Council Meeting No 6/08

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A meeting of the Council was held in the Council Chamber, 1st Floor, Old Quadrangle on Monday, 1 September 2008 at 4.00pm.

Present

Members

The Chancellor (Mr I Renard) (in the Chair)
The Deputy Chancellor (Hon. A Chernov)
The Deputy Chancellor (Ms R Storelli)
The Vice-Chancellor (Professor G Davis)
The President of Academic Board (Professor P Pattison)
Ms S Beattie, Professor G Bowes, Professor P Dawkins (from 4.45pm), Dr M Doig, Ms H Hayman, Mr R Johanson, Associate Professor M Joshi,
Ms L Landy, Dr V Mansour, Ms E Ritchie, and Ms M Sloss

Others Attending

The President of Convocation (Ms L Boston)
The President of UMPA (Ms T Jonas)
The President of UMSU (Ms L Buckingham)

The Provost (Professor P McPhee
The Deputy Vice-Chancellor (Global Relations) (Professor F Larkins)
The Deputy Vice-Chancellor (Research) (Professor P Rathjen)
The Pro-Vice-Chancellor (Global Relations) (Professor W Bebbington)
The Vice-President of Academic Board (Professor G Stevens)
The Senior Vice-Principal (Mr I Marshman)
The Vice-Principal and Chief Financial Officer (Mr D Percival)
The Vice-Principal and General Counsel (Mr C Penman)
The Vice-Principal (Human Resources) (Mr N Waugh)
The Vice-Principal (Property and Campus Services) (Mr C White)
The Deputy Principal (Advancement) (Ms J Stephens)

The University Secretary (Ms J White)
The Deputy University Secretary (Mr J Green)
The Director, Office of the Vice-Chancellor (Mr D Speagle)
The Manager, Corporate Affairs (Ms C Buckridge)
Ms E Fazio (Office of the Vice-Chancellor)

BUSINESS

1. Formal Matters

   1.1 Apologies and Leave of Absence Requests [Item A.01]

   Council noted that leave of absence had been granted for this meeting to Ms E Alexander and the Hon. D White and that an apology had been received from Mr P Briggs.

2. Returning Officer’s Report [Item A.02]

The University Secretary reported that there had been a call for nominations on 25 August for a professional staff member of Council as the term of office of Mr M Coyle expires on 31 December 2008.  For the first time there will be an electronic ballot in accordance with the revised Regulation 2.1.R1.

3. Minutes of Previous Meetings and Follow Up Action Sheet [Item A.1(a) and A.1(b)]

   3.1 The Minutes of Council meeting 5/08 held on 14 July 2008, copies of which had been distributed, were confirmed, subject to the following amendments:

   • Item 9.11:   was amended to read “the Full Court of” before “the Federal Court.
   • Item 17.1:   the first sentence was revised to commence “Noting that Legislation and Trusts Committee was focussing closer attention on affiliation agreements with a view to capturing and ensuring that better recording of joint research projects…”

   3.2 The Action Sheet from Meeting No.5/08 was noted.

   3.2.1 Meeting with new Deans

   The University Secretary advised that a schedule would be provided to the next meeting.

   3.2.2 Vice-Chancellor’s Contract

   The Chancellor advised that the Vice-Chancellor had signed a new contract of employment on 23 July 2008 on the terms reported to the last meeting.

4. Declarations of Interest [Item A.2(a)]

The Chancellor called for any declarations of interest for items on the agenda for the current meeting.  No declarations were received.

5. Starring of Additional Items [Item A.2(b)]

Additional items B.2(4), B.2(6), B.2(27), B.3(1), B.3(2.5), B4(4), B.4(5), B.4(a)(1), C.8(3) and C.9(1) were starred for discussion.

6. Motion to Adopt or Receive “Unstarred Items of Business” [Item A.2(c)]

In accordance with established procedure, it was formally agreed that the items of business that were not to be specifically discussed should be adopted where containing recommendations or received where containing reports.

7. Listing of Key Issues and Documents for Discussion [Item A.4]

   7.1 Campaign Plan Presentation
   [Refer also Agenda Item B.2.F.16]

   Professor W Bebbington, Pro-Vice-Chancellor (Global Relations) presented to Council “The University of Melbourne Campaign Plan, July 2008 – June 2015”. 
   He advised Council that the plan was the culmination of two years development following the publication of the Advancement Strategic Plan in June 2006, which itself arose from the launch of the decade-long Growing Esteem strategy in 2006.

   Critical to the success of the strategy was the need for the University to significantly expand its resource base through increased endowment and philanthropic income. 

   Council noted that there had been extensive consultation and stakeholder testing and that it would be the first major fundraising campaign conducted by the University since the centennial appeal of 1955.

   The Plan contained five major campaign goals, approved by Deans, each with targets which will guide the nature of endowments, gifts and legacies.  A launch date will be confirmed once a minimum campaign target has been met.  Meanwhile, the plan would proceed in a “quiet phase” during which a campaign web site and campaign brochure, the “Book of Dreams” would be developed.

   Council noted certain comparative data with other Universities in Australia and was advised that reporting standards on fund-raising campaigns had recently been adopted by the GO8.

   Professor Bebbington advised that five members of Council, the Hon. A Chernov, Mr R Johanson, Mr I Renard, Ms E Ritchie and the Vice-Chancellor had agreed to join the University Campaign Board and he was awaiting confirmation from two more members.

   The Vice-Chancellor congratulated Professor Bebbington and the Deputy Principal (Advancement), Ms Jenny Stephens, on their achievements over the past two years in establishing a strong Advancement function, which was integrated with Faculties across the University and which had already begun to show excellent results.

7.2 Melbourne’s India Engagement Strategy
[Refer also Agenda Item B.2.E.15)]

Council received a Presentation from Professor F Larkins, Deputy Vice-Chancellor (Global Relations) outlining the University’s India Engagement Strategy statement, which contained a detailed analysis of the current education environment in India.  Professor Larkins examined the prospects for further engagement with India as well as the difficulties that have been encountered in the past.  He noted that there is a small number of higher education institutions compared with China and that, although the University of Melbourne research presence in India is quite significant, it has so far proven hard to formulate formal, productive bilateral relationships.  He also noted that, as best he could determine, the University has the highest number of international students on campus of any University in the world.  Yet it only has a small proportion of Indian students.

Council agreed that the prospects elucidated by Professor Larkins were worthy of further investigation and endorsed a proposal for him to pursue further avenues of opportunity in India, together with Deputy Chancellor Chernov, in the near future.

8. Chancellor’s Report [Item B.1]

   8.1 Resignation of Chancellor

   Council noted the Chancellor's advice that he would be stepping down from office on 10 January 2009, by which time he would have spent over 15 years as a member of Council.

   The University Secretary was asked to prepare a paper describing the process under Standing Resolution 2.18 for nominating and electing the next Chancellor, and that it be distributed to all Council members as soon as it was available.  After some discussion, it was agreed that an opportunity would be provided at the next meeting of Council (20 October) to consider the role of the Chancellor and that nominations for the position would be called after that date in time for the election to be concluded at the Council meeting on 8 December 2008.

   8.2 Membership of Building and Estates Committee

   Council noted that, under the revised composition of Buildings and Estates Committee approved at Council's meeting held on 12 May 2008, only two members of Council could be members of that Committee.  Noting further that Ms Melanie Sloss was prepared to step down as a member, Council confirmed that its two members of that Committee would (until 20 February 2009) be Ms Lynne Landy and Dr Virginia Mansour.

   Council also resolved to re-instate a member of the Committee of Convocation in the composition of the Committee, noting the valuable contribution made by the previous Convocation representative, Mr Rob McGauran.

   8.3 Council Events - 2008

   Council members noted the schedule of Council Events for the remainder of the year and were invited to forward any suggestions for a topic to be discussed at the working dinner on 20 October 2008 to the Chancellor before 5 September 2008.

   8.4 Visit to the Australian Synchrotron at Clayton

   Council noted that the University was a Foundation Investor in this facility and that an invitation from the Director of the Synchrotron, Professor Robert Lamb, for Council members to visit the Clayton site would be issued shortly.

   8.5 Council Meeting Dates - 2009

   Council noted and endorsed the proposed meeting dates for 2009.

9. Vice-Chancellor’s Report [Item B.2]

Council received and noted the Vice-Chancellor’s Report.

9.1 Hawthorn-Melbourne

The Vice-Chancellor reported on recent media coverage surrounding student complaints with respect to Hawthorn-Melbourne, the English language teaching business sold by UMEE in January 2008.  He advised that the cost of fee refunds to students, as required under Commonwealth legislation, would not be borne by the University but by the private provider, HL Pty Ltd.

9.2 Shanghai Jiao Tong Rankings

Council noted that the University had moved up six places to No. 73 in the latest SJTU Academic rankings of World Universities.

9.3 PBC Conference Report

The Vice-Chancellor reported that the annual PBC Conference held at the end of July had continued to hold meetings to discuss the 2009 Budget during the month of August.  He commended the collegial approach taken by senior management and Deans in working through strategies to address the difficulties inherent in the 2009 Budget.

The Senior Vice-Principal advised that the one-off capital grant of $34.8 million under the Federal Government’s Better Universities Renewal Fund would be directed to five major initiatives: Chemistry Laboratories Stage 1, Libraries for the Future, Student Centres, (Environment, Biosciences and Science), the Baillieu Library and certain IT projects that were consistent with the guidelines for the grant.  Council noted that, since some of these projects were already in the Infrastructure Plan, the allocation of the grant would release funds for other important purposes.

9.4 Bradley Review

Council received a copy of the University’s submission to the Review of Australian Higher Education, chaired by Emeritus Professor Denise Bradley.  In answer to a question, the Vice-Chancellor advised Council that the University submission had taken a sharply different line from that of other GO8 Universities.  However, there was broad consensus among them that micro-management of University affairs from Canberra should be addressed.

The Vice-Chancellor also informed Council that he was not optimistic that Federal funding of Higher Education generally would increase substantially in the next three years and was most unlikely to return Australia’s ranking to its former mid-point on the OECD table of expenditure on Higher Education during that time.

9.5 Open Day

The Vice-Chancellor reported on another successful Open Day and congratulated all those involved. He noted that prospective students were now thoroughly engaged with the Melbourne Model and showed a profound interest in the concept of “Breadth” subjects, a distinctive feature of the Model.

9.6 Dalton McCaughey Library

This item was withdrawn.

9.7 Knowledge Transfer Awards

Council noted that the second annual Knowledge Transfer Awards attracted 35 entries from across the University. In addition to the four Awards, the judges added four Excellence Recommendations.

9.8 Senior Appointments

9.8.1 Chair of Veterinary Science

Council noted the appointment of Dr ELB (Ted) Whittem to the Chair of Veterinary Clinical Science, commencing on 17 November, 2008.

9.8.2 Director of Knowledge Transfer and Partnerships

Council noted the appointment of Ms Helen Hayes as Director of Knowledge Transfer and Partnerships within the Global Relations portfolio.

9.8.3 Appointment of Professor Cheryl Saunders to the IDEA Board

Council noted the appointment of Professor Cheryl Saunders to the International Institute for Democracy and Electoral Assistance (IDEA) Board.

9.9 Academic Board Officers 2009

The Vice-Chancellor reported that, after a call for nominations, the following Academic Board Officers had been elected unopposed for 2009:

President:	Professor Geoff Stevens
Vice-President:	Professor Ron Slocombe
Deputy Vice-President:	Professor Ruth Fincher

Council congratulated Professor Stevens on his election as President of the Board.

9.10 Eastern Precinct Update

Council noted the progress report on the Eastern Precinct redevelopment and agreed that it would provide innovative, high quality learning and teaching spaces for students.

9.11 Joint Facility for Food Animal Research

Council endorsed the disestablishment of the Joint Facility for Food Animal Research with immediate effect.

9.12 Compliance Report

Council noted the contents of the Compliance Report, in particular a report of an incident that occurred on 4 August 2008, involving the fall of building materials and damage to glass panels at the 198 Berkeley Street construction site.  It noted that a rectification procedure had been approved by Work Safe Victoria (see further 12.1 below).

In view of the responsibilities of Council in regard to Occupational Health and Safety and the need to monitor incidents, including those which occur on sites managed by contractors, it was agreed that Compliance Reports be included with Council papers in future and not confined to the Council portal.

9.13 Approval for AINSE Ltd

Council noted that the Vice-Chancellor had approved on its behalf the University becoming a member of AINSE Ltd and endorsed the company’s Constitution.

9.14 Urgent Matters from Academic Board

Council endorsed the action of the Vice-Chancellor in approving the following urgent matters from Academic Board on behalf of Council:

9.14.1 Academic Programs – Discontinuation of Courses

The discontinuation of intake into the following courses: 

Melbourne School of Engineering
Postgraduate Certificate in Engineering (Engineering Structures) 540ST
Postgraduate Diploma in Engineering (Engineering Structures) 978 ST
Diploma in Graphic Information Systems 727 GM

Faculty of Arts
Graduate Certificate in Arts 089-AA
Graduate Certificate in Arts (Ancient and Medieval Studies) 089-AC
Graduate Certificate in Arts (Art History) 089-AH
Graduate Certificate in Arts (Australian Indigenous Studies) 089-AI
Graduate Certificate in Arts (Cinema Studies) 089-CI
Graduate Certificate in Arts (Creative Writing) 089-CW
Graduate Certificate in Arts (Development Studies) 089-DS
Graduate Certificate in Arts (Gender Studies) 089-WS
Graduate Certificate in Arts (History and Philosophy of Science) 089-HP
Graduate Certificate in Arts (International Politics) 089-IP
Graduate Certificate in Arts (Islamic Studies) 089- IS
Graduate Certificate in Arts (Linguistics and Applied Linguistics) 089-LA
Graduate Certificate in Arts (Medieval and Renaissance Studies) 089-MR
Graduate Certificate in Arts (Philosophy) 089-PH
Graduate Certificate in Arts (Political Science) 089-PS
Graduate Certificate in Arts (Renaissance and Early Modern Studies) 089-RM
Graduate Certificate in Arts (English Literary Studies) 089-EL
Postgraduate Certificate in Arts (Development Studies) 377-DS
Postgraduate Certificate in Arts (Public Policy and Management) 377-PM
Postgraduate Certificate in Arts (Language Testing & Language Program Evaluation) 377-LT
Graduate Diploma in Arts 069-AA
Graduate Diploma in Arts (Ancient and Medieval Studies) 069-AC
Graduate Diploma in Arts (Anthropology and Development) 069-AD
Graduate Diploma in Arts (Arabic Studies) 069-AR
Graduate Diploma in Arts (Art History) 069-AH
Graduate Diploma in Arts (Asian Studies) 069-AS
Graduate Diploma in Arts (Australian Studies) 069-AU
Graduate Diploma in Arts (Chinese) 069-CH
Graduate Diploma in Arts (Cinema Studies) 069-CI
Graduate Diploma in Arts (Classics and Archaeology) 069-CA
Graduate Diploma in Arts (Creative Writing) 069-CW
Graduate Diploma in Arts (Criminology) 069-CR
Graduate Diploma in Arts (Cultural Studies) 069-CU
Graduate Diploma in Arts (Development Studies) 069-DS
Graduate Diploma in Arts (English Literature) 069-EL
Graduate Diploma in Arts (Environmental Studies) 069-EV
Graduate Diploma in Arts (French) 069-FR
Graduate Diploma in Arts (German) 069-GR
Graduate Diploma in Arts (Hebrew) 069-HE
Graduate Diploma in Arts (History) 069-HI
Graduate Diploma in Arts (Indonesian) 069-IN
Graduate Diploma in Arts (International Politics) 069-IP
Graduate Diploma in Arts (Italian) 069-IT
Graduate Diploma in Arts (Japanese) 069- JA
Graduate Diploma in Arts (Jewish Studies) 069-JS
Graduate Diploma in Arts (Linguistics and Applied Linguistics) 069-LA
Graduate Diploma in Arts (Philosophy) 069-PH
Graduate Diploma in Arts (Philosophy and Social Theory) 069-PT
Graduate Diploma in Arts (Political Science) 069-PS
Graduate Diploma in Arts (Russian) 069-RU
Graduate Diploma in Arts (Sociology) 069-SO
Graduate Diploma in Arts (Anthropology and Social Theory) D17-AA
Postgraduate Diploma in Arts (Asian Studies) 095-AS
Postgraduate Diploma in Arts (Chinese) 095-CH
Postgraduate Diploma in Arts (Criminology) 095-CR
Postgraduate Diploma in Arts (Cultural Studies) 095-CU
Postgraduate Diploma in Arts ((English Literature) 095-EL
Postgraduate Diploma in Arts (French) 095-FR
Postgraduate Diploma in Arts (History and Philosophy of Science) 095-HP
Postgraduate Diploma in Arts (History) 095-HI
Postgraduate Diploma in Arts (Islamic Studies) 095-IS
Postgraduate Diploma in Arts (Jewish Studies) 095-JS
Postgraduate Diploma in Arts (Medieval and Renaissance Studies) 095-MR
Postgraduate Diploma in Arts (Philosophy) 095-PH
Postgraduate Diploma in Arts (Political Science) 095-PS
Postgraduate Diploma in Arts (Art History) 095-AH
Postgraduate Diploma in Arts (Classical Studies and Archaeology) 095-CA
Postgraduate Diploma in Arts (Development Studies) 095-DS
Postgraduate Diploma in Arts (Creative Writing) 095-CW
Graduate Certificate in Arts Management 692-AM

9.14.2 Academic Programs – Proposals for New Courses

The following new courses have been approved:

Faculty of Science

Master of Science (Appendix A to the report)

Faculty of Arts

Graduate Certificate in Arts (Appendix B to the report)
Graduate Diploma in Arts (Appendix C to the report)
Postgraduate Certificate in Arts (Appendix D to the report)
Postgraduate Diploma in Arts (Appendix E to the report)

9.14.3 Resolutions on Selection

The amendments to entry requirements for the following courses, as detailed in Appendix F to the report have been approved:
Master of International Politics

• Master of Global Media Communication and Postgraduate Diploma in Global Media Communication
• Master of Arts Management and Postgraduate Diploma in Arts Management
• Specialist Certificate in Forensic Disability
• Postgraduate Certificate in Educational Studies (TESOL), Postgraduate Diploma in Educational Studies (TESOL), Master of TESOL and Master of Education (Teaching Content through English).

9.15 Standard & Poor’s – Ratings on University of Melbourne

Council noted that Standard & Poor’s had announced on 28 August 2008 that it had affirmed its ‘AA+/A-1+’ credit rating of the University “on the basis of its strong international reputation, balance sheet and management team”.

9.16 Provision of Major Research Funds

Council recalled that it had earmarked $30 million in December 2007 for major research projects and the first application for seed funding (of $500,000) had been received in relation to a Materials Institute.  This would be advised to the next meeting of Finance Committee.

9.17 Reappointment of the Dean of the Faculty of Economics and Commerce

The Vice-Chancellor advised that as a matter of urgency, he had approved on behalf of Council the reappointment of Professor Maggie Abernethy as Dean of the Faculty of Economics and Commerce.  This followed a special meeting of the Remuneration and Employment Conditions Committee earlier in the day, at which the Vice-Chancellor reported on the strong support within the Faculty for her reappointment.  The Remuneration and Employment Conditions Committee’s report will be submitted to the next meeting of Council.

9.18 Replacement Process for the Deputy Vice-Chancellor (Global Relations)

Council noted that the Remuneration and Employment Conditions Committee had approved the process for replacing Professor Frank Larkins as Deputy Vice-Chancellor (Global Relations) upon his retirement.

10. Provost’s Report [Item B.3]

Council received and noted the Provost’s Report to Council.

10.1   Disestablishment of the Truganini Scholarships Committee

Council endorsed the formal disestablishment of the Truganini Scholarships Committee and consequent amendments to Regulations 6.205 and 6.144.

10.2   Provost Summit 2008

Council noted that the Office of the Provost and the Centre for the Study of Higher Education had hosted a Summit on 22 July 2008 in which the theme of “Melbourne’s International Character” was developed in a series of keynote presentations and workshops.  In addition to being a highly positive day, two Carrick Awards had since been awarded to participating staff to support research on the International student experience.

11. Provost’s Report – Supplementary [Item B.3(a)]

11.1 Housing Availability and Affordability for Students at the University of Melbourne

Council received the following papers:

• Housing availability and affordability for students at the University of Melbourne (prepared by the Provost)
• Student Housing Crisis Report and Proposal for the use of 272-278, Faraday Street (prepared by a group of students under the title Student Housing Action Collective)
• Student Housing Action Collective (SHAC) Petition for Affordable Student Housing
• Constituent documents of STUCCO (Student Cooperative for full time students at the University of Sydney)

The President of the University of Melbourne Postgraduate Association (UMPA), Ms Tammi Jonas, gave a presentation on behalf of the Student Housing Action Collective, for which she was commended.

Council noted that the Vice-Chancellor (in a recent speech widely reported in the press), the Provost and many students had highlighted the urgent need for more affordable housing suitable for students and that such housing shortage was a matter of concern.  The Provost invited Council to note his summary of the current situation which included statistics to show that vacancy rates in the Inner Melbourne area had fallen from around 4% to 0.3% over the last three years.  At the same time, rental increases of 10-12% were estimated for 2008.  The Provost also advised that Student Housing Services and Student Financial Aid had both raised their level of support to students, including management of $510,000 allocated in emergency housing grants.

Council further noted that Melbourne University students and others were currently occupying University-owned buildings at 272-278 Faraday Street without permission (giving rise, inter alia, to concerns on health and safety issues).  Council was advised that these buildings were formerly occupied by the Counselling Service, which had been directed to vacate the premises in 2005 due to a serious deterioration in their physical condition.  The buildings were currently awaiting refurbishment.

Council agreed that discussions concerning the Student Housing Action Collective vacating those premises should be left to the discretion of the Vice-Chancellor.

Council resolved:

1. To note the issues outlined in the Provost’s paper, ‘Housing availability and affordability for students at the University of Melbourne’ (including attachments), and in the presentation made to Council by the president of UMPA concerning proposals from the Student Housing Action Collective;
2. To request the Vice-Chancellor to examine the feasibility of the University supporting a co-operative model for urgently needed student housing;
3. To request the Vice-Chancellor to identify optimal solutions for the future utilisation of the terrace buildings at 272-278 Faraday Street, Carlton;  and
4. To request the Vice-Chancellor to report to Council as a matter of urgency on the outcome of his investigations.

12.  Senior Vice-Principal’s Report [Item B.4]

    Council received and noted the Senior Vice-Principal’s Report to Council.

    12.1 Crane Incident

    Following discussion at the July meeting of Council about a mobile crane incident that had occurred on the Chemistry building site, Council noted a report on the policies, procedures and systems utilised by the University to manage the risks associated with engaging independent contractors.  It noted a number of recommendations including a review by University Services of the financial delegations regulations with respect to health and safety requirements of independent contractors and improving the internal EHS audit program.

    12.2 Environment and Resources Efficiency Program

    Council noted that the new Economics and Commerce Building was one of the first University projects to be assessed under the Green Building Council of Australia Education Pilot Tool.  Council requested that a report be provided by the end of the year on progress made against environmental targets set at the end of 2007.

13. Senior Vice-Principal’s Report – Supplementary [Item B.4(a)]

 13.1 Bio21 Institute

Council received a report detailing progress to date on the Administration Restructure of the Bio21 Institute, as recommended by the Review Panel in March 2007.  It noted in particular the item concerning a “whole-of-Institute” approach to EH&S in which the goal is to have a single set of policies and procedures for all occupants of the Institute.  Council requested that it be advised when this goal had been achieved.

14. Finance Committee [Item C.1]

Council received and noted a report from the Finance Committee meeting 4/2008 held on 8 August 2008.

14.1 Melbourne Business School Constitution

Council approved a proposed amendment to the Melbourne Business School Constitution increasing from one to three years the period in which a meeting of Academic Staff must be called to elect a director to the Board.

15. Academic Board [Item C.2]

Council received the report of meeting 7/08 of the Academic Board held on 21 August 2008. 

15.1 Honorary Degrees

15.1.1 Award of Honorary Degree of Doctor of Architecture

Council approved the award of an honorary degree of Doctor of Architecture to an individual whose citation was tabled at the meeting. 

15.2 Academic Programs – Discontinuation of Courses

Council approved the discontinuation of intake into the following courses: 

Faculty of Architecture Building and Planning
Postgraduate Diploma in Planning and design (Architectural History and Conservation)
Master of Urban Design (100 point streams 314MM and 314CC)

Faculty of Science
Bachelor of Information Systems
Diploma of Information Systems

15.3 Academic Programs – Proposals for New Courses

Council approved the following new courses:

U21 Diploma in Global Issues (Appendix A to the report)

Melbourne Graduate School of Education
Postgraduate Certificate in Educational Research (Appendix B to the report)

15.4 Resolutions on Selection

Council approved the amendments to entry requirements for the following courses, as detailed in Appendix C to the report.

• Master of Landscape Architecture
• Master of Architecture
• Master of Social Work
• Master of Nursing Science
• Postgraduate Certificate in Educational Research

15.5 Arts English Language Entry Requirements

Council approved the amendments to the entry requirements for Faculty of Arts programs, in respect of Study Abroad or Exchange students and the Melbourne English Language Bridging program for new generation degrees.

15.6 New Student Award

Council approved the establishment of the following student award:

• Master of Forest Ecosystem science Scholarship (Appendix D to the report)

15.7 Quality of Teaching Survey

Council noted that a working party of the Teaching and Learning Quality Assurance Committee had conducted a sample survey of first year University Breadth subjects and noted that Professor R James (CSHE) would develop a program for academic staff to assist in the development of these subjects.

15.8 e-Portfolios

Council noted that a report from the Teaching and Learning Committee of the Academic Board (TALDEC), on the implementation of e-portfolios for students, had made a number of recommendations which were supported by the Academic Board.  

15.9 Higher Education Graduation Statements

Council noted that the federal Government was likely to recommend the introduction of an “Australian Graduation Statement” along the lines of the European diploma supplement, in order to assist graduates, employers, and education and training institutions both in Australia and internationally.

16. Audit and Risk committee [Item C.3]

Council received a report of meeting 2/08 of the Audit and Risk Committee held on 24 July 2008.

17. Buildings and Estates Committee [Item C.4]

    Council received a report of meeting 3/08 of the Buildings and Estates Committee held on 14 August 2008.

17.1 Grainger Museum

Council approved the schematic design report for the refurbishment of the heritage-listed Grainger Museum.

18. Council Nominations and Governance Committee [Item C.5]

Council received a report of meeting 3/08 of the Council Nominations and Governance Committee held on 19 August 2008.

19. Legislation and Trusts Committee [Item C.8]

Council received the report of meeting 4/08 of the Legislation and Trusts Committee held on 18 August 2008.

19.1 Statutes for Submission to Council

Council approved the revocation or amendment of the following Statutes (6 in number) as detailed in Appendix A of the Report:

(1)	Repeal of Statute 9.31 recommended by the University Secretary on the advice of Melbourne School of Engineering	To terminate the affiliation of Australian Artificial Intelligence Institute Ltd to the University (47/08)
(2)	Amendment of Statute 9.32 recommended by the University secretary on the advice of the faculty of Medicine, Dentistry and Health Sciences	To update the affiliation of The Macfarlane Burnet Institute for Medical Research and Public Health Ltd to the University (56/08)
(3)	Repeal of Statute 9.36 recommended by the University secretary on the advice of the faculty of Medicine, Dentistry and Health Sciences	To terminate the affiliation of The Austin Research Institute to the University (57/08)
(4)	Repeal of Statute 9.54 recommended by the University secretary on the advice of the faculty of Medicine, Dentistry and Health Sciences	To terminate the affiliation of The Austin Research Institute to the University (58/08)
(5)	Amendment of Statute 4.1 recommended by the University Secretary on the advice of the Academic Board	To change the membership of the Academic Board (41/08)
(6)	Amendment of Statute 5.3 recommended by the University Secretary	To update references to Melbourne School of Land and Environment (50/08)

19.2 Regulations for Submission to Council

Council approved the revocation or amendment of the following Regulations as contained in Appendix B to the report:

(1)	Revocation of Regulation 17.1.R11 recommended by the Planning and Budget Committee	To disestablish the Planning and Budget Committee (20/08)
(2)	Amendment of Regulation 6.1.R7 recommended by the University Secretary	To remove references to the Planning and Budget Committee (48/08)
(3)	Amendment of Regulation 8.1.R1 recommended by the University Secretary	To remove a reference to the Planning and Budget Committee (49/08)
(4)	Amendment of Regulation 5.1.R1 recommended by the University Secretary	To update references to Melbourne School of Land and Environment (51/08)
(5)	Amendment of Regulation 5.1.R4 recommended by the University Secretary	To update references to Melbourne School of Land and Environment (52/08)
(6)	Amendment of Regulation 5.4.R1 recommended by the University Secretary	To update references to Melbourne School of Land and Environment (53/08)
(7)	Amendment of Regulation 6.1.R7 recommended by the University Secretary*	To update references to Melbourne School of Land and Environment (54/08)
(8)	Amendment of Regulation 11.1.R3 recommended by the University Secretary	To update references to Melbourne School of Land and Environment (55/08)

*Council noted that an additional amendment had been made to update the name of the School of Graduate Studies to the School of Graduate Research.

19.3 Trust Regulations for submission to Council

Council approved the amendment, revocation or re-making of the following Trust Regulations:

(1)	Revocation and re-making of Regulation R6.205 recommended by the Trusts Lawyer on the advice of the University Secretary’s Department	To update the terms of and rename The Arno Herpe Foundation (42/08)
(2)	Amendment of regulation R6.72 recommended by the Trusts Lawyer on the advice of Melbourne School of Engineering	To govern the E.W.P. Kernot Memorial Bursaries (43/08)
(3)	Making of a regulation recommended by the Trusts Lawyer on the advice of the faculty of Medicine, Dentistry and Health Sciences	To govern the Colin and Mavis Laing Fellowship Fund (6/2008)
(4)	Amendment of Regulation R6.72 recommended by the Trusts lawyer on the advice of the Faculty of Arts	To govern The Prue Torney Memorial Prize (44/08)
(5)	Amendment of Regulation R6.144 recommended by the Trusts Lawyer on the advice of the University Secretary’s Department	To govern the Truganini Scholarships (45/08)
(6)	Revocation and re-making of Regulation R7.60 recommended by the Trusts Lawyer on the advice of Melbourne Law School	To update the terms of and rename Sir George Turner Lectureship (46/08)
(7)	Amendment of Regulation R6.235 recommended by the Trusts Lawyer on the advice of Melbourne School of Engineering	To govern The Paterson Scholarships (59/09)
(8)	Amendment of Regulation R6.72 recommended by the Trusts Lawyer on the advice of the faculty of Medicine, Dentistry and Health Sciences	To update the terms of and rename the Edgar Rouse Prize for a Paper on Occupational Medicine (60/08)
(9)	Amendment of Regulation R6.72 recommended by the Trusts Lawyer on the advice of the faculty of Science	To update the terms of the T.F. Ryan Roentgen Prize (61/08)
(10)	Amendment of Regulation R6.72 recommended by the Trusts Lawyer on the advice of the faculty of Science	To update the terms of the T.F. Ryan Prize for Anatomy (61/08)
(11)	Amendment of Regulation R6.72 recommended by the Trusts Lawyer on the advice of the Faculty of Medicine, Dentistry and Health Sciences	To update the terms of and rename The Harold Attwood Prize in Pathology (63/08)
(12)	Amendment of Regulation R6.72 recommended by the Trusts Lawyer on the advice of the Faculty of Medicine, Dentistry and Health Sciences	To update the terms of and rename the Dr Kate Campbell Prize in Neonatal Paediatrics (64/08)
(13)	Amendment of Regulation R6.72 recommended by the Trusts Lawyer on the advice of the Faculty of Medicine, Dentistry and Health Sciences	To update the terms of and rename the Edgar and Mabel Coles Prize in Obstetrics (65/08)
(14)	Amendment of Regulation R6.72 recommended by the Trusts Lawyer on the advice of the Faculty of Medicine, Dentistry and Health Sciences	To update the terms of the William Leslie Elvins Prize (66/08)
(15)	Revocation and re-making of regulation R6.27 recommended by the Trusts Lawyer on the advice of the Faculty of Medicine, Dentistry and Health Sciences	To update the terms of and rename the Fulton Scholarship in Obstetrics and Gynaecology (67/08)
(16)	Amendment of Regulation R6.72 recommended by the Trusts Lawyer on the advice of the Faculty of Medicine, Dentistry and Health Sciences	To update the terms of the Frances Gray Prize (68/08)
(17)	Amendment of Regulation R6.72 recommended by the Trusts Lawyer on the advice of Melbourne School of Engineering	To update the terms of and rename the Ormsby Hamilton Radio Prize (69/08)
(18)	Revocation and re-making of Regulation R6.115 recommended by the Trusts Lawyer on the advice of the Faculty of Medicine, Dentistry and Health Sciences	To update the terms of and rename the Robert Gartly Healy scholarships (70/08)
(19)	Making of a regulation recommended by the Trusts lawyer on the recommendation of the Ian Potter Museum of Art	To govern The Ursula Hoff Bequest (71/08)
(20)	Amendment of Regulation R6.72 recommended by the Trusts Lawyer on the advice of the Faculty of Medicine, Dentistry and Health Sciences	To update the terms of and rename the Jamieson Prize in Clinical Medicine (72/08)
(21)	Revocation and re-making of Regulation R6.32 recommended by the Trusts Lawyer on the advice of the Faculty of Medicine, Dentistry and Health Sciences	To update the terms of and rename The Keith Levi Memorial Scholarship (73/08)
(22)	Making of a regulation recommended by the Trusts Lawyer on the advice of the Faculty of Medicine, Dentistry and Health Sciences	To govern The Richard Lovell Travelling Scholarship (74/08)
(23)	Making of a regulation recommended by the Trusts Lawyer on the advice of the Faculty of Science	To govern The John McKenzie Fellowships (75/08)
(24)	Revocation and re-making of Regulation R6.139 recommended by the Trusts Lawyer on the advice of the Faculty of Medicine, Dentistry and Health Sciences	To update the terms of and rename The Clara Myers Prize in Surgical Paediatrics (76/08)

19.4 Withdrawn Items

Council noted that the following item was withdrawn:

(1)

Revocation of a template regulation recommended by the Trusts Lawyer on the advice of the Pro-Vice-Chancellor (University Relations)

This item is part of a complex package including policy on faculty scholarships funds and research and teaching funds, and new templates for regulations to govern such funds.  The package needs further work by the Committee and will be presented to Council in due course.

19.5 Report from the Trusts Group

Council noted that for the first time (I 2008), the Advancement Office has prepared reports for living donors on the performance of the trust which was established from their donation.

19.6 Resignation of Trusts Lawyer

Council noted the extraordinary contribution made to the management of the Trusts portfolio by Ms Sandra Bethell, who had recently resigned from the University.  It resolved to write a letter of congratulation to her on her achievements.

19.7 Macgeorge Bequest Committee of Management

Council noted that regulation R7.98, which requires the Macgeorge Committee of Management to report to Council through the Endowments and Trusts Committee, has been amended to show that the reporting line is now through Legislation and Trusts Committee.

20. Committee of Convocation [Item C.9]

Council received the report of meetings 5/08 and 6/08 of the Committee of Convocation held on 16 July and 20 August 2008, respectively.

20.1 Committee Representation on Buildings and Estates Committee

Council noted that this matter had now been resolved.  (See minute 8.2 above).

20.2 Committee Representation on University Bodies

The Chancellor advised that he would personally consider the recommendation submitted by the Committee of Convocation to review the full implications of it and would suggest an alternative Resolution for Council to consider at the next meeting in consultation with the President.

21. Melbourne Theatre Company Board of Management [Item  D.1(a)]

Council received the report of meeting 5/08 of the Melbourne Theatre Company Board of Management held on 18 July 2008.

21.1 Board Membership

Council approved retrospectively the appointment of Professor A Hull as a member of the Board and Professor B Sheehan as an Observer on the Board for a further one year period commencing 1 January 2008.

22. Melbourne Theatre Company Board of Management [Item  D.1(b)]

Council received the report of meeting 6/08 of the Melbourne Theatre Company Board of Management held on 15 August 2008.

23. The Ian Potter Museum of Art [Item D.1(c)]

Council received the report of meeting 4/08 of the Ian Potter Museum of Art Board held on 12 August 2008.

24. Summary of Reports of Matters Dealt with by the Vice-Chancellor on behalf of Council [Items D2]

24.1 Appointments Report (Non-Confidential) [D2(a)]

Council noted the following appointments:

24.1.1 Appointment to Melbourne Theatre Company Board of Management

Council noted that the Vice-Chancellor had approved the appointment of Mr David Percival, retrospectively, under Regulation 8.1.R2, section 4(1)(e) as being one of two members of staff of the University appointed by Council on the recommendation of the Vice-Chancellor.  Mr Percival’s one year term will expire on 31 December 2008.

24.2 Approval of Changes to Regulations under Authority of Statute [D.2(b)]

Council noted that under the authority given to the Vice-Chancellor by the University Statutes, he had made amendments to Regulations as follows:

5.4.R1        Details of Subjects and Courses
11.1.R3      Principles of Selection for Entry to Courses
6.1.R7        Attachment A: Centres and Institutes for Research and Research Training

24.3 Sealed Documents and Other Matters Report (Confidential) [D.2(c)]

Council received the summary of reports of sealed documents and other matters approved on behalf of Council by the Vice-Chancellor, as set out in Item D2(c).

Standing Orders having been suspended at 7.00pm in view of the significance of the discussion on student housing, the meeting closed at 7.45pm.