Copyright Office

Registration of Online Teaching Materials

Please Note : Artistic works (images, photographs, garphs, illustrations, maps, charts etc.) are required to be registered with the Copyright Office.

If you make teaching material available online, you must register any literary (book chapters, journal articles, etc.), dramatic (plays, scripts etc.) artistic (images, photographs, garphs, illustrations, maps, charts etc.) or musical (sheet or notated music) works for which you are not the copyright owner.

Download the blank spreadsheet form here. The spreadsheet is the official record required. It must not be altered in any way. Email completed spreadsheets to copyright-office@ unimelb.edu.au. For any questions relating to completing the spreadsheet, please contact the Copyright Office on 8344 6647.

Do I need to complete the spreadsheet?

Why complete this spreadsheet; what is its purpose?

Who typically completes these spreadsheets?

Questions?

To the spreadsheet!

Do I Need to Complete the Spreadsheet?

YES
NO

If you post online for educational purposes any textual or artistic material in electronic form (journal articles, book chapters, sheet music, photographs, images, etc.) to which you do not own copyright in the following instances:

  • online material;
  • course packs;
  • external students;
  • lecture notes and presentations;
  • Private study or research – fair dealing (if at any time the usage changes to educational you must register).
  • Your own material is being used.
  • Unpublished material.
  • Copyright is owned or shared by the University:
  • Colleagues' material is being used with their permission.
  • Copyright owner(s) have given permission to use (free or paid).
  • Material has been licenced for educational purposes.
  • An insubstantial portion is being used.
  • You are making an electronic copy, but not posting online - e.g. if you are including in a lecture presentation, or creating a CD for distribution to students, etc.
  • You are linking to material on a website.

'Posting online' means

Why Must I Complete This Spreadsheet?

The University has a statutory licence with Copyright Agency Limited (CAL), which enables us to automatically copy for educational purposes under certain circumstances without getting express permission from copyright owners to use their material on each and every occasion. Part of the requirements of this statutory licence include that we ensure that no more that one copy of a particular work is online at any given time, and that when a work has been online continuously for 12 months or more it is treated on its anniversary as a new posting requiring re-registration.

(Note: under the Statutory Licence with CAL, the University must, in addition to keeping records as noted above, participate in a sampling process. The sampling process is quite separate from this registration process. The sampling process is run by CAL and its purpose is to collect data from all universities about which works are being reproduced or communicated online in order to establish a basis for payment or royalties to copyright holders. Each university will be sampled on a rotational basis, approximately once every four years. Whilst the University of Melbourne was sampled in 2004, it is not known when the next sample period will occur for us. The sampling process requires additional information to be collected over and above the information collected here for registration purposes.)

Who Would Typically Complete the Spreadsheet?

This is a local decision to make. Whoever it is needs to know the details about the source of the item being copied or communicated in order to fill in the form correctly. Staff who might fill in this form are:

Questions?

 

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