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A meeting of the Council was held in the Council Chamber,
1st Floor, Old Quadrangle on Monday 15 December, 2003 at 4.00 p.m.
Present
Members
The Chancellor, Ms F S Marles (in the Chair)
The Deputy Chancellor (Dr N G Curry)
The Deputy Chancellor (Mr I A Renard)
The Vice-Chancellor (Professor A D Gilbert)
The President of the Academic Board (Professor F W Rickards)
Mr P Allen, Mr T L Anning, Hon Mr Justice Chernov, Ms M Doig, Mr R C
Evans, Hon Mr B Forwood,
Judge I Lawson, Dr B Lochtenberg, Ms N Nurmila, Mr D Perkins, Ms R Storelli
and Hon Mr D R White.
Others Attending
The President of Convocation (Dr R Condron)
The President of the Postgraduate Association (Mr L Williams)
The Deputy Vice-Chancellor (Research) (Professor
F P Larkins)
The Deputy Vice-Chancellor (Students & Staff) (Professor K C Lee
Dow)
The Deputy Vice-Chancellor (Academic) (Professor P B McPhee)
The Senior Vice-Principal (Mr I Marshman)
The Vice-Principal (University Development) (Mr R Peacock)
The Vice-Principal (Property and Buildings) (Dr D Daines)
The Vice-President of the Academic Board (Professor L Skene)
The Vice-Principal, Human Resources (Ms E Bare)
The University Secretary (Mr L N Currie)
The General Manager, Vice-Chancellor's Office (Ms M O'Keefe)
The Senior Media Adviser (Ms C Buckridge)
Business
1. Apologies (Item A.01)
Apologies were received from Dr Hood.
Leave of absence for the March meeting was granted
to Dr Hood.
2. Returning Officer's Report
There were no matters for report.
3. Minutes of Previous Meetings (Item A.1[a] and
[b])
3.1 The minutes of Council meeting 10/03,
held on 10 November 2003, copies of which had been distributed, were
confirmed.
3.2 The Action Sheet was noted from meeting
10/2003.
4. Starring of Additional Items (Item A.2[a])
Items A.6(b)11, B.2(a).1, and B.2(b).6 were starred
for discussion.
5. Motion to Adopt or Receive "Unstarred Items
of Business" (Item A.2[b])
In accordance with established procedure, it was
formally agreed that the items of business that were not to be specifically
discussed should be adopted where containing recommendations or received
where containing reports.
6. Chancellor's Matters (Item A.3[a] and [b])
6.1 Council commenced with a members only
session at which Dr Curry tendered an offer of resignation as a member
of Council and left the Chamber. Following discussion of the advice
from the Victorian Government concerning its impending appointments
to Council, which had led Dr Curry to make his offer, Council resolved
to refuse it.
Council agreed that in the event that the Chair
of Melbourne University Private Ltd was not reappointed to its membership,
he should be invited to be in attendance. (Dr Lochtenberg was absent
from the Chamber for consideration of this item.)
6.2 Council Appointments to Committees and Other
Bodies
Council received the paper entitled "Council
Appointments to Committees and Other Bodies" and approved
the appointments of non-Council members to committees and other bodies
for 2004, as set out in the attachment to the report. Members noted
that the appointment of Council members had been postponed until early
in the new year.
6.3 Vice-Chancellor
The Chancellor drew members attention to the fact
this was the last meeting to be attended by Professor Gilbert. Council
resolved to record its deep appreciation of Professor Gilbert's contribution
to the University.
6.4 Vice-Chancellor Selection Process
The Deputy Chancellor Mr Renard briefed Council
on progress in the selection of a new Vice-Chancellor and gave notice
that a special meeting of Council could be called in January 2004.
7. Vice-Chancellor's Report (Item A.4)
Council received the Vice-Chancellor's Report, together
with two supplementary documents.
7.1 Uniseed/Universities Innovation Investment
Trust
This matter was dealt with in conjunction with
the related recommendation from the Finance Committee (refer minute
12.2 below).
7.2 Melbourne Business School Limited
The Vice-Chancellor reported that the Subsidiaries
Sub-Committee had recommended approval of the proposed amendments
to the Articles of the company, provided that the Vice-Chancellor
was satisfied as to the strategic value of the merger. The Vice-Chancellor
advised that he saw considerable strategic value in the proposal.
Council approved the amendments to the Articles of Association of
the Melbourne Business School Limited to facilitate the merger with
Mt Eliza Graduate School of Business and Government, as set out in
Appendix A to the report.
7.3 Appointment of Deans of Faculties
Council appointed Professor Ivan Caple as Dean
of the Faculty of Veterinary Science for the three year period from
1 January 2004 to 31 December 2006.
The Vice-Chancellor advised that selection of
a future Dean for the Faculty of Education was at an advanced stage,
with three highly appointable candidates under consideration. He asked
Council to note that he would act on its behalf to finalise the appointment.
7.4 Approval Process for 2003 Financial Statements
Council agreed that a resolution for the adoption
of the 2003 financial statements be circulated to members on behalf
of the Chancellor as soon as possible after the 22 March meeting of
Finance Committee, in accordance with section 14A of the Melbourne
University Act, subject to the satisfaction of Finance Committee that
the financial statements are in proper form to be adopted by Council.
Council agreed that the financial statements should be circulated
to all members of Council at the same time as they were distributed
to the Finance Committee and that all members of Council should be
invited to attend that meeting of the Committee.
7.5 Forestry and Ecosystem Science Institute
Council resolved that it is in the interests of
the management or conduct of the affairs or concerns of the University
that the University participate with the Department of Sustainability
and Environment in the establishment of an unincorporated collaborative
venture to be known as the Forest an Ecosystem Science Institute.
7.6 Appointments as Pro-Vice-Chancellor
Council adopted the recommendation that Professor
Field Rickards, President of the Academic Board, and Professor Loane
Skene, Vice-President of the Academic Board, be appointed Pro-Vice-Chancellors
for 2004.
7.7 Student Union Restructure
Council noted that a provisional liquidator had
been appointed to the Melbourne University Student Union Incorporated,
and the Master Agreement between MUSUI and the University had therefore
been terminated.
Council resolved to record its appreciation of
the work of Messrs. Marshman, Penman, Perkins and Williams, and of
Professor McPhee, towards the restructure of the Student Union.
7.8 University Systems Project - Student System
Council received a tabled report on further developments
with respect to the collaboration with Oracle on the development of
an "Australianised" version of the Oracle Student System.
In speaking to the report, the Senior Vice-Principal advised that
the University had received advice that Oracle intended to give priority
to supporting their northern hemisphere customers, with the consequence
that the Australian initiative had been deferred. The University would
review system options, which might involve alternative vendor solutions
and/or internal development, and report to Council early in 2005 on
a way forward to achieve maximum benefit at least risk while utilising
the work already done by the University.
7.9 Revised National Governance Protocols
Council noted that the Minister for Education
Science and Training had advised that that he would adopt the revised
protocols proposed by the Chancellors and the AVCC, and Council agreed
to discuss their implications at its 2005 Planning Conference.
8. Administrative Committee (Item A.5[a])
8 .1 Council received the report of meetings
17/03 & 18/03 of the Administrative Committee, held on 5 & 19
November 2003 respectively.
9. Planning and Budget Committee (Item A.6[a])
9.1 Council received the reports of meetings
10/03 and 11/03 of the Planning and Budget Committee, held on 12 November
and 10 December 2003 respectively.
Council adopted the following recommendations,
as set out in the appendices to the reports:
9.2 Chair of Information Technology in Education
that a Chair
of Information Technology in Education in the Department of Science
and Mathematics, Faculty of Education be established (Appendix 1,
Mtg 10/03);
9.3 Chair of Education (Leadership)
that the Chair
of Education (Leadership and Management) be renamed the Chair
of Education (Leadership) and refilled in 2004 (Appendix 2, Mtg 10/03);
9.4 Professor/Director of Alcohol and Drug Studies,
Turning Point Alcohol and Drug Centre
that the position of Professor/Director
of Alcohol and Drug Studies, Turning Point Alcohol and Drug Centre
be refilled in 2004 and fully funded by Turning Point (Appendix 3,
Mtg 10/03);
9.5 The Bio 21 Molecular Science and Biotechnology
Institute - Regulation 6.1.R9
to proceed with amendments to the regulation 6.1.R9
for Bio 21 Molecular Science and Biotechnology Institute (Appendix
4, Mtg 10/03);
9.6 Report from the Research Sub-Committee
9.7 2004 HECS Targets and Course Intake Quotas
- that the proposed commencing HECS based undergraduate
course intake quotas for 2004 be approved;
- that the Vice-Chancellor be authorised to approve
variations to HECS funded and teaching load targets and course intake
quotas on the advice of the President of the Academic Board and the
Senior Vice-Principal during the selection/admissions period;
- the other arrangements related to the implementation
of fee-based student load targets and intake quotas during the 2003-2004
selection/enrolment period be approved (Appendix 6, Mtg 10/03);
9.8 New Chair of Indigenous Health
that a new
Chair of Indigenous Health be established (Appendix 1, Mtg 11/03);
9.9 New Chair of Neuropsychiatry and New Centre
of Neuropsychiatry
that a new Chair
of Neuropsychiatry in the Department of Psychiatry and a New Centre
within the University Department of Psychiatry, School of Medicine
titled: The Melbourne Neuropsychiatry Centre be established (Appendix
2, Mtg 11/03);
9.10 Exchange Agreements
that a university level linkage for academic cooperation
and exchange with the Universite Paris VII - Denis Diderot, Leiden
Universiteit, the Netherlands and the Universitat Wien, Austria be
established; and
9.11 Centre for Sports Medicine Research &
Education
that the Centre for Sports Medicine Research &
Education be re-named the Centre for Health, Exercise and Sports Medicine
(CHESM) from September 2003.
9.12 Review of Melbourne Research and Innovation
Office
A member requested that the outcomes from this
review be brought to Council in due course.
10. Committee of Convocation (Item A.7[a])
10.1 Council received the report of meeting
9/03 of the Committee of Convocation, held on 19 November 2003.
11. Academic Board (Item B.1[a])
11.1 Council received the reports of meetings
10/03 and 11/03 of the Academic Board, held on 20 November and 11 December
2003 respectively. The President also made a brief oral report.
Council adopted the following recommendations:
11.2 Award of Honorary Degree of Doctor of Laws
Council adopted the recommendation that the honorary
degree of Doctor of Laws be awarded to the person whose career statement
was tabled at the meeting of Council.
11.3 Selection Committees
Council approved the recommendation that selection
committees for the following professorial posts be established, as
set out in the appendices to the reports;
- Chair of Information Technology in Education
(Appendix A, Mtg 10/03)
- Chair of Education (Leadership) (Appendix B,
Mtg 10/03)
- Professor/Director of Alcohol and Drug Studies,
Turning Point Alcohol and Drug Centre (Appendix C, Mtg 10/03)
- Professor/Director of Addiction Medicine, St
Vincent's Health (Appendix D,
Mtg 10/03)
- Professor/Director of Palliative Medicine,
Centre for Palliative Care (Appendix E, Mtg 10/03)
- Chair of Neuropsychiatry (Appendix A, Mtg 11/03)
11.4 New Courses
Council adopted the recommendations that the following
new courses be established, as set out in the appendices to the reports:
11.5 Selection Matters
11.5.1 International Students - Alternative
Subjects Accepted in Lieu of VCE Studies
Council adopted the recommendation that the
following subjects be deemed equivalent to VCE subjects for prerequisite
entrance purposes:
- Canadian Pre-university Program subjects
offered by Taylor's College, Malaysia and Sunway College, Malaysia
- Advanced Functions & Introductory Calculus and Mathematics
of Data Management (VCE mathematics Methods 3/4)
Council also approved the following revised
requirements for admission of students with Ontario Secondary School
Diploma/Canadian Certificate qualifications to the Bachelor of Science
course:
- Six Ontario academic course credits including:
English, Calculus, Finite Mathematics and two of Biology, Chemistry,
Physics, Algebra & Geometry (old subject names in italics)
OR
English, Advanced Functions & Introductory Calculus, Mathematics
of Data Management and two of Biology, Chemistry, Physics, Geometry
& Discrete Mathematics (new subject names in italics)
All subjects must be at Grade 12U level.
11.5.2 Trinity College Foundation Program
Prerequisites and Entry Scores for 2005
Council approved the
Trinity College Foundation Program Prerequisites and Entry Scores
for 2005, as set out in Appendix G to the report of Meeting
10/03.
11.5.3 International Subjects Accepted in Lieu
of VCE Studies
Council approved the recommendation that the
General Certificate of Education Advanced Subsidiary Level English
subjects, Language & Literature, English Language, and English
Literature be deemed equivalent as meeting University English language
requirements where applicants obtain specified results.
11.5.4 Additional Prerequisites for Bachelor
of Engineering and Combined Courses
Council adopted the following alternative prerequisites
for the Bachelor of Engineering and associated combined courses:
Units 3 and 4 - a study of at least 39 in Mathematical
Methods and a study score of at least 25 in English (any) and one
of Chemistry or Physics.
Combined courses with Law must, in addition
to the above, have a study score in English (any) of at least 30.
11.5.5 Academic Board Resolution on Selection
Council adopted the Academic Board Resolutions
on Selection for new and existing courses in the Faculties of Education,
Engineering and Medicine,
Dentistry and Health Sciences, as set out in Appendix H to the
report of meeting 10/03 and F to the report of meeting 11/03.
11.6 New Student Awards
Council approved the recommendation that the following
new student awards be established:
- Alpha
Computer Prize for Management Information Systems (Appendix
I, Mtg 10/03)
- Alpha Computer
Prize for Business Computing (Appendix J, Mtg 10/03)
- Accounting
and Business Information Systems Honours Scholarship (Appendix
K, Mtg 10/03)
- Accounting
and Business Information Systems Honours Medal (Appendix L,
Mtg 10/03)
- John Lovering
Prize (Appendix M, Mtg 10/03)
- AMOS Prize
(Appendix N, Mtg 10/03)
- Jan Blackburn
Prize (Appendix G, Mtg 11/03)
- Lundie
Summer Research scholarship (Appendix H, Mtg 11/03)
- T W Healy
Award (Appendix I, Mtg 11/03)
- Romano
Foundation Prize in Architectural Heritage (Appendix J, Mtg
11/03)
- Romano
Foundation Prize in Urban Planning and Design (Appendix K, Mtg
11/03)
- Romano
Foundation Prize in Building and Design (Appendix L, Mtg 11/03)
- Management
Honours Prize (Appendix M, Mtg 11/03)
- Actuarial
Studies Honours Prize (Appendix N, Mtg 11/03)
11.7 Variation of 2004 Academic Year for the
Faculty of Education
Council approved the revised terms dates for 2004
in the Faculty of Education, as set out in Appendix O to the report
of meeting 11/03.
11.8 Reviews of Academic Programs
In discussion of the President's oral report a
member queried the follow up arrangements to confirm that actions
on recommendations arising from these reviews were completed. The
Vice-Chancellor advised that such follow up occurred routinely in
the course of the annual cycle of Faculty performance reviews.
12. Finance Committee (Item B.2[a])
12.1 Council received the reports of meetings
10/03 and 11/03 of the Finance Committee, held on 17 November and 9
December 2003 respectively.
12.2 Proposed Acquisition of Melbourne University
Private's Interests in Uniseed and MUPL's Ventures Division
Council adopted the recommendation that the sum
of $13M be allocated from Reserve Funds to finance the purchase and
future commitments of Uniseed and the purchase of Melbourne Ventures
Pty Ltd.
Council resolved that it is in the interests of
the management or conduct of the affairs or concerns of the University
that the University:
- become a member of the company Melbourne Ventures
Pty Ltd; and
- become a member of the Universities Innovation
Investment Trust (formerly Uniseed Pty Ltd), including that body's
management and trustee companies, and including acquisition of those
interests in Uniseed previously held by Melbourne University Private
Ltd.
12.3 Property Rationalisation - Hawthorn Campus
Council approved the following recommendations:
- that the Hawthorn Campus at Auburn Road, Hawthorn
be sold to Melbourne University Private Ltd at the Valuer-General's
valuation of $12.8 million exclusive of GST or at a price settled
by the Land Monitor in the event of any difference of opinion between
the Valuer-General and the valuer for Melbourne University Private
Limited;
- that the Minister's prior approval be sought
under Section 41B of the Melbourne University Act for the sale of
the property to Melbourne University Private Limited at the final
amount approved by the Valuer-General or by the Land Monitor; and
- that the Vice-Chancellor be authorized to execute
any documents under seal if required.
12.4 Strathfieldsaye Estate
Council approved the recommendation that the sum
of $635,000 be allocated from Reserve Funds to eliminate the deficit
related to the transfer of the trusteeship of the Strathfieldsaye
Estate from the University to the Australian Landscape Trust.
12.5 Trust Fund Management
Council adopted the recommendation that an administrative
fee of 1.8% of trust income be charged on trust funds with effect
from 1 July 2003 and that the rate of the fee be reviewed no later
than November 2005.
12.6 Melbourne Business School
This matter was dealt with under the Vice-Chancellor's
Report - (see minute 7.2 above).
12.7 Parking Fees
The Senior Vice-Principal assured external members
of Council that they would be provided with parking access cards free
of cost, as well as access cards to the Raymond Priestley Building.
13. Human Resources Committee (Item B.3[a])
Council received the report of meeting 5/03 of the
Human Resources Committee, held on 31 October 2003.
13.1 University Visitors Policy
Council approved the University
Visitors policy for inclusion in the Personnel, Policies and Procedures
Manual, as set out in Attachment A to the report.
13.2 Indigenous Employment Strategy
Council adopted the Indigenous
Employment Strategy, as set out in Attachment B to the report.
14. Building and Estates Committee (Item B.4[o])
Council heard an oral report from the Chair of the
Building and Estates Committee.
15. Vice-Chancellor Selection Committee (Item B.5[a])
Council received the report of meeting 4/03 of the
Vice-Chancellor Selection Committee, held on 13 November 2003.
15.1 Acting Vice-Chancellor
Council resolved that Professor Lee Dow's appointment
as Deputy Vice-Chancellor be extended into 2004 up to the date that
the incoming Vice-Chancellor takes up appointment and for such longer
period as may be agreed with the incoming Vice-Chancellor, and that
Professor Lee Dow be appointed Acting Vice-Chancellor from the date
that Professor Gilbert relinquishes his appointment.
16. Legislation Committee (Item C.1[a])
16.1 Council received the revised report
of meeting 10/03 of the Legislation Committee, held on 24 November 2003.
16.2 Council made the following Legislation as detailed in the
report:
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(1)
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Enactment of Statute 1.6 recommended
by the Senior Vice-Principal
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To specify that external review
of decisions is not precluded (159/03)
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(2)
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Enactment of Statute 11.9 recommended
by the Senior Vice-Principal
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To assist the Vice-Chancellor
to take appropriate measures to provide a safe environment for staff
and students (160/03)
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(3)
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Amendment of Statute 11.4 recommended
by the Senior Vice-Principal |
To clarify any inconsistency between Statute
11.9 and Statute 11.4 (161/03)
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(4)
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Amendment of Statute 11.1 recommended
by the Senior Vice-Principal |
To delete reference to the Admissions
Committee on the enactment of Statute 11.9 (162/03) |
16.3 Council made the following Regulations
as detailed in the report:
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(1)
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Amendment of Regulation 6.1.R9
recommended by Council
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To revise the membership and functions
of the Scientific Advisory Board of the Bio 21 Molecular Science
and Biotechnology Institute (64/03)
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(2)
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Amendment of Regulation 8.1.R6
recommended by the University Secretary
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To delete the list of all branch libraries
of The University of Melbourne Library in the regulation (163/03)
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(3)
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Amendment of Regulation 6.1.R7
recommended by the University Secretary
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To establish the Centre for Macroeconomics
(164/03)
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(4)
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Amendment of Regulation
17.1.R23 recommended by the University Secretary |
To update the terms
of reference and membership of the Access and Equity Committee
(165/03)
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(5)
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Amendment of Regulation
17.1.R15 recommended by the University Secretary
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To update the function of the Student Support
Committee (166/03)
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(6)
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Amendment of Regulation
R7.120 recommended by the University Secretary |
To amend the terms of the W.E. and C.H.H.
Cook Memorial Fund (147/03)
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17. Summary of Reports of Matters dealt with by
the Vice-Chancellor (Item D.2[a]
and D.2[b])
Council received a summary of reports on matters
dealt with by the Vice-Chancellor, as set out in Items D.2[a] and D.2[b].
18. Melbourne Theatre Company Board of Management
(Item D.5[a])
18.1 Council received the report of meeting
10/03 of the Melbourne Theatre Company Board of Management, held on
21 November 2003 respectively.
18.2 Re-appointment of Chair and Observer
Council approved the re-appointment of the Chair,
Mr Ian Renard, for a further three years from 1 January 2004 to 31
December 2006 and noted the re-appointment of Professor Barry Sheehan
as an observer on the Board for 2004.
19. The Ian Potter Museum of Art (Item D.5[b])
Council received the report of The Ian Potter Museum
of Art Board Meeting, held on 2 December 2003.
20. Retiring Members
The Chancellor pointed out that Mr Evans, Ms Nurmila
and Mr Perkins would complete their terms of office at the end of the
year and Council thanked them for their services.
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