Academic Board Course Approval & Management Procedures

1. Following concept proposal approval, new course proposal submitted to Academic Secretary.
2. APC/RHDC and SPC consider the proposal and make a recommendation to the Academic Board.
3. Academic Board considers and approves or rejects proposal.

The Academic Secretary forwards to APC/RHDC:

• Course proposal

• Subject Proposal (for all new subjects)

• Subject Change form (for changes to compulsory subjects

and forwards to SPC:

• Course proposal (coursework degrees only)

The Academic Secretariat notifies the faculty of the Board decision and arranges for publication under Regulation 11.1.R1.

The Academic Secretariat notifies Student Systems of all approvals.

1. Proposal submitted to Academic Secretary (following concept proposal approval where required).
2. APC/RHDC and/or SPC consider the proposal and make a recommendation to the Academic Board.
3. Academic Board considers and approves or rejects the proposal.

The Academic Secretary forwards to APC/RHDC:

• Major change form

• Subject Proposal (for all new subjects)

• Subject Change form (for changes to compulsory subjects

and, where there are changes tp the selection entry requirements, forwards to SPC:

• Major change form (coursework degrees only)

The Academic Secretariat notifies the faculty of the Board decision and arranges for publication under Regulation 11.1.R1.

The Academic Secretariat notifies the Student System of all approvals.

For new and amended University Breadth subjects:

1. University breadth subject proposal submitted to the Academic Secretary.
2. APC considers the proposal and makes a recommendation to the Academic Board.
3. The the Associate Deans’ Learning and Teaching Forum notes the new University Breadth Subject.
4. Academic Board considers and approves or rejects proposal.

The Academic Secretary forwards to APC and the the Associate Deans’ Learning and Teaching Forum

• University breadth subject proposal form

The Academic Secretariat notifies the faculty of the Board decision.

The Academic Secretariat notifies the Student System of all approvals.

For subjects established or changed under delegated authority:

1. Submit the subject form to provost-policies@unimelb.edu.au.

For subjects established or changed as part of a new course proposal or major change, after Academic Board approval has been received:

1. Submit the subject proposal form to provost-policies@unimelb.edu.au.

For subjects established or changed under delegated authority and for subjects established or changed as part of a new course proposal or major change, after Academic Board approval has been received, faculties/graduate schools submit to provost-policies@unimelb.edu.au:

• Subject Proposal form or
• Subject Change Form

The Secretary of thethe Associate Deans’ Learning and Teaching Forum notifies the Student System of approval as breadth.

Timely changes are approved by the faculty/graduate school under delegated authority. See the delegated authority webpage for a list of changes that may be approved under delegated authority.

The faculty/graduate school submits the following (as required) to the Student System via the Delegated Authority Webform:

• Major change form

• Subject Proposal

• Subject Change form

The Student System notifies the Academic Secretary of changes made under delegated authority.

Changes are reported to the Academic Board annually via the Report of changes made under delegated authority.

1. Proposal to suspend or discontinue a course submitted to the Academic Secretary.
2. APC/RHDC considers the proposal and make a recommendation to the Academic Board.
3. Academic Board considers and approves or rejects proposal

The Academic Secretary forwards to APC/RHDC:

• Course Suspension/ Discontinuation form

The Academic Secretariat notifies the faculty of the Board decision and arranges for publication under Regulation 11.1.R1.

The Academic Secretariat notifies Student Systems of all approvals.

1. Proposal submitted to the Academic Secretary.
2. SPC considers the proposal and makes a recommendation to the Academic Board.
3. Academic Board considers and approves or rejects proposal.

The Academic Secretary forwards to SPC/RHDC:

• Major change form

The Academic Secretariat notifies the faculty of the Board decision and arranges for publication in the Resolutions on Selection.

For late changes requiring Academic Board approval:

1. Proposal submitted to the Secretary of the APC.
2. APC Secretary forwards request to the shepherd.
3. The shepherd makes a recommendation to the President of the Academic Board.
4. The President notifies the Secretary of the decision to approve or otherwise.

For late changes made under delegated authority:

1. Proposal submitted to the Student System

For late changes requiring Academic Board approval, the faculty submits to late-change@unimelb.edu.au:

• Late Change form

For late changes made under delegated authority, the faculty/graduate school submits the following (as required) to the Student System via the Delegated Authority Webform:

• Subject Proposal

• Subject Change form

• Delegated Authority Subject Changes form

For late changes requiring Academic Board approval, the APC Secretary notifies the faculty and the Student System of approved changes.

The APC Secretary reports the changes approved out of session to the APC and to the Academic Board.

For late changes made under delegated authority, the Student System notifies the Academic Secretary of the requested change.