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R17.1.R11 - Planning and Budget Committee
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General Purpose of the Committee
- The planning and budget committee provides policy advice and strategic analysis to the Board, the vice-chancellor, and to Council. The committee is the major planning and budgeting body for the University and is the vehicle for the submission of major planning documents through the Board to Council. It brings together the senior academic and professional officers of the University, making them collectively responsible to Council for operational planning, resourcing and performance monitoring.
Membership
- The committee is comprised as follows-
- the vice-chancellor (chairperson)
- the deputy vice-chancellors (including any deputy vice-chancellor appointed as provost)
- the pro-vice-chancellor (university relations)
- the president of the Board
- the vice-president of the Board
- the deputy vice-president of the Board
- the deans of the faculties
- the pro-vice-chancellor (graduate research)
- the vice-principals
- the president of UMSU
- the president of UMPA
Functions of the Committee
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- The committee is the primary source of advice to Council and the Board on strategic and operational planning in the University. It oversees the preparation of the University’s strategic plan for consideration by Board and approval by Council, and monitors and reports on performance against the plan.
- In respect of each year, the committee prepares an operational plan, consistent with the University's strategic plan, for consideration by the Board and approval by Council.
- The committee also prepares annually for consideration by the Board and approval by Council through the finance committee, the University’s annual and long-term budgets to give effect to the operational plan and strategic priorities. The budgets include (but are not limited to)-
- allocations to budget divisions and affiliated institutions,
- allocations for capital works, equipment, information technology, general university costs and any contributions to University companies.
The committee monitors the University’s financial performance against budget, and reports quarterly on performance to finance committee.
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The committee oversees the preparation of plans and policies in key strategic areas for submission to the Board and Council including, but not limited to-
- research and research training
- learning and teaching
- internationalisation
- knowledge transfer
- physical and information technology (‘IT’) infrastructure
NB : Plans and policies in the areas of research training, and learning and teaching are submitted through the committee of deans established by regulation 17.1.R12.
- The committee exercises an oversight of the expenditure of University resources to ensure they are applied efficiently and effectively towards the achievement of its objectives. Without limiting the scope of this function, the committee is specifically charged with overseeing University cost containment initiatives and monitoring the financial viability of University courses.
- The committee provides advice and recommends policies, monitors and promotes good practice, on all planning and budgetary implications of academic policies including, but not limited to-
- major administrative developments of a university-wide or cross faculty significance, including significant changes to the University’s human resources policies and practices
- University academic relationships with Australian and international organisations
- institutional benchmarking
- international programs.
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The committee develops budgetary principles and procedures to be applied in relation to allocations within the annual budget and, monitors their implementation
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The committee serves as the principal forum for coordinating IT governance within the University. The committee:
- determines, on the advice of the vice-principal (information) and the IT council established under section 5, the University’s IT principles and the business role of IT;
- approves on the recommendation of the vice-principal (information), the University’s IT architecture and major issues relating to IT infrastructure, including the deployment of functions and resources across the University; and
- recommends to finance committee and Council as part of the annual budget the allocation of capital and operating resources to be applied to IT projects in order to meet identified University academic and business priorities.
- The committee oversees the University’s annual cycle of planning, reporting and quality assurance.
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Delegated Authorities
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- The committee has delegated authority to determine course fees.
- The committee has delegated authority to approve major changes in the internal structure of administrative divisions, to Personnel Policy and Procedures, and to standard rules and procedures relating to health and safety.
- Without derogating from the powers of the committee or the vice-chancellor,
- the vice-chancellor may determine the use of any residue of the amount made available to the committee by the finance committee; and
- the vice-chancellor may resolve any proposal by a budgetary division to carry forward a deficit or surplus
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Sub-Committees
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The committee may establish such standing or ad hoc sub-committees as it finds necessary to assist it in carrying out its functions, including the following
Advancement Committee
Childcare Advisory Committee
General University Costs Management Group
Human Resources Advisory Committee
International Committee
IT Council
Knowledge Transfer Committee
Marketing and Communications Reference Group
Research and Research Training Committee
Risk Management Committee
Staff Equity and Diversity Committee
University Infrastructure Committee
The membership and terms of reference of any standing sub-committees established must be forwarded to Council for its endorsement: the chairs of such sub-committees are to be appointed by the vice-chancellor.
[Made 1/4/96, s. 2(c) and (k) am. 2/11/98, am. 3/5/99, effective 1/7/99, s. 2 subst. 5/7/99, s. 2(h) am., para. (l) made, paras. (l)–(n) re-lettered (m) to (o) 3/9/01, s. 2(k) edit. am. 7/9/01, ss. 1, 2(h), 3(1)-(3), (6), (8) and 5 am., ss. 2((i)-(m) revoked, ss. 2(n) and (o) re-lettered (i) and (j) 13/10/03, ss. 1, 2(c-e) and (i), 3(1), 3(3), am., s. 3(4) and 3(7) subst., ss. 3(4) and 3(5) renumbered 3(5) and 3(6), s. 3(8) revoked, ss. 4 and 5 subst. 6/3/06, s2(c) made renumbered s2(d)-(k) 9/07/2007,
para 1-5 remade 10/12/07.]
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