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Privacy Statement for the University of Melbourne Website

Information Privacy

As a user of the University of Melbourne website, your privacy is protected by the Privacy and Data Protection 2014 (Vic) Act and the Health Records 2001 (Vic) Act. All information collected by the University is governed by the University's Privacy Policy. Further information relating to Privacy can be found on the University's Privacy website or by contacting the University's Privacy Officer

Privacy and information technology

The Information Security Policy sets out the University's requirements for confidentiality, integrity and availability of information accessed through IT facilities.

The University of Melbourne (UoM) is committed to protecting your privacy. UoM collects, uses and discloses personal information in accordance with the Privacy and Data Protection Act (Vic) 2014 (PDPA) and other applicable legislation. "Personal information" is defined broadly in the PDPA as recorded information about an identifiable individual. This privacy statement relates only to the information automatically collected from you as a result of your visit to websites controlled by The University of Melbourne. Refer to our Privacy Policy for the broader collection, use and disclosure and management of personal information by UoM.

Links

This privacy statement does not apply to external websites that are linked to the UoM site. UoM is not responsible for the privacy practices or content of external websites. When you link to another site, we recommend you read the privacy statement of that site to familiarise yourself with its privacy policy.

Use of Cookies

A cookie is a small file containing certain pieces of information that a website creates when you visit the site. It can track how and when you use a site, which site you visited immediately before, and it can store that information about your computer. Cookies cannot be used to run programs or deliver viruses to your computer.

The UoM website uses cookies to facilitate the sampled reporting of demographics and interests of its visitors within services such as Google Analytics, which may allow us to collect information such as age, gender and interests. This will allow us to better understand the Users that visit our Site and identify how we can improve user experience and interaction.

This feature is based on Display Advertising (e.g., Google Analytics Demographics and Interest Reporting). Using the Ads Settings, visitors can opt-out of Google Analytics for Display Advertising and customise Google Display Network ads.

This data is used to provide better services and more relevant content to our users based on demographic and interest data. You can opt out of this feature by downloading the Google Analytics Opt Out browser add-on.

Remarketing

From time to time we also use Remarketing with Google Analytics and similar tools to advertise online including the Google Adwords tracking cookie. This means we will continue to show ads to you across the internet, specifically on the Google Display Network (GDN). As always, we respect your privacy and are not collecting any identifiable information through the use of Google's or any other third party remarketing system.

We, and our third-party vendors, including Google, use first-party cookies (such as the Google Analytics cookie) and third-party cookies (such as the DoubleClick cookie) together to:

You may opt out of Google's use of cookies by visiting the Ads Preferences Manager. Also, you can opt out of other third-party vendor's use of cookies by visiting the Network Advertising Initiative opt-out page.

Use of site visit data

The UoM website collects site visit data as identified above to better understand general user trends at an aggregate level and improve web performance, web services, and website maintenance.

To the extent that site visit data could make you identifiable, UoM will not attempt to identify individuals from the records the server automatically generates, unless required to do so as part of an internal investigation or for another law enforcement-related purpose, and then, only in compliance with the PDPA.

UoM may also use site visit information for security audits to protect against threats from hackers, and for other law enforcement and security purposes.

Disclosure of site visit data

UoM will not disclose the personal information collected as part of your site visit to a third party without your consent, unless we are required or authorised to do so by law or other regulation. In the event of an investigation into suspected unlawful or improper activity, a law enforcement agency or government agency may exercise its legal authority to inspect the web server's records (e.g. in relation to hacking or abusive messages).

Security of your personal information

UoM and all employees have a statutory duty to protect your personal information by taking reasonable security steps against such risks as misuse and loss of information and from unauthorised access, modification or disclosure. Specifically, access to systems, applications and the collected data is restricted to authorised personnel only. Furthermore, any personal information collected and used for identifying user trends (e.g. IP address) is aggregated and made anonymous during report generation.

Authority to collect personal information

UoM collects your site visit data under the authority of Information Privacy Principle 1.1 in the PDPA for the purposes stated above.

Access and Correction

Requests for access to documents containing your personal information which are held by UoM should be made in accordance with the Records Access Procedure.

Contact Us

Further information regarding this Privacy Statement can be found on the University's Privacy website.

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