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ENVIRONMENT HEALTH AND SAFETY MANUAL - NEW

12. EMERGENCY PREPAREDNESS & RESPONSE [Implementation]

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Contents:
12.1. New. EMERGENCY PREPAREDNESS & RESPONSE
12.1.1. New. PURPOSE
12.1.2. New. SCOPE
12.1.3. New. DEFINITIONS
12.1.4. New. PROCEDURES
12.1.5. New. RESPONSIBILITIES
12.1.6. New. REFERENCES
12.1.7. New. DOCUMENT CONTROL
12.2. New. ESSENTIAL SERVICES INSPECTION AND MAINTENANCE
12.3. New. FIRST AID
12.3.1. New. PURPOSE
12.3.2. New. SCOPE
12.3.3. New, DEFINITIONS
12.3.4. New. PROCEDURE
12.3.5. New. RESPONSIBILITIES
12.3.6. New. REFERENCES
12.3.7. New. DOCUMENT CONTROL

12.1. New. EMERGENCY PREPAREDNESS & RESPONSE

12.1.1. New. PURPOSE

To describe the University of Melbourne's methodology for:

12.1.2. New. SCOPE

This procedure applies to all staff and students at all of The University of Melbourne's campuses and each of the University's controlled entities.

12.1.3. New. DEFINITIONS

Emergency Control Organisation (ECO)

The structured organisation within each occupied building that will initiate an appropriate response to an emergency situation.

Emergency Planning Group (EPG)

A University of Melbourne committee established for the purpose of developing and monitoring the implementation of University (Campus) Emergency Management Plans.

Emergency Response Group (ERG)

A group of senior level managers who respond during an emergency incident of significant scale.

Building Emergency Controller / Chief Warden (BEC)

Responsible for coordinating the evacuation of a building and the ECO in their occupied building.

Deputy BEC

Alternate BEC, assuming this role should the BEC not be present at the time of an emergency incident.

Emergency Warden

Responsible for an area or floor of their occupied building in which they evacuate all people present.

University Occupied Building

A building The University of Melbourne owns or leases from another party in which the University is the primary (major) occupant.

University Minor Occupant

A building The University of Melbourne is a secondary (minor) occupant of the total building, for example University occupied areas within hospitals.

12.1.4. New. PROCEDURES

12.1.4.1. New. University-Wide Emergency Management

The University shall establish and maintain an Emergency Control Organisation based upon the requirements of AS 3745.

12.1.4.2. New. Emergency Planning Group

The University shall establish an Emergency Planning Group (EPG).

The EPG will consist of the following members:

The EPG shall be responsible for overseeing the development and implementation of each of the University's (Campus) Emergency Management Plans.

The Vice-Chancellor shall be responsible for authorising each of the University's (Campus) Emergency Management Plans.

12.1.4.3. New. Assessment of Potential Emergencies

The General Manager EHS and the General Manager Campus Operations shall ensure that a high level assessment of potential emergencies at the University is conducted and reviewed annually. This assessment shall include consideration of the following:

Fire
  • Rubbish fire, bush fire, electrical fire, oil / fat fire, gas fire.

Medical Emergency
  • Heart attack, burns, cuts/lacerations, asthma, poisons.

Internal Emergency
  • Flood, chemical spill, power failure, structural instability.

  • Health & Safety Serious Incident & Dangerous Occurrence.

External Emergency
  • Gas leak, civil disturbance, vehicle accident, severe storm damage.

Bomb or Substance Threat
  • Chemical, biological or radiological threat, suspicious package.

Armed or Aggressive Intruder
  • Building invasion, armed intrusion, assault, act of terrorism.

12.1.4.4. New. Emergency Management Plans & Response Procedures

The Emergency Management Coordinator shall develop emergency preparedness & response procedures for each potential emergency assessed to be significant.

The Emergency Management Coordinator shall review emergency preparedness & response procedures for each potential emergency assessed to be significant:

The Emergency Management Coordinator shall provide a draft version of new or altered Emergency Management Plans to EPG for formal review.

The Emergency Management Coordinator shall take into account feedback provided by the members of the EPG.

Following the formal review and feedback process, the Emergency Management Coordinator shall re-submit reviewed Emergency Management Plan to the EPG for authorisation by the Vice Chancellor.

The Emergency Management Coordinator shall advise the EPG on:

The Emergency Management Coordinator shall establish and implement Building Emergency Procedures for each of The University of Melbourne's occupied buildings. The Emergency Management Coordinator shall take into consideration all likely occupants of building, including:

Staff and students shall familiarise themselves with Emergency Evacuation Plans in each building that they occupy.

Staff, students and visitors shall comply with The University of Melbourne's Building Emergency Procedures these include instructions or directions given by BEC's or Emergency Wardens.

12.1.4.5. New. Visitors to the university

The General Manager EHS shall facilitate the establishment and maintenance of the Building Emergency Control Organisation in each University-occupied building. The ECO shall consist of:

The Head of Department / School with primary (major) occupancy of a University-occupied building, shall ensure that a Building Emergency Controller and Deputy Building Emergency Controller is appointed for that building.

The Head of Department / School with secondary (minor) occupancy of a University-occupied building shall ensure that Emergency Wardens are appointed for their occupied areas within that building.

The Head of Department / School with secondary (minor) occupancy of a building in which the University is a minor occupant shall ensure that departmental / school staff and students cooperate and participate in the established ECO for that building.

The General Manager EHS shall facilitate the establishment and maintenance of an ECO within a secondary (minor) occupancy building in which the University is a minor occupant, should that building not have an ECO established or the assessment of such an ECO is deemed inadequate.

The Emergency Management Coordinator shall, in consultation with the BEC develop and maintain:

12.1.4.6. New. Testing Building Emergency Plans and Procedures

The BEC for each building shall ensure that the building occupants participate in a minimum of one Evacuation Training Exercise (Drill) per year.

General Manager EHS shall ensure that building evacuation training exercises are monitored and recorded centrally.

ECO personnel shall participate in Emergency Training Exercises order to evaluate emergency procedures.

The BEC on becoming aware of an emergency (or activation of a training exercise) shall:

The BEC shall conduct a debriefing session after each emergency evacuation or exercise to identify improvement to the building evacuation procedures.

The BEC shall record the findings of the debrief on an Evacuation Report and provide a copy of the Evacuation Report to the Emergency Management Coordinator.

The Emergency Management Coordinator shall evaluate all findings of the Evacuation Report and correct any deficiencies in procedure or its implementation.

12.1.4.7. New. Testing University (Campus) Emergency Plans and Procedures

The Vice Principal (Property & Campus Services) shall arrange the periodic testing of the University (Campus) Emergency Plans and associated procedures to ensure their effectiveness.

The Vice Principal (Property & Campus Services) shall ensure that a debriefing session is conducted after each exercise (or activation of the ERG) to identify areas for improvements to the plan or procedures.

The Emergency Management Coordinator shall review the Emergency Management Plan following the debriefing.

12.1.5. New. RESPONSIBILITIES

12.1.6. New. REFERENCES

AS 3745 - 2002 Emergency Control Organisation and Procedures for Buildings, Structures and Workplaces.

The University of Melbourne Emergency Management Plan.

The University of Melbourne Building Emergency Procedures

The University of Melbourne Emergency Action Guide

12.1.7. New. DOCUMENT CONTROL

 Table 24: Document Control: 12.1.New. Emergency Preparedness & Response

Date: 6 March 2007 

Authorised by: OHSC 23 January 2007, RMC 6 March 2007 

Version: 1.0.  

Next review 6 March 2010. 

© The University of Melbourne - Uncontrolled when printed  

12.2. New. ESSENTIAL SERVICES INSPECTION AND MAINTENANCE

http://www.unimelb.edu.au/ehsm/6.html#6.7.

http://www.unimelb.edu.au/ehsm/6.html#6.8.

12.3. New. FIRST AID

12.3.1. New. PURPOSE

To describe the requirements for the identification, assessment and implementation of first aid requirements including:

12.3.2. New. SCOPE

This procedure applies to all staff and students at all of the University of Melbourne's campuses and each of the University's controlled entities.

12.3.3. New, DEFINITIONS

First Aid

The provision of emergency treatment and life support for people suffering injury or illness. It aims to:

  • preserve life; and

  • promote recovery; and

  • prevent the injury or illness becoming worse.

First Aider

A suitably qualified person nominated by the University to administer first aid in the workplace. All first aiders must hold a current certificate of competency in first aid or be a recognised health professional (example: medical practitioner, nurse).

First Aid Facilities

Includes First Aid Kit and contents, First Aid rooms and associated First Aid equipment.

First Aid Level 1

A basic (usually one day) first aid course that includes:

  • Cardiopulmonary Resuscitation

  • Basic Emergency Life Support

First Aid Level 2

An intermediate (usually two day) first aid course generally includes:

  • Cardiopulmonary Resuscitation

  • Basic Emergency Life Support

  • Open Wounds and Soft Tissue Injuries

  • Bites, Stings & Poisoning

  • Fractures & Dislocations

  • Burns & Scalds

  • Shock

12.3.4. New. PROCEDURE

12.3.4.1. New. First Aid Assessments

The General Manager, Environment Health and Safety shall develop and publish on the EHS website a First Aid Assessment Form which incorporates the following requirements:

The General Manager, Environment Health and Safety shall develop and publish on the EHS website a series of generic (sample) first aid assessments for various University of Melbourne workplaces including

The Head of Department/School shall ensure the provision of appropriate first aid facilities, number of first aiders with sufficient level of competency required for:

The Head of Department/School shall determine the appropriate first aid facilities, the level of competency for first aiders and the number of first aiders required by:

12.3.4.2. New. Specific Hazards

The Head of Department/School shall ensure that first aid requirements as specified in Material Safety Data Sheets are available with the capacity and facilities to deal with specific hazards not identified in generic first aid assessments. These may include, but are not limited to:

12.3.4.3. New. First Aiders and Training

The Head of Department/School shall ensure that first aiders receive training to the competency level determined by the first aid assessment.

The Director, Equity and Staff Development, in consultation with General Manager, Environment Health and Safety, shall facilitate the provision of first aid training courses for University Staff.

The Director, Equity and Staff Development shall publish instructions detailing the application process for access to first aid training programs in the Development Opportunities for University Staff handbook/website.

The Head of Department/School shall ensure first aid training records for all first aiders within the Department/School are recorded, including:

The Manager, Traffic and Security, shall ensure Security Guards engaged at the University are trained to First Aid Level 2 to and ensure that Security Guards are available at the Parkville Campus to provide first aid upon request.

12.3.4.4. New. Maintaining First Aid Kits

The Head of Department/School shall also ensure that the first aid kits are regularly maintained and replenished.

Notes:

1. First aid supplies are available from the University stationery supplier.

2. No scheduled drugs or re-usable sharps are included in first aid kits.

12.3.4.5. New. Selection of First Aiders

The Head of Department/School should consider the following desirable qualities when selecting first aiders:

12.3.4.6. New. Provision of First Aid Treatment

First aiders should consider their own safety and the safety of others prior to providing first aid treatment. The first aider should only proceed with first aid treatment when it is safe to do so.

After completing first aid treatment, the first aider should advise the injured person to complete an Incident Report Form, or fill out an Incident Report Form on behalf of the injured person.

12.3.5. New. RESPONSIBILITIES

General Manager, Environment Health and Safety

Head of Department/School

Director, Equity and Staff Development

Manager, Traffic and Security

First Aiders

12.3.6. New. REFERENCES

Code of Practice for First Aid in the Workplace 1995

OHS Act 2004, Vic.

SafetyMAP - Version 4

AS/NZS 4801:2001 Occupational health and safety management systems - Specification with guidance

Development Opportunities for University Staff

12.3.7. New. DOCUMENT CONTROL

 Table 25: Document Control: 12.3.New. First Aid

Date: 6 March 2007 

Authorised by: OHSC 23 January 2007, RMC 6 March 2007 

Version: 1.0 

Next Review: 6 March 2010 

© The University of Melbourne - Uncontrolled when printed  


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[Prev: 11. MANAGING OPERATIONAL RISK [Implementation]]
[Next: 13. MONITORING & MEASUREMENT [Evaluation]]



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