THE UNIVERSITY OF MELBOURNE

COUNCIL MEETING NO. 5

A meeting of the Council was held in the Council Chamber, University, on Monday 4 September, 1995 at 4.00 pm.

Present

The Chancellor (The Hon Sir Edward Woodward) (in the Chair)
The Deputy Chancellor (Mrs F S Marles)
The Deputy Chancellor (Dr N G Curry)
The Vice-Chancellor (Professor D G Penington)
The Vice-President of Academic Board (Professor T W Healy)
The President of the Student Union (Ms E Johnston)
The President of the University of Melbourne Postgraduate Association (Mr D Cook)

Mr T L Anning, Ms G M Blood, Mrs N E Davies, Dr K E Forward, Hon B Forwood, Mrs P A Fry, Mrs B M Hamer, Professor A G Klein, Mr J Li, Associate Professor P T McTigue, The Rev Dr K R Manley, Associate Professor M W Nott, Mr R M Parris, Mr V Perton, Mr I A Renard, Professor C A Saunders, Mr K C Stone, and Mr D V C Tricks.

The Deputy Vice-Chancellor (Resources) (Professor B A Sheehan)
The Registrar (Mr J B Potter)
The Academic Registrar (Mr R I A Marshman)
The Director of Financial Services (Mr D Percival)
The Director of Property and Buildings (Mr A R Bradley)
The Director of Personnel Services (Ms E Baré)
The Director of Information Technology Services (Mr N Reidl)
The Director of Executive Services (Mr L N Currie)
The Academic Secretary (Mr I L L Powell)
The Council Secretariat Officer (Mr J A Goodwin)

Ms P McKay, Mr B Donovan, and Mr P O'Keefe were in attendance.

Business

1 Honorary Degree of Doctor of Laws

Council adopted the recommendation of the Academic Board (Item A.6[a]) that an honorary degree of Doctor of Laws be conferred on the Vice-Chancellor, Professor D G Penington.

2. Appointment of Professor Emeritus

Council adopted the recommendation of the Special Professorial Appointments and Awards Committee (Item B.10[b]) that the Vice-Chancellor, Professor D G Penington, be appointed as Professor Emeritus with effect from 1 January, 1996.

At this point, Professor Penington joined the meeting, was advised of the Council decisions, and congratulated by acclamation.

3. Leave of Absence (Item A.01)

Apologies were received from Professor Larkins, Professor McMahon, Mr Priestley, Professor Schedvin, Mr Westmore and Mr Wragge.

Leave of absence for this meeting had been granted to Mr Carden, Mr Finemore, Professor Kincaid-Smith, and Professor Prescott.

Leave of absence for the October meeting was granted to Mrs Marles, Associate Professor McTigue and Mr Wragge.

4. Returning Officer's Report (Item A.02)

The Registrar, as Returning Officer, reminded members that nominations had been called for the election of five graduates to Council, and advised that Mr Wragge had decided not to stand for re-election for another four-year term, but the other four retiring members, Mrs Marles, Dr Curry, Mrs Hamer and Mr Chernov had re-nominated. As only one other nomination had been received - from Emeritus Professor David Beswick, there would be no necessity for a poll, and a formal declaration of the result of the election would be made at the October meeting of Council.

5. Minutes of Meeting No 4/95 (Item A.1)

The minutes of meeting 4/95 of Council held on 3 July 1995, copies of which had been distributed, were confirmed.

6. Starring of Additional Items (Item A.2)

Items B.1(a)5, B.1(b)2, B.6(5), and B.10(b)5 were starred for discussion.

7. Vice-Chancellor's Reports (Item A.4)

7.1 Council received the Vice-Chancellor's First and Second Reports.

7.2 Affirmative Action Program 1995-1999: Council adopted the recommendation that the Affirmative Action Program 1995-1999, as set out in Appendix 1 to the First Report, be approved.
7.3 Amenities and Services Fee: This item was dealt with in the Open Section of the meeting. Minute 42 below refers.
7.4 Director - Walter and Eliza Hall Institute: Council agreed that the person whose career statement was circulated at the meeting of Council be appointed as the Director of the Walter and Eliza Hall Institute and Professor of Medical Biology.
7.5 Intellectual Property Statute: Council agreed to adopt the Report of the Working Group as a policy framework for development of revisions to the Intellectual Property Statute.
The Vice-Chancellor noted that the provision for possible recovery of costs by the University in a publication, related to direct costs such as preparation of illustrations or other materials for publication, but not to the costs associated with research on which the publication was based.
7.6 Australian Principals Centre Limited: that the management and conduct of the affairs or concerns of the University requires the University to participate in the establishment of a company to be called the Australian Principals Centre Ltd;
that Council authorise the Vice-Chancellor to conclude agreements on behalf of the Council, once he is satisfied that the University's interests are adequately protected; and
7.7 University Acts (Further Amendment) Bill: that Council make a resolution pursuant to Section 27(1) of the College's Act that the Council of the College may make statutes with respect to the conferring of diplomas only where those diplomas are not awards offered by the University in the College.

8. Joint Committee on Policy (Item A.5)

8.1 Council received the report of the Joint Committee on Policy Meeting 5/95, held on 14 August, 1995.

Council adopted the following recommendations:

8.2 Foundation Chair of Agribusiness

that a Foundation Chair of Agribusiness be established, to be located in the Department of Agriculture and Resource Management;

8.3 Academic Review of the Hawthorn Institute of Education

that responsibility for the Graduate Diploma in Mathematics Education offered at Hawthorn transferred to the Department of Science and Mathematics Education as from 1 January 1996;

that, as from 1 January 1996, the Graduate Diploma in Student Welfare become the responsibility of the Department of Learning, Assessment and Special Education, Faculty of Education;

that the Graduate Certificate of Educational Studies (TESOL) continue to be offered in the Department of Language, Literacy and Arts Education at Parkville and that it be phased out at Hawthorn Institute;

8.4 Centre and Chair in the Practice of International Trade

that a Centre in the Practice of International Trade be established.

that a Chair, to be named the John Gough Chair in the Practice of International Trade, be established and located in the Centre.

8.5 T.R. Ashworth Centre for Research in Social Theory

That the T.R. Ashworth Bequest continue to support the T.R. Ashworth Centre for Research in Social Theory, currently located in the Department of History and Philosophy of Science, to 28 April 1998.

8.6 Academic Exchange Agreement with Lund University

that the proposed academic exchange agreement between the University of Melbourne and Lund University, as set out in Appendix F to the report , be approved.

8.7 Australian Principals Centre Limited

This matter was dealt with under the Vice-Chancellor's Report (Minute 7.6 above refers)

9. Academic Board (Items A.6[a] and A.6[b])

9.1 Council received the report of Academic Board meeting 5/95, held on 24 August , 1995, plus an additional report containing one recommendation, which was dealt with as the first item of the meeting (Minute 1 above refers).

Council adopted the following recommendations:

9.2 Chair of Agribusiness

that a standing committee be established for the Chair in Agribusiness, as set out in Appendix A to the report, and that Mr Taylor be appointed as the member of Council who is not a member of staff of the University;

9.3 John Gough Foundation Chair in the Practice of International Trade

that a standing committee be established for the John Gough Chair in the Practice of International Trade, as set out in Appendix B to the report, and that Mr Tricks be appointed as the member of Council who is not a member of staff of the University;

9.4 Board of the School of Graduate Studies

that the Board of the School of Graduate Studies be revised as set out in Appendix C to the report;

that the terms of reference of the Board of the School of Graduate Studies be approved, as set out in Appendix D to the report;

9.5 New and Amended Courses

9.5.1 that the following new courses, details of which are set out in Appendix E to the report, be offered in 1996;

Faculty of Education

	Postgraduate Diploma of Education and Training (Curriculum)

	Postgraduate Diploma of Education and Training (Information Technology)

	Postgraduate Diploma of Education and Training (Organisational Change)

	Postgraduate Diploma of Education and Training (Technology)

9.5.2 that the following new courses, details of which are set out in Appendix F to the report, be offered in 1996:

Faculty of Education

	Graduate Certificate of Education and Training (Information Technology)

	Graduate Certificate of Education and Training (Technology Education)

	Graduate Certificate of Education and Training (Vocational Education)

9.5.3 that the following new course, details of which are set out in Appendix G to the report, be offered in 1996:

Faculty of Medicine, Dentistry and Health Sciences

Graduate Diploma in Genetic Counselling

9.5.4 Faculty of Arts

that the Public Policy stream in the Postgraduate Diploma in Arts be renamed as the Postgraduate Diploma in Public Policy

that the Public Policy stream in the Master of Arts be renamed as the Master of Public Policy

9.5.5 Faculty of Medicine, Dentistry and Health Sciences

that the Graduate Diploma in Pharmaceutical Sciences be renamed as the Graduate Diploma in Drug Evaluation and Pharmaceutical Sciences

9.6 Entrance Requirements - Diploma of Oral Health Therapy

that the 1996 entrance requirements for the Diploma in Oral Health Therapy be expressed as follows:

"Students must satisfy tertiary entrance requirements. Students must also obtain a grade average of at least C in VCE units 3 and 4 (or equivalent) in English and Biology."

10. Financial Management (Item A.8)

10.1 Council received the following documents:

			

		Financial Plan Narrative [Text]

		Financial Model [Diagram]

		Financial Plan 1996-98 [Spread Sheets]

		Financial Position as at 30 June , 1995 [D1]

		Financial Section of the Annual Report, 1994

and a tabled supplementary paper - Capital Management Plan.

10.2 After some introductory remarks from the Vice-Chancellor and the Registrar, there was some discussion, after which Council agreed to resume the discussion at the next meeting of Council.

11. Finance Committee (Items B.1[a]) and B.1[b])

11.1 Council received the reports of Finance Committee meetings 6/95 and 7/95, held on 26 July and 23 August 1995, respectively.

11.2 Membership of Finance Committee

Council adopted the recommendation that the membership structure of the Finance Committee be amended to include the President of the University of Melbourne Postgraduate Association or a member of the University of Melbourne Postgraduate Association nominated at the beginning of the year;

11.3 Allocations from the Reserve Investment Fund

11.3.1 Council resolved that the balance of the Reserve Investment Fund amounting to approximately $48 million be allocated to:

(a) develop and support the operation of a new building facility for the Museum of Art - $5 million

(b) other developments (including a new building to house the Asia Pacific Institute and to support the operation of the Institute) - approximately $43 million

in accordance with the final wording contained in Attachment 1 to the Second Report of the Finance Committee, amended so that the first sentence of Clause 2 would read:

2. "That the balance of the funds available be allocated to a special capital facilities development fund as an interest- bearing account, the purposes of which would include developing and supporting the operation of a new building to house the Asia Pacific Institute and to support the operation of the Institute."

Council noted that any proposed expenditure from the interest bearing account would be subject to the normal approval processes.

11.3.2 Cost Adjustment Factors

Council adopted the recommendation that the two budget Cost Adjustment Factors for 1996 be adopted, a Global Cost Adjustment Factor of 1.298 applicable to the affiliates and a Cost Adjustment Factor of 1.286 applicable to allocations through the Central Budgets Committee.

11.3.3 Allocation to Central Budgets Committee

Council adopted the recommendation that an allocation of $234.216 million for 1996 based on the 1996 Cost Adjustment Factor of 1.286 be made to Central Budgets Committee and that Central Budgets Committee be authorised to make initial expenditure allocations up to $234.216 million for 1996.

11.3.4 Allocations

Council resolved that based on the 1996 Global Budget Cost Adjustment Factor of 1.298:

11.3.4.1 Allocations to VCA, VCAH and HIE

an initial funding allocation of $13.550 million be made to the Victorian College of the Arts;

an initial funding allocation of $10.594 million be made to the Victorian College of Agriculture and Horticulture; and

an initial funding allocation of $9.884 million be made to Hawthorn Institute of Education.

(Council noted that the initial funding allocations to the Victorian College of the Arts, Victorian College of Agriculture and Horticulture, and Hawthorn Institute of Education would be subject to consultation with those institutions concerning deductions factored into the above figures).

11.3.4.2 Allocations to Teaching Hospitals

that an allocation of $849,000 be made to Teaching Hospitals.

and authority be given to the Vice-Chancellor and the Registrar to amend the funding allocations as a result of movements in the Cost Adjustment Factor.

Council approved the following recommendations:

11.3.5 HECS Reimbursement

that upon receipt of the HECS reimbursement for State places the relevant component of that amount be distributed to Affiliated Institutions at the confirmed rate per place.

11.3.6 Delegation of Authority

that authority be given to the Vice-Chancellor and the Registrar to amend the allocations to Affiliated Institutions as necessary, in accordance with any other external adjustments and agreed changes, subject to reporting those amendments to Finance Committee through the Financial Planning Sub-Committee.

11.4 Funds Received from DEET

11.4.1 that the Vice-Chancellor and the Registrar be authorised to allocate the funding amounts received from DEET for:

	State Superannuation (Emerging Costs) 

	Support for Aboriginal Students

	 Equity Program Funding

 	and

11.4.2 that Council agree that any shortfall in DEET equity funding relative to approved expenditure of $130,000 be underwritten from University Reserve Funds.

11.5 Capital Works Program

Council approved allocations totalling $25,450,000 for the Capital Works Program as set out at Attachment II to the Second Report of the Finance Committee.

12. Suspension of Standing Orders

Council agreed to suspend the Standing Orders of Council to permit the continuation of the meeting beyond 7 p.m.

13. Central Budgets Committee (Item B.2)

13.1 Council received the report of the Central Budgets Committee meeting 2/95, held on 4 August 1995.

13.2 Council adopted the recommendation that, from 1996, the CBC budget allocation to the Library be provided on a one line basis, indexation included therein account appropriately for Bookvote expenditure, and the Libraries Committee be responsible for oversight of the management of the budget and development of appropriate administrative safeguards.

14. Buildings Committee (Item B.5)

Council received the report of the Buildings Committee meeting 5/95, held on 24 July, 1995.

15. Administrative Committee (Item B.6)

15.1 Council received the report of Administrative Committee meetings 24/95 to 30/95 inclusive

15.2 Graduate Centre - Liquor Licence Application: Council adopted the recommendation that Council apply for a Full Club Liquor Licence for the Graduate Centre, and adopted the proposals for the administrative arrangements as set out in Attachment A to the report.

16. Academic Staff Development Committee (Item B.7)

Council received the report of the Academic Staff Development Committee meeting 2/95, held on 14 July, 1995.

17. Committee of Convocation (Item B.8)

Council received the report of the Committee of Convocation meeting 4/95, held on 19 July, 1995

18. Animal Experimentation Ethics Committee (Item B.9)

18.1 Council received the report of meeting 4/95 of the Animal Experimentation Ethics Committee, held on 22 June 1995.

18.2 AEEC Guidelines on Australian native fauna: Council adopted a recommendation that clause 5.3(c) of Standing Resolution 2.15 be amended to delete reference to the Committee's guidelines for experimental studies of Australian native fauna and to include in its place reference to current guidelines issued by the National Health and Medical Research Council regarding the use of Australian native mammals in biomedical research.

19. Standing Committee on Staff Salaries (Items B.10[a] and B.10[b])

19.1 Council received reports of meetings 4/95 and 5/95 of the Standing Committee on Staff Salaries, held on 3 July and 17 August, 1995 respectively.

Council adopted the following recommendations:

19.2 Melbourne University Press Loadings

that approval be given to the Finance Committee of MUP to approve, on the recommendation of the Director, loadings to recognise performance of up to 15% of base salary, which may or may not be superannuable, to be paid to the staff of the M.U.P;

19.3 Arts Faculty - Honorarium for External Examiners

that Council approve a new rate of $110.00 for external examiners for the examination of Shorter Theses of 20,000-22,000 words; and

19.4 Loadings to Academic Board Officers

that Council approve the following modification to the policy in the Personnel Policy and Procedures manual related to Loadings to Academic Board Officers:

16.3.7 Loadings are not superannuable, unless otherwise approved by the Vice-Chancellor. Such approvals would normally be made in the context of retirement planning. Loadings are paid fortnightly as part of salary and are paid on annual and long service leave, but are not included in termination payments.

19.5 Salaries for Professional Veterinary Staff

Council approved an increase of 1.5% in salaries for professional veterinary staff at the Veterinary Clinic and Hospital, Werribee, with effect from 2 February 1995.

19.6 Rate of Payment for Moots

Council approved an increase of 1.5% in the rate for Moots from 4 September 1995, bringing the rate to $212 per moot.

20. Investment Committee (Item B.11)

20.1 Council received the report of the Investment Committee meeting 3/95, held on 31 July 1995.

20.2 Council approved in principle an amended Standing Resolution 2.28 - Investment Committee, as shown in Attachment 1 to the report.

21. Graduate Centre Committee (Item B.12)

21.1 Council received the report of the Graduate Centre Committee meeting 1/95, held on 19 July 1995.

21.2 Users' Agreement: Council adopted the recommendation that the University Statutes be amended to enable the Warden of the Graduate Centre to exercise disciplinary powers, as shown in the report.

22. Special Professorial Appointments and Awards Committee (Item B.13)

22.1 Council received reports of the Special Professorial Appointments and Awards Committee meetings 2/95 and 3/95, held on 20 June, 1995 and 22 August 1995 respectively. The recommendation from meeting 2/95 was dealt with earlier in the meeting (Minute 2 above refers).

Council adopted the following recommendations:

22.2 Appointment to Personal Chair: that the person whose career statement was circulated at the meeting of Council be appointed to a Personal Chair in the Faculty of Science with effect from 5 September, 1995;
22.3 Re-Appointment of Professorial Associate: that Professor G F Mitchell, currently a Professorial Associate with the title of Professor in the Department of Microbiology, be re-appointed as a Professorial Associate with the title of Professor in the Faculty of Veterinary Science for the period 5 September, 1995 to 5 April, 1998 subject to him continuing to hold his present appointment at the Commonwealth Serum Laboratories; and
22.4 Council Standing Resolution 2.20 - Committee for Appointment as Professorial Associate with the Title of Professor: that the revised Council Standing Resolution 2.20, as set out in Appendix A to the report, be approved.

23. Committee for Appointment of a Professorial Associate with the title of Professor (Item B.14)

23.1 Council received the report of meeting 1/95 of the Committee for Appointment of a Professorial Associate with the title of Professor, held on 19 July 1995.

23.2 Council adopted the recommendation that in the event that the person whose career statement was circulated at the meeting of Council accepts an offer of appointment as Director of Palliative Medicine at St Vincent's Hospital, Peter MacCallum Cancer Institute, Caritas Christi Hospice and Mercy Hospice Care, the University should invite him to accept the position of Professorial Associate with the title of Professor in the Department of Medicine (St Vincent's and Geelong Hospitals) for a term of five years or for the period in which he holds the appointment of Director, whichever is the shorter.

24. Standing Committee for the Chair of Electrical and Electronic Engineering (Item B.15)

24.1 Council received the report of meeting 1/95 of the Standing Committee for the Chair of Electrical and Electronic Engineering, held on 22 August 1995.

24.2 Council adopted the recommendation that the person whose career statement was distributed to the meeting be appointed to the Chair of Electrical and Electronic Engineering.

25. Committee of Deans of Faculties (Item B.16)

25.1 Council received the report of meeting 6/95 of the Committee of Deans of Faculties, held on 17 August, 1995.

25.2 Membership - Student Services Advisory Committee: Council adopted a recommendation that the membership of the Student Services Advisory Committee be amended to include a postgraduate student nominated by the President of the University of Melbourne Postgraduate Association and a representative of the International Office.

26. Standing Committee for the Foundation Chair of Linguistics or Applied Linguistics (Item B.17)

26.1 Council received the report of meeting 2/95 of the Standing Committee for the Foundation Chair of Linguistics or Applied Linguistics, held on 17 August 1995.

26.2 Council adopted the recommendation that the person whose career statement was distributed to the meeting be appointed to the Foundation Chair of Linguistics or Applied Linguistics

27. Equal Opportunity Standing Committee (Item B.18)

27.1 Council received the report of meeting 5/95 of the Equal Opportunity Standing Committee, held on 18 August, 1995.

27.2 Children on Campus Policy: Council adopted the Children on Campus Policy as attached at Appendix A to the report.

27.3 Reappointment of Sexual Harassment Adviser: Council adopted the recommendation that Ms K Donelan be reappointed as a Sexual Harassment Adviser.

28. Committee for Appointment of a Professorial Associate with the Title of Professor (Item B.19)

28.1 Council received the report of meeting 1/95 of the Committee for Appointment of a Professorial Associate with the Title of Professor held on 24 August, 1995.

28.2 Professor/Director Of Radiology (Austin And Repatriation Medical Centre): Council agreed that in the event that the person whose career statement was distributed to the meeting accepts an offer of appointment as Director of Radiology at the Austin and Repatriation Medical Centre, the University should invite him to accept the position of Professorial Associate with the title of Professor in the Department of Radiology for a term of five years or for the period in which he holds the appointment of Director of Radiology, whichever is the shorter.

29. Legislation Committee (Item C)

29.1 Council received the report of the Legislation Committee meeting 4/95, held on 28 August 1995.

29.2 Council made the following items of legislation, as detailed in the report.

(1) Amendment of Statute 12.6 - To clarify a provision concerning conferring of degrees (51/95)

(2) Amendment of Statute 13.1 - To provide powers to the Warden of the School of Graduate Studies with respect to Student Discipline (52/95)

29.3 Council made the following "R" Series Regulations as detailed in the report.

(1) Making - Regulation R3.261- To establish the diploma of Oral Health Therapy (29/95)

(2) Making - Regulation R2.262 -To establish the degree of master of Public Policy (47/95)

(3) Making - Regulation R7.191 -To establish the John Harvey Foster Bequest (48/95)

(4) Making - Regulation R3.263 -To establish the degree of master of International Business (49/95)

(5) Amendment - Regulation R3.152 - To provide for an honours degree of bachelor of Education in primary education and also of the degree of bachelor of Teaching (53/95)

(6) Making - Regulation R3.264 - To establish the degree of master of Audiology (54/95)

(7) Amendment - Regulation 7.1R2 - To establish two chairs (55/95)

(8) Amendment - Regulation 12.6.R1 - To provide for two additions to the provisions governing academic dress (56/95)

(9) Amendment - Regulation 7.1.R2-To change a reference to a professor (57/95)

(10) Amendment - Regulation 7.1.R2- To add a reference to a professor (58/95)

(12) Revocation & re-making Regulation R6.28 - To revise the Harbison-Higinbotham Scholarship(60/95)

(13) Revocation & re-making Regulation 3.242 - To provide for a generic award (61/95)

(14) Amendment - Regulation R3.241 - To re-name a graduate diploma (62/95)

29.4 Council made the following "O" Series Regulations as detailed in the report.

(2) Amendment - Standing Resolution 2.15 - Animal Experimentation Ethics Committee

(3) Amendment - Standing Resolution 2.28 - Investment Committee

(4) Amendment - Standing Resolution 2.20 - Committee for Appointment as Professional Associate with the Title of Professor

30. Summary of Reports on Matters dealt with by the Vice-Chancellor (Items D.2[a] and D.2[b])

Council received the summary of reports on matters dealt with by the Vice-Chancellor, as set out in Items D.2(a) and D.2(b).

31. Human Research Ethics Committee (Item D.5)

Council received the report of meeting 3/95 of the Human Research Ethics Committee, held on 15 June, 1995.

32. Medley Hall Council (Item D.6)

Council received the report of the Medley Hall Council meeting 2/95.

33. Strathfieldsaye Institute of Teaching and Research in Agriculture and Allied Sciences (Item D.7)

Council received the report of meeting 2/95 of the Strathfieldsaye Institute of Teaching and Research, held on 18 July, 1995.

34. Melbourne Theatre Company Board of Management (Items D.8 [a], [b], and [c])

Council received reports of meetings 5/95, 6/95 and 7/95 of the Melbourne Theatre Company Board of Management, held on 19 May, 14 June and 21 July 1995, respectively.

35. Standing Committee for the Chair of Anatomy (Item D.9) )

Council received the report of meeting 1/95 of the Standing Committee for the Chair of Anatomy, held on 25 August, 1995.

36 Alumni Relations Committee (Item D.10) )

Council received the report of meeting 3/95 of the Alumni Relations Committee, held on 23 August 1995.

37. Animal Experimentation Ethics Committee (Item D.11) )

Council received the report of meeting 3/95 of the Animal Experimentation Ethics, held on 10 August 1995.

38. Information Technology Policy Advisory Committee (Item D.12) )

Council received the report of meeting 4/95 of the Information Technology Policy Committee, held on 21 August, 1995.

39. Standing Committee for the Chair of Management (Diversity and Change) (Item D.13) )

Council received the report of meeting 1/95 of the Standing Committee for the Chair of Management (Diversity and Change), held on 29 August, 1995.

40- Administrators of the Staff Superannuation Scheme (Item D.14) )

Council received the report of meeting 1/95 of the Administrators of the Staff Superannuation Scheme, held on 27 June, 1995.

41- Administrators of the MCAE Staff Superannuation Scheme (Item D.15)

Council received the report of meeting 1/95 of the Administrators of the Staff Superannuation Scheme, held on 2 June, 1995.

42. Amenities and Services Fee (Item E.1)

42.1 Council received a paper from the Vice-Chancellor ( Appendix 2 to his First Report) titled "Proposed Policy for Development of Amenities and Services Fee Distribution", details of the student services provided directly by the University (Appendix 4 to the Second Vice-Chancellor's Report), a paper from the President of the Student Union (Appendix 2 to the Second Vice-Chancellor's Report), two papers from the President of the Postgraduate Association (Appendix 3 to the Second Vice-Chancellor's Report and a tabled supplementary paper - E.1), and a tabled paper from the Vice-Chancellor titled "Principles for a Review of Student Services".

42.2 1996 Allocation: The Vice-Chancellor advised that discussions were currently being carried out by a group of eight, two representatives from each of the Student Union, Postgraduate Association and the Committee for Sport and Physical Recreation, together with the Academic Registrar, Mr Ian Marshman and himself.
42.3 Review of Policy Proposals: The Vice-Chancellor spoke to his paper "Proposed Policy for Development of Amenities and Services Fee Distribution" . He referred to representations that the effect of the document would be to put a ring around the funding provided to the Centre for Sport and Physical Recreation and gave an assurance that this was not the intention. The services provided by the Centre for Sport and Physical Recreation would continue to be subject to rigorous scrutiny each year to identify possible savings in the same way that the services of the Student Union and the Postgraduate Association are assessed.
The Vice-Chancellor advised that MUSUI and UMPA had been requested to come forward with their own proposals for policy for future distribution of the Amenities and Services Fee. Council adopted the recommendation of the Vice-Chancellor that the proposals from the Vice-Chancellor and the two student organisations be considered by a small committee which would meet with each of the student organisations, including representatives of the Committee for Sport and Physical Recreation, and would report back to Council. The committee is to comprise Dr Norman Curry (Chair), Mrs Phyllis Fry and Mr Ian Marshman. An amendment was moved by the President of the Student Union, that membership of the Committee be extended to include three student representatives, one from the Sports Association , one from the Postgraduate Association and one from the Student Union. It was noted that all three groups, each with vested interests, would be consulted by the Committee. The amendment was lost
42.4 External Review of Student Services: The Vice-Chancellor advised of his support for a proposal for a review of all student services. He indicated that the basis for the review should be as set out in his tabled paper "Principles for a Review of Student Services". He would be seeking a meeting with each of the student bodies to discuss terms of reference before engaging the services of an external management consultant to carry out the review. If agreed, the review would proceed; if agreement was not reached, the matter would be referred back to Council.

43. Motion to Adopt or Receive "Unstarred Items of Business" (Item F)

In accordance with established procedure it was formally agreed that the items of business that had not been specifically discussed should be adopted where containing recommendations or received where containing reports.

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