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Academic Board Course Approval & Management Procedures

Course Approval & Management Process

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New Courses

Entry Requirements

An entry requirement is a statement of the minimum requirements that need to be met to be considered eligible for consideration by a Selection Committee for any of the University’s courses. It is not a list of all possible entry pathways into a course. Unless explicitly stated, students who meet the minimum entry requirements are not guaranteed to be selected as entry to courses is competitive and subject to:

• the Selection Committee's judgment of the relative merit of applicants eligible to be considered under the Resolutions on Selection and the English language standards;
• Access and equity provisions approved by the Academic Board; and
• any quotas that the University may apply.

The entry requirements for all University courses are published as an attachment to Regulation 11.1A2 and are resolutions of the Academic Board.

Before drafting entry requirements for a new course, staff are advised to consult the Guidelines on the Drafting of Entry Resolutions and the Guidelines on Interpreting Entry Resolutions.

Approval Process

All new courses proposals require Concept Proposal approval before the proposal is submitted for academic approval. For further information on the Concept Proposal approval process, please contact Melbourne Students & Learning.

The academic approval process is outlined below.

1. Submit the course proposal to the Academic Secretary.
2. The committee secretary checks the proposal for completeness and then forwards the proposal to an academic shepherd (a member of the Academic Programs Committee (APC) or Research Higher Degrees Committee (RHDC) with responsibility for one or more faculties).
3. The shepherd considers the proposal and makes a recommendation to the APC or RHDC, as appropriate. (The shepherd may consult with the faculty/graduate school before making a recommendation.)
4. The APC/RHDC considers the proposal and makes a recommendation to the Academic Board.
5. The Academic Board is responsible for approving all major changes to programs.
6. Once the proposal has been approved, the faculty/graduate school proposing the change is notified and the approved forms are forwarded to the Student System for implementation.

Timeline for Approval

New courses for implementation in the following year must be endorsed at the June meetings of the Academic Programs Committee in order to enable implementation in the Student System for publication in the Handbook by the end of October. Changes submitted after the submission deadline as stated in the timelines may not be able to be implemented in time to be offered the following year.

Forms

A new course proposal necessarily requires a Concept Proposal form and a Course Proposal form. (Please note that a course proposal form is required for each degree nested in a higher degree.) In addition, it may require some or all of the forms listed below.

ACADEMIC APPROVAL

• Course Proposal Form
• Subject Proposal Form
• Subject Change Form
• Volunteer Subject Form
• Internship Subject Form
• Subject Quota Form

CONCEPT PROPOSAL APPROVAL

• Concept Proposal Form

 

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