Copyright Office

How to Insert a Copyright Warning Notice

Go to the appropriate link for the notice you need - Text and Images OR TV and Radio Broadcasts. How the notice is inserted will depend on the type of document. Outlined below are instructions for inserting the notice into a PowerPoint presentation, word document and pdf document. However:

PowerPoint presentation

  1. Open the PowerPoint and insert a blank slide at the beginning of the slide sequence
  2. Select the jpeg version of the notice and then right click to copy the image
  3. Paste the notice on to the blank slide as shown in Figure 1.
  4. Save and close the PowerPoint document.

Word Document

  1. Click on the link for the word version of the notice. (You may choose to either open the notice or save it and then open it)
  2. Either open the notice and begin creating word document or to insert the notice into an existing word document: open the word document, open the notice in word, cut and paste the notice into the existing word document.
  3. Enter a citation in the text box as required or delete the text box.
  4. Save & close document.

PDF Document

(You will need access to Adobe Acrobat Professional or other pdf writing software)

You can insert either the jpeg or word version of the notice into the pdf depending whether or not a citation is required. For example, in a journal article there may be sufficient information on the journal front page that a citation may not be required and then the jpeg version can be inserted. If a citation is required use the word version of the notice.

To insert the jpeg notice:

  1. Open the pdf document.
  2. Click on the link for the jpeg notice or go to http://www.unimelb.edu.au/copyright/notices/electroniccommunicationnotice_vb.html right mouse click on the image and save a copy of the image
  3. Insert the jpeg into the pdf document. In Adobe Acrobat, select Document from the menu bar, and then insert pages. Browse to locate the jpeg file, select it and then click on select.
  4. At the Insert Page dialogue box, change the settings to insert the jpeg before the first page and then click OK
  5. Save and close the pdf.

To insert the word version of the notice:

  1. Click on the link for the word version, open the file
  2. Enter the citation details as required
  3. Save a copy of the word file and close it
  4. Open the pdf document
  5. Insert the word version of the copyright notice into the pdf document. In Adobe Acrobat, select Document from the menu bar, and then insert pages. Browse to locate the word file, select it and then click on select.
  6. At the Insert Page dialogue box, change the settings to insert the word document before the first page and then click OK
  7. Save and close the pdf.


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