/img/sitebar/fill.gif){kind=small} |
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ENVIRONMENT HEALTH AND SAFETY MANUAL - NEW 12. EMERGENCY PREPAREDNESS & RESPONSE [Implementation] |
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[? Search] [Top] [Contents]
[Prev: 11. MANAGING OPERATIONAL RISK [Implementation]]
[Next: 13. MONITORING & MEASUREMENT [Evaluation]]
- 12.1. New. EMERGENCY PREPAREDNESS & RESPONSE
- 12.1.1. New. PURPOSE
- 12.1.2. New. SCOPE
- 12.1.3. New. DEFINITIONS
- 12.1.4. New. PROCEDURES
- 12.1.5. New. RESPONSIBILITIES
- 12.1.6. New. REFERENCES
- 12.1.7. New. DOCUMENT CONTROL
- 12.2. New. ESSENTIAL SERVICES INSPECTION AND MAINTENANCE
- 12.3. New. FIRST AID
- 12.3.1. New. PURPOSE
- 12.3.2. New. SCOPE
- 12.3.3. New, DEFINITIONS
- 12.3.4. New. PROCEDURE
- 12.3.5. New. RESPONSIBILITIES
- 12.3.6. New. REFERENCES
- 12.3.7. New. DOCUMENT CONTROL
To describe the University of Melbourne's methodology for:
The identification and assessment of potential emergencies
The documentation and communication of emergency procedures.
This procedure applies to all staff and students at all of The University of Melbourne's campuses and each of the University's controlled entities.
The structured organisation within each occupied building that will initiate an appropriate response to an emergency situation.
A University of Melbourne committee established for the purpose of developing and monitoring the implementation of University (Campus) Emergency Management Plans.
A group of senior level managers who respond during an emergency incident of significant scale.
Responsible for coordinating the evacuation of a building and the ECO in their occupied building.
Alternate BEC, assuming this role should the BEC not be present at the time of an emergency incident.
Responsible for an area or floor of their occupied building in which they evacuate all people present.
A building The University of Melbourne owns or leases from another party in which the University is the primary (major) occupant.
A building The University of Melbourne is a secondary (minor) occupant of the total building, for example University occupied areas within hospitals.
The University shall establish and maintain an Emergency Control Organisation based upon the requirements of AS 3745.
The University shall establish an Emergency Planning Group (EPG).
The EPG will consist of the following members:
Vice Chancellor (Chair)
Senior Vice Principal
Vice Principal & Chief Financial Officer
Vice Principal (Property & Campus Services)
General Manager Campus Operations
Emergency Management Coordinator
The EPG shall be responsible for overseeing the development and implementation of each of the University's (Campus) Emergency Management Plans.
The Vice-Chancellor shall be responsible for authorising each of the University's (Campus) Emergency Management Plans.
The General Manager EHS and the General Manager Campus Operations shall ensure that a high level assessment of potential emergencies at the University is conducted and reviewed annually. This assessment shall include consideration of the following:
Rubbish fire, bush fire, electrical fire, oil / fat fire, gas fire.
Heart attack, burns, cuts/lacerations, asthma, poisons.
Flood, chemical spill, power failure, structural instability.
Health & Safety Serious Incident & Dangerous Occurrence.
Gas leak, civil disturbance, vehicle accident, severe storm damage.
Chemical, biological or radiological threat, suspicious package.
Building invasion, armed intrusion, assault, act of terrorism.
The Emergency Management Coordinator shall develop emergency preparedness & response procedures for each potential emergency assessed to be significant.
The Emergency Management Coordinator shall review emergency preparedness & response procedures for each potential emergency assessed to be significant:
following a change in the assessment level;
following a emergency management response exercise;
or at least, annually
The Emergency Management Coordinator shall provide a draft version of new or altered Emergency Management Plans to EPG for formal review.
The Emergency Management Coordinator shall take into account feedback provided by the members of the EPG.
Following the formal review and feedback process, the Emergency Management Coordinator shall re-submit reviewed Emergency Management Plan to the EPG for authorisation by the Vice Chancellor.
The Emergency Management Coordinator shall advise the EPG on:
Establishing and implementing emergency plans and emergency response procedures
Review of the effectiveness of Evacuation Training Exercises
The personnel required to implement emergency response procedures
The Emergency Management Coordinator shall establish and implement Building Emergency Procedures for each of The University of Melbourne's occupied buildings. The Emergency Management Coordinator shall take into consideration all likely occupants of building, including:
Tenants (where the university is the landlord)
Contractors to the university
Visitors to the university
Staff and students shall familiarise themselves with Emergency Evacuation Plans in each building that they occupy.
Staff, students and visitors shall comply with The University of Melbourne's Building Emergency Procedures these include instructions or directions given by BEC's or Emergency Wardens.
The General Manager EHS shall facilitate the establishment and maintenance of the Building Emergency Control Organisation in each University-occupied building. The ECO shall consist of:
Building Emergency Controllers
Emergency Wardens
Building Emergency Procedures
Communication Procedures
Emergency Evacuation Plans
Evacuation Exercises
The Head of Department / School with primary (major) occupancy of a University-occupied building, shall ensure that a Building Emergency Controller and Deputy Building Emergency Controller is appointed for that building.
The Head of Department / School with secondary (minor) occupancy of a University-occupied building shall ensure that Emergency Wardens are appointed for their occupied areas within that building.
The Head of Department / School with secondary (minor) occupancy of a building in which the University is a minor occupant shall ensure that departmental / school staff and students cooperate and participate in the established ECO for that building.
The General Manager EHS shall facilitate the establishment and maintenance of an ECO within a secondary (minor) occupancy building in which the University is a minor occupant, should that building not have an ECO established or the assessment of such an ECO is deemed inadequate.
The Emergency Management Coordinator shall, in consultation with the BEC develop and maintain:
Building Emergency Procedures
Communication Procedures
Emergency Evacuation Plans
The BEC for each building shall ensure that the building occupants participate in a minimum of one Evacuation Training Exercise (Drill) per year.
General Manager EHS shall ensure that building evacuation training exercises are monitored and recorded centrally.
ECO personnel shall participate in Emergency Training Exercises order to evaluate emergency procedures.
The BEC on becoming aware of an emergency (or activation of a training exercise) shall:
Ascertain the nature of the emergency and determine the appropriate action.
Ensure emergency wardens have been notified of the emergency, usually via the building's emergency alarm system.
Coordinate evacuation and control entry to the affected areas.
Ensure the progress of the evacuation and any action taken is recorded in an incident log.
Brief the emergency services personnel upon arrival on type, scope and location of the emergency and the status of the evacuation and, thereafter, act on the incident controller's instructions.
Complete an evacuation report, documenting details for the purpose of identifying and correcting any deficiencies in procedure or its implementation.
The BEC shall conduct a debriefing session after each emergency evacuation or exercise to identify improvement to the building evacuation procedures.
The BEC shall record the findings of the debrief on an Evacuation Report and provide a copy of the Evacuation Report to the Emergency Management Coordinator.
The Emergency Management Coordinator shall evaluate all findings of the Evacuation Report and correct any deficiencies in procedure or its implementation.
The Vice Principal (Property & Campus Services) shall arrange the periodic testing of the University (Campus) Emergency Plans and associated procedures to ensure their effectiveness.
The Vice Principal (Property & Campus Services) shall ensure that a debriefing session is conducted after each exercise (or activation of the ERG) to identify areas for improvements to the plan or procedures.
The Emergency Management Coordinator shall review the Emergency Management Plan following the debriefing.
Vice-Principal, Property & Campus Services
General Manager, Environment, Health & Safety
General Manager, Campus Operations
General Manager, Asset Services
Head of Department/School
Emergency Management Coordinator
Managers/Supervisors
Building Emergency Controllers
Emergency Wardens
Staff
Students
Visitors
AS 3745 - 2002 Emergency Control Organisation and Procedures for Buildings, Structures and Workplaces.
The University of Melbourne Emergency Management Plan.
The University of Melbourne Building Emergency Procedures
The University of Melbourne Emergency Action Guide
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http://www.unimelb.edu.au/ehsm/6.html#6.7.
http://www.unimelb.edu.au/ehsm/6.html#6.8.
To describe the requirements for the identification, assessment and implementation of first aid requirements including:
First aid training and the upkeep of appropriate first aid knowledge and skills
First aid kits and facilities
This procedure applies to all staff and students at all of the University of Melbourne's campuses and each of the University's controlled entities.
The provision of emergency treatment and life support for people suffering injury or illness. It aims to:
preserve life; and
promote recovery; and
prevent the injury or illness becoming worse.
A suitably qualified person nominated by the University to administer first aid in the workplace. All first aiders must hold a current certificate of competency in first aid or be a recognised health professional (example: medical practitioner, nurse).
Includes First Aid Kit and contents, First Aid rooms and associated First Aid equipment.
A basic (usually one day) first aid course that includes:
Cardiopulmonary Resuscitation
Basic Emergency Life Support
An intermediate (usually two day) first aid course generally includes:
Cardiopulmonary Resuscitation
Basic Emergency Life Support
Open Wounds and Soft Tissue Injuries
Bites, Stings & Poisoning
Fractures & Dislocations
Burns & Scalds
Shock
The General Manager, Environment Health and Safety shall develop and publish on the EHS website a First Aid Assessment Form which incorporates the following requirements:
Size of workplace
Number and distribution of staff and/or students
Nature of hazards
Severity of risk
Location of the workplace
Known occurrences of injuries or illnesses
The General Manager, Environment Health and Safety shall develop and publish on the EHS website a series of generic (sample) first aid assessments for various University of Melbourne workplaces including
The Head of Department/School shall ensure the provision of appropriate first aid facilities, number of first aiders with sufficient level of competency required for:
Area(s) in buildings occupied by the Department/School
Each laboratory or workshop
Field work activities
The Head of Department/School shall determine the appropriate first aid facilities, the level of competency for first aiders and the number of first aiders required by:
Applying the recommendations from generic (sample) first aid assessments
Completing a specific first aid assessment using the First Aid Assessment Form and applying the recommendations from the specific first aid assessment
The Head of Department/School shall ensure that first aid requirements as specified in Material Safety Data Sheets are available with the capacity and facilities to deal with specific hazards not identified in generic first aid assessments. These may include, but are not limited to:
Hydrofluoric Acid
Sodium Cyanide
scheduled poisons
highly toxic chemicals
corrosive chemicals
The Head of Department/School shall ensure that first aiders receive training to the competency level determined by the first aid assessment.
The Director, Equity and Staff Development, in consultation with General Manager, Environment Health and Safety, shall facilitate the provision of first aid training courses for University Staff.
The Director, Equity and Staff Development shall publish instructions detailing the application process for access to first aid training programs in the Development Opportunities for University Staff handbook/website.
The Head of Department/School shall ensure first aid training records for all first aiders within the Department/School are recorded, including:
Date of training
Course name (Level of competency)
Date of expiry
The Manager, Traffic and Security, shall ensure Security Guards engaged at the University are trained to First Aid Level 2 to and ensure that Security Guards are available at the Parkville Campus to provide first aid upon request.
The Head of Department/School shall also ensure that the first aid kits are regularly maintained and replenished.
Notes:
1. First aid supplies are available from the University stationery supplier.
2. No scheduled drugs or re-usable sharps are included in first aid kits.
The Head of Department/School should consider the following desirable qualities when selecting first aiders:
a genuine concern for people;
an ability to respect confidences;
a commitment to occupational health and safety principles;
an ability to recognise the limitations of first aid; and
a willingness to receive appropriate vaccinations, i.e. Hepatitis A and B (immunisations can be arranged through Student Health at cost to the Department)
First aiders should consider their own safety and the safety of others prior to providing first aid treatment. The first aider should only proceed with first aid treatment when it is safe to do so.
After completing first aid treatment, the first aider should advise the injured person to complete an Incident Report Form, or fill out an Incident Report Form on behalf of the injured person.
General Manager, Environment Health and Safety
Head of Department/School
Director, Equity and Staff Development
Manager, Traffic and Security
First Aiders
Code of Practice for First Aid in the Workplace 1995
OHS Act 2004, Vic.
SafetyMAP - Version 4
AS/NZS 4801:2001 Occupational health and safety management systems - Specification with guidance
Development Opportunities for University Staff
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[? Search] [Top] [Contents]
[Prev: 11. MANAGING OPERATIONAL RISK [Implementation]]
[Next: 13. MONITORING & MEASUREMENT [Evaluation]]
Created: January 2000
Last Modified: 9 July 2008
Authorised by: General Manager, Environment Health and Safety Unit.
Maintained by: EHSM Maintainer ehsm-webmaster@unimelb.edu.au
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