Council Minutes September 1997

1997

THE UNIVERSITY OF MELBOURNE

COUNCIL MEETING NO 7

A meeting of the Council was held in the Council Chamber, University, on Monday 1 September, 1997 at 4.00 p.m.

Present

The Chancellor, Sir Edward Woodward (in the Chair)
The Deputy Chancellor (Mrs F S Marles)
The Deputy Chancellor (Dr N G Curry)
The Vice-Chancellor (Professor A D Gilbert)
The Deputy Vice-Chancellor (Academic) (Professor C B Schedvin)
The Deputy Vice-Chancellor (Resources) (Professor B A Sheehan)
The President of Academic Board (Professor T W Healy)
The Vice-President of Academic Board (Professor S A Walker)
The President of Student Union (Mr J Varghese)
The President of University of Melbourne Postgraduate Association (Ms M S Grant)

Mr T L Anning, Professor W A Bebbington, Professor Emeritus D G Beswick, Mr T C Borgeest, Mr L J Carden, Mr Justice Chernov, Mrs N E Davies, Mr J V Eddey, Hon. B Forwood, Mrs B M Hamer, Emeritus Professor P S Kincaid-Smith, Professor A G Klein, The Very Rev. Dr P J L’Estrange, Dr B Lochtenberg, Professor S F Macintyre, Associate Professor P T McTigue, Mr I A Renard, Mr G J Spring, Mr M Taylor, Mr D V C Tricks, and Mr D D Westmore.

The Deputy Vice-Chancellor (Research) (Professor F P Larkins)
The Academic Registrar (Mr R I A Marshman)
The Director of Financial Operations (Mr D Percival)
The Director of Information Technology Services (Mr N Reidl)
The Director of Human Resources (Ms E Baré)
The Director of Property Services (Mr M Bell)
The General Manager, Vice-Chancellor’s Office (Mr C Wootton)
The Director of Executive Services (Mr L N Currie)
The Manager, Central Secretariat (Mr J A Goodwin)
and Mr P O’Keefe were in attendance.

Business

1 Chancellor’s Visit to South-East Asia

The Chancellor reported on his recent visit to South-East Asia, during which he had had the opportunity to represent the University in discussions with a number of Alumni groups in the region. He thanked the Deputy Chancellors for deputising for him during his absence.

2 University Governance

The Chancellor reminded members that under the Victorian Government legislation proposed for the Spring Session of Parliament the membership of the Council will be reduced from 39 to 21. As decisions would have to be taken in regard to the appointment of a limited number of the present members to the 1998 Council, he asked the members of Council to advise him about their plans in regard to the extent to which they would wish to serve the University in future

3. Leave of Absence (Item A.01)

Apologies were received from Reverend Dr Cole, Ms Hirst, Associate Professor Nott, and Ms C M Walter.

Leave of absence for this meeting had been granted to Ms Blood and Associate Professor Theobald.

Leave of absence for the October meeting was granted to Mrs Hamer and Mrs Marles.

4. Minutes of Meeting 6/97 (Item A.1)

The minutes of meeting of Council 6/97, held on 7 July 1997, copies of which had been distributed, were confirmed.

5. Starring of Additional Items (Item A.2[a])

Items A.5 (b) 2 and B.2 (b) 1 were starred for discussion.

6. Motion to Adopt or Receive "Unstarred Items of Business" (Item A.2[b])

In accordance with established procedure it was formally agreed that the items of business that were not to be specifically discussed should be adopted where containing recommendations or received where containing reports.

7. Vice-Chancellor's Report (Item A.4)

7.1 Council received the Vice-Chancellor's Report together with a tabled paper "Melbourne University", dated 1 September 1997, and a further tabled paper concerning the future of the Melbourne theatre Company and the North Telecom site.

7.2 Professor Bruce Knox

The Vice-Chancellor advised Council with regret of the recent death of Professor Bruce Knox, Department of Botany.

Council adopted the following recommendations:

7.3 Appointment of Acting Vice-Chancellor

that the Deputy Vice-Chancellor (Resources), Professor Barry Sheehan, be appointed as Acting Vice-Chancellor for the period from 2 September 1997 to 5 October 1997;

7.4 Sir William Upjohn Medal

that the Sir William Upjohn Medal be awarded to Professor Graeme Clark, Professor of Otolaryngology; and

7.5 Chair Selection Committees

that Ms Catherine Walter and Dr Bernard Lochtenberg be added to the Selection Committees for the Chair of Equine Studies and the Chair of Microbiology and Immunology respectively, in each case in the capacity of member of Council who is not a member of staff of the University.

7.6 Melbourne University

This item was dealt in conjunction with the recommendation from the August 1997 meeting (6/97) of the Finance Committee, which was subsumed by the recommendations contained in the Vice-Chancellor’s tabled paper dated 1 September 1997.

Council adopted the following recommendations:

that with respect to the establishment of Melbourne University, the University of Melbourne should proceed on a risk averse basis, rejecting options requiring major capital developments serviced by debt and options involving commercial rents above $190 per-square-metre.

that the University of Melbourne should proceed to establish Melbourne University and its first constituent school, the Melbourne Graduate School of Energy and the Environment, provided that

The total financial commitment to Melbourne University shall not exceed $25 million, and shall only exceed $10 million if and when (beyond that level), matching equity funding becomes available from external investment partners;

No funds provided to the University of Melbourne by the Federal Government are committed to the development of Melbourne University;

The corporate and legal structures on which Melbourne University and any constituent schools are established shall secure the perpetual association of those entities with the University of Melbourne, and guarantee that Melbourne University will offer no courses other than those approved by the University of Melbourne, and no awards and certificates other than those established and validated by the University of Melbourne; and that

Melbourne University is constituted as a body committed to upholding the values and standards associated with the University of Melbourne as set out in the Vice-Chancellor’s paper to the Academic Board in June 1997 and to Meeting 6/97 of the University Council.

that a Council Steering Committee comprising the Chancellor, the Vice-Chancellor, the Deputy Chancellors, Mr Carden, Mr Eddy, Mr Renard, Mr Tricks, and Ms Walter, be set up to oversee the establishment of Melbourne University and to report fully and regularly to Council through the Vice-Chancellor.

that the Steering Committee will seek Council approval for any recommended development not consistent with the resolutions and constraints set out in this Motion.

7.7 Melbourne Theatre Company

Council agreed to approve the outcome of negotiations with the Victorian Government on the future of the Melbourne Theatre Company and the North Telecom site, and noted that the details, when available, would be discussed with the Buildings and Estates Committee and Finance Committee.

8. Administrative Committee (Item A.5 [a] )

8.1 Council received the report of meetings 19/97 to 21/97, together with a tabled paper - 1998 Conferring of Degrees, and a Report of Meeting 3/97 of the Occupational Health and Safety Committee.

8.2 Safety Policies

Council adopted the following safety policies, as attached to the report from the Occupational Health and Safety Committee:

Policy on Clearways in Corridors
Confined Spaces Policy
Safety Signage Policy

8.3 1998 Conferring of Degrees

Council adopted the conferring schedule as detailed in the tabled paper.

9 Student Support Committee (Items A.5 [b.1] and A.5[b.2])

9.1 Council received the reports of meetings 4/97and 5/97 of the Student Support Committee.

9.2 Child Care Advisory Committee

Council endorsed the new Terms of Reference for the Child Care Advisory Committee and noted the new management structure.

9.3 Cultural Diversity Policy

Council agreed to delay consideration of the Cultural Diversity Policy until the October meeting of Council, to allow time for further consultation and consequent minor re-drafting.

10. Planning and Budget Committee (Items A.6 [a] and A.6[b])

10.1 Council received the reports of meetings 6/97 and 7/97 of the Planning and Budget Committee, held on 9 July 1997 and 13 August, respectively.

Council adopted the following recommendations:

10.2 M A Bartlett Scholarship for Travel and Research

that the application process for the M A Bartlett Scholarship for Travel and Research be collapsed into the Travelling Scholarships Scheme and that M A Bartlett Scholarships, valued at $200 each, be awarded to successful applicants in addition to the Melbourne Abroad Travelling Scholarship;

10.3 Chair of Microbiology and Immunology

that the forthcoming vacancy in the Chair of Microbiology be re-filled, that a Chair Committee be established as soon as possible and that the Chair be retitled "Chair of Microbiology and Immunology".

10.4 Foundation Chair of Equine Studies

Council adopted the recommendation that the Chair of Equine Studies within the Faculty of Veterinary Science be filled as soon as possible.

10.5 Foundation Chair of Food Science

Council agreed that the Foundation Chair in Food Science within the Institute of Land and Food Resources be created.

10.6 James Stewart Chair of Medicine

Council noted that Professor R Larkins, who will become Dean of the Faculty of Medicine, Dentistry and Health Sciences from 1 January, 1998 would like to relinquish the James Stewart Chair of Medicine during his Deanship but retain the title Professor.

Council adopted the recommendation that Professor Larkins relinquish the James Stewart Chair and appointed him a Professor under Regulation 7.1.R2 2(1)(c).

10.7 University of Melbourne TAFE Collaboration (UMTC) Strategic Alliance

Council resolved that the 1996/7 UMTC project - a strategic alliance between the University of Melbourne, the Box Hill Institute of Technical and Further Education and the Kangan Batman Institute of Technical and Further Education, should continue for a period of five years commencing 1 January, 1998.

10.8 Proposed Joint Centre for Developmental Disability

Council adopted the recommendation for the establishment of a Joint Centre for Developmental Disability between Monash University and the University of Melbourne.

11. Committee of Convocation (Item A.7 [a])

Council received the reports of meetings 5/97 and 6/97 of the Committee of Convocation, held on 16 July 1997and 20 August 1997, respectively.

12. Academic Board (Items B.1[a] and B.1[b])

12.1 Council received the report of meeting 5/97 of the Academic Board, held on 21 August 1997, together with a supplementary report.

Council adopted the following recommendations:

12.2 Chair of Microbiology and Immunology

that a selection committee for the Chair of Microbiology and Immunology be established, as set out in Appendix A to the report;

12.3 Chair of Equine Studies

that a selection committee for the Chair of Equine Studies be established, as set out in Appendix B to the report;

12.4 New Courses

that the following new courses be established, as set out in the appendices to the report as shown:

Master of Art Curatorship (Appendix C)

Master of Tourism and Visual Arts (Appendix D )

Graduate Diploma of Art Criticism (Appendix E)

Graduate Certificate in Art Conservation Studies (Appendix F)

Bachelor of Public Policy and Management (Appendix G)

Diploma of Creative Arts (Appendix H)

Master of Applied Linguistics (Appendix I)

12.5 Restructured and Renamed Courses

that, following re-structuring:

Bachelor of Medicine/Bachelor of Surgery courses be renamed as the Bachelor of Medicine (Appendix J to the report)

Master of Audiology be renamed as Master of Clinical Audiology

Graduate Diploma in Audiology be renamed as the Graduate Diploma in Audiological Science

Curatorship stream of the Postgraduate Diploma of Arts be renamed as the Postgraduate Diploma in Art Curatorship

Graduate Diploma in Computer-Aided Language Learning be renamed as the Postgraduate Diploma in Language Learning

Tourism and Visual Arts stream of the Postgraduate Diploma of Arts be renamed as the Postgraduate Diploma of Tourism and Visual Arts

Graduate Diploma of Education and Training be renamed as the Graduate Diploma of Vocational Education and Training.

12.6 Entry Pre-requisites for Bachelor of Planning and Design (Building) Course, 2000

that VCE pre-requisites for the Building stream of the Bachelor of Planning and Design course with effect from the Year 2000 intake be a study score of at least 25 in each of English and Mathematical Methods;

12.7 English Language Requirements for Selection into Undergraduate Courses in the Faculty of Laws, 2000

that, for selection in the Year 2000 into undergraduate courses in the Faculty of Law, interstate students be required to have achieved a study score of at least 30 or equivalent in English;

12.8 1998 Entrance Requirements - Master of International Business

that Council approve the following revised entrance requirements for the Master of International Business course commencing in 1998:

(a) a degree plus a minimum of two years’ work experience in some aspect of international business
(b) English language requirements (international students):

minimum 580 TOEFL including minimum 580 in Listening Comprehension plus 5.0 TWE, or
6.5 IELTS plus minimum of 6 in each of the four bands Written, Reading, Listening, and Speaking English.

12.9 Student Award - Renaming

that the Ciba Geigy Prize in the Faculty of Medicine, Dentistry and Health Sciences be renamed as the Novartis Prize.

12.10 Honorary Degree of Doctor of Laws

that an honorary degree of Doctor of Laws be awarded to a person whose career statement was tabled at the meeting of Council.

13. Finance Committee (Items B.2[a] and B.2[b])

13.1 Council received the reports of meetings 6/97 and 7/97 of the Finance Committee, held on 23 July 1997 and 20 August 1997, respectively.

13.2 Melbourne University

The recommendations from the Finance Committee on this matter were subsumed by the recommendations under the heading "The Implementation Agenda", contained in the tabled paper from the Vice-Chancellor - minute 7.6 above refers.

14. Human Resources Committee (Items B.3[a] and B.3[b])

14.1 Council received reports of meetings 6/97 and 7/97 of the Human Resources Committee, held on 11 July 1997 and 8 August 1997, respectively.

14.2 Job Sharing and Home Based Work

Council approved the new policies for Job Sharing and Home Based Work.

14.3 SSP(Long) Policy Change

Council approved the deletion of Clause 12.5B.12 from the Special Studies Program (Long) Policy.

14.4 Confirmation for Research Assistants Level 1

Council approved the following recommendations:

that Research Assistants Level 1 be placed on a three-month probation period at the commencement of their employment at the University;

that all Research Assistants be invited to undertake the general staff induction and orientation program; and

that the amended Section 5.1, 6.1 and 6.2 of the Personnel Policy and Procedures manual, be approved.

14.5 Staff-Student Policy Review

Council approved the addition to Section 10.20 - Staff Student Relationships in Personnel Policy and Procedures of the two paragraphs as shown in the report of the July meeting.

14.6 Higher Education Worker Level 10 Remuneration Scales

Council approved the recommendation that a HEW Level 10E rate of $82,112 be created, the Cullen Egen Dell points range for HEW Level 10D be amended to 700-799, the points range for HEW Level 10E be 800-1000, and that workvalue descriptors for HEW Levels D and E be approved as set out in Attachment A to the report of the August meeting.

14.7 On-Call and Call-Back Work - ITS

Council approved Personnel Policy and Procedures Section 8.4 on On-Call and Call-Back work, as shown in Attachment B to the report of the August meeting, and noted that the policy on on-call/call-back would be trialled for a period of six months.

14.8 Change to Delegations: Approval of Applications to SSAU

Council approved an amendment to Personnel Policy and Procedures, as shown in the report of the August meeting, to permit a Dean or the Head of the Budget Division to authorise applications for membership of the SSAU for staff whose positions are funded from funds other than general funds.

15. Buildings and Estates Committee (Item B.4[a])

15.1 Council received the report of meeting 6/97 of the Buildings and Estates Committee, held on 14 July 1997.

15.2 The Leonard Tierney Room

Council agreed that Room 546, 234 Queensberry Street be named "The Leonard Tierney Room".

15.3 The Grimwade Foyer

Council agreed that the Union Theatre Foyer be named "The Grimwade Foyer".

16. Legislation (Item C)

16.1 Council received the report of meeting 4/97 of the Legislation Committee, held on 25 August 1997.

16.2 Council made the following legislation:

(1) Amendment of Statute 11.5- To amend a provision relating to unsatisfactory progress (61/97)

(2) Amendment of Statute 12.3 -To alter provisions governing the notification of results of assessments (62/97)

16.3 Council made the following Regulations as detailed in the report:

(1) Making of Regulation R3.303 -To establish the Graduate Diploma in Psychology (40/97)

(2) Making of Regulation R3.304- To establish the degree of doctor of Psychology (41/97)

(3) Amendment of Regulation R3.216 -To re-name the degree of master of Psychology as the master of Child Clinical Psychology(42/97)

(4) Making of Regulation R3.305 -To establish the degree of master of Psychology (43/97)

(5) Amendment of Regulation R3.127 -To amend a provision governing candidature (54/97)

(6) Amendment of Regulation 7.1.R2- To re-style a chair (55/97

(7) Amendment of Regulation R3.237 To change a course title (57/97)

(8) Amendment of Regulation 12.6.R1 -To add to the provisions governing academic dress (59/97)

(9) Amendment of Regulation R3.261 -To establish conditions for the granting of a double award (60/97)

(10) Amendment of Regulation 7.1.R2 -To establish a chair of Economics (64/97)

(11) Making of Regulation R3.306 -To establish the degree of Master of Creative Arts by Research (Victorian College of the Arts) (65/97)

(12) Amendment of Regulation R3.60 -To amend the requirements pertaining to confirmation of Ph.D. candidature (66/97)

(13) Amendment of Regulation 7.1.R2 -To provide for the means to identify the academic discipline of a person appointed as Dean of a Faculty in certain circumstances (67/97)

(14)Revocation and re-making of Regulation 8.1.R6 -To revise the Library Rules (52/97)

(15) Amendment of Regulation 17.1.R15 -To add a member to the Student Support Committee (68/97)

(16) Amendment of Regualtion R6.72 -To revise the amounts available for award of the A.J. Francis Prizes (70/97)

(17) Making of Regulation R7.197 -To establish the Dookie Farms 2000 Project Fund (6/97)

(18) Amendment of Regulation 17.1.R6 -To revise some Purchasing Procedures and Delegations in Relation to Financial Matters (69/97)

(19) Amendment of Regulation 17.1.R10 -To revise parts of the Transport Policy (71/97)

17. Summary of Reports on Matters dealt with by the Vice-Chancellor (Items D.2[a] and D.2[b])

Council received the summary of reports on matters dealt with by the Vice-Chancellor, as set out in Items D.2(a) and D.2(b).

18. Melbourne Theatre Company Board of Management (Items D.3[a] and D.3[b]

Council received the reports of meetings 6/97 and 7/97 of the Melbourne Theatre Company Board of Management, held on 26 June 1997 and 18 July 1997, respectively.

19. 1996 Financial Report - Department of Veterinary Clinic and Hospital

Council received the 1996 Financial Report of the Department of Veterinary Clinic and Hospital.

20. Introduction of New Professors

Professor J McCluskey and Professor J Parker were introduced to Council members and welcomed to the meeting.