Privacy Statement for the University of Melbourne Website
Privacy and information technology
The Information Security Policy sets out the University's requirements for confidentiality, integrity and availability of information accessed through IT facilities.
A cookie is a small file containing certain pieces of information that a website creates when you visit the site. It can track how and when you use a site, which site you visited immediately before, and it can store that information about your computer. Cookies cannot be used to run programs or deliver viruses to your computer.
This feature is based on Display Advertising (e.g., Google Analytics Demographics and Interest Reporting). Using the Ads Settings, visitors can opt-out of Google Analytics for Display Advertising and customise Google Display Network ads.
This data is used to provide better services and more relevant content to our users based on demographic and interest data. You can opt out of this feature by downloading the Google Analytics Opt Out browser add-on.
From time to time we also use Remarketing with Google Analytics and similar tools to advertise online including the Google Adwords tracking cookie. This means we will continue to show ads to you across the internet, specifically on the Google Display Network (GDN). As always, we respect your privacy and are not collecting any identifiable information through the use of Google's or any other third party remarketing system.
We, and our third-party vendors, including Google, use first-party cookies (such as the Google Analytics cookie) and third-party cookies (such as the DoubleClick cookie) together to:
- Inform, optimise, and serve ads based on your past visits to our website; and
- Find out how ad impressions, ad services, and your interactions with these ad impressions and ad services are related to visits to our site.
Use of site visit data
The UoM website collects site visit data as identified above to better understand general user trends at an aggregate level and improve web performance, web services, and website maintenance.
To the extent that site visit data could make you identifiable, UoM will not attempt to identify individuals from the records the server automatically generates, unless required to do so as part of an internal investigation or for another law enforcement-related purpose, and then, only in compliance with the PDPA.
UoM may also use site visit information for security audits to protect against threats from hackers, and for other law enforcement and security purposes.
Disclosure of site visit data
UoM will not disclose the personal information collected as part of your site visit to a third party without your consent, unless we are required or authorised to do so by law or other regulation. In the event of an investigation into suspected unlawful or improper activity, a law enforcement agency or government agency may exercise its legal authority to inspect the web server's records (e.g. in relation to hacking or abusive messages).
Security of your personal information
UoM and all employees have a statutory duty to protect your personal information by taking reasonable security steps against such risks as misuse and loss of information and from unauthorised access, modification or disclosure. Specifically, access to systems, applications and the collected data is restricted to authorised personnel only. Furthermore, any personal information collected and used for identifying user trends (e.g. IP address) is aggregated and made anonymous during report generation.
Authority to collect personal information
UoM collects your site visit data under the authority of Information Privacy Principle 1.1 in the PDPA for the purposes stated above.
Access and Correction
Requests for access to documents containing your personal information which are held by UoM should be made in accordance with the Records Access Procedure.
Further information regarding this Privacy Statement can be found on the University's Privacy website.