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A meeting of the Council was held in the Council
Chamber, 1st Floor, Old Quadrangle on Monday 2 September, 2002 at 4.00
p.m.
Present
Members
The Chancellor, Ms F S Marles (in the Chair)
The Deputy Chancellor (Dr N G Curry)
The Deputy Chancellor (Mr I A Renard)
The Acting Vice-Chancellor (Professor S A Walker)
The President of the Academic Board (Professor P B McPhee)
Mr P Allen, Mr T L Anning, Sir Alec Broers, Hon Mr Justice Chernov,
Ms J Connolly, Mr D A Crawford, Ms M Doig, Mr R C Evans, Judge I Lawson,
Dr B H Lochtenberg, Mr D Perkins, Professor F W Rickards, Ms R Storelli,
Ms C M Walter and Hon Mr D R White.
Others Attending
The President of Convocation (Mr R Condron)
The President of the Student Union (Mr D Ray)
The President of the Postgraduate Association (Ms E Wahyuni)
The Deputy Vice-Chancellor (Students & Staff)
(Professor K C Lee Dow)
The Deputy Vice-Chancellor (Research) (Professor F P Larkins)
The Senior Vice-Principal (Mr R I A Marshman)
The Vice-Principal and Academic Registrar (Ms L Martin)
The Vice-Principal and Chief Financial Officer (Mr D Percival)
The Vice-Principal (Property and Buildings) (Dr D Daines)
The University Secretary (Mr L N Currie)
The Deputy Principal, Human Resources (Ms E Bare)
The Compliance Officer (Ms M Hyland)
The Media Liaison Officer (Ms C Buckridge)
The Assistant University Secretary (Ms B McNamara)
Business
1. Leave of Absence (Item A.01)
Apologies were received from Hon Mr B Forwood.
Leave of absence for this meeting had been granted
to Professor Gilbert.
Leave of absence for the October meeting was granted
to Mr Allen, Sir Alec Broers, Dr Curry and Professor Gilbert.
2. Returning Officer's Report (Item A.02)
The University Secretary, as Returning
Officer advised that at the close of nominations, only one nomination
for the election to Council by the General Staff had been received from
Mr Tim Anning and that in due course Mr Anning would be declared elected.
3. Minutes of Previous Meetings (Item A.1[a])
The minutes of Council meeting 4/02, held on 1 July
2002, copies of which had been distributed, were confirmed.
4. Starring of Additional Items (Item A.2[a])
Items B.2[b] 3, 8 and 11, and B2[c] were starred
for discussion.
5. Motion to Adopt or Receive "Unstarred Items
of Business" (Item A.2[b])
In accordance with established procedure, it was
formally agreed that the items of business that were not to be specifically
discussed should be adopted where containing recommendations or received
where containing reports.
6. Chancellor's Matters (Item A.3[a])
6.1 Victorian Review of University Governance
Council received a paper from the Chancellor and
resolved to establish a Working Group comprising the Chancellor, the
Deputy Chancellors, Mr Crawford, Mr Perkins, the Acting Vice-Chancellor
or a nominee of the Acting Vice-Chancellor, and the University Secretary,
to consider issues arising from the Victorian Government's response
to the Review of University Governance, including the following -
- Changes to the Melbourne University Act, including
specification of objects for the University;
- Remuneration of Council members who are not
officers or senior managers of the University; and
- Listing of the formal functions and responsibilities
of Council by Standing Resolution or other instrument.
In particular the Working Group should -
- Consider any changes to the Act proposed by
the Office for Higher Education;
- Advise Council concerning any changes to the
Act which the University might wish to initiate; and
- Bring forward recommendations on the above
and on any other matters concerning the operations of Council which
arise from the review.
Council agreed with the Acting Vice-Chancellor
suggestion that consideration of the remuneration question should
be by the non-University-management members of the Working Group alone.
6.2 Resignation of Member
The Chancellor advised that Ms Connolly was transferring
to another University, and thanked her for her service on the Council
of the University of Melbourne.
7. Acting Vice-Chancellor's Report (Item A.4)
7.1 Council received the Acting Vice-Chancellor's
Report.
7.2. DEST Higher Education Review
Council received the Executive Summaries of all
the Discussion Papers from the Ministerial Review of Higher Education
published after the initial Crossroads Discussion Paper.
Council approved the recommendation that the attached
Appendices H and I be forwarded as University submissions to the Review.
7.3. Appointment of Dean of the Faculty of Science
Council re-appointed Professor John McKenzie as
Dean of the Faculty of Science for the period of 15 July 2003 to 14
July 2006.
7.4 Salary Increase
The Acting Vice-Chancellor reported that the Committee
on Staff Salaries at its recent meeting had been advised that new,
recurrent, discretionary income had increased by $32.784m since 2001.
Council adopted the Committee's recommendation that a salary increase
of 1.2% be paid to all staff from 18 September, backdated to 5 September.
It was noted that this salary increase is in addition to the 2.5%
salary increase awarded in April and brings the 2002 salary increase
to 3.7% (3.73% compound). It was also noted that, as a result of better
than expected revenue growth, the September salary increase exceeds
the forecast increase of .86%. Council received a tabled paper showing
performance against targets in student load, and resolved to congratulate
the staff of the University on the results achieved.
8. Administrative Committee (Item A.5[a])
8.1 Council received the report of meetings
8/02, 9/02 and 10/02 of the Administrative Committee, held on 17 July,
7 August and 21 August 2002 respectively.
8.2 Recognition of Prior Service - Melbourne
University Private Ltd and Melbourne Enterprises International Ltd (Mtg
8/02)
Council approved the introduction of reciprocal
recognition of service with Melbourne University Private Ltd &
Melbourne Enterprises International Ltd for the purposes of determining
long service entitlements as detailed within Section 9.8 Long Service
Leave in Personnel Policy and Procedures.
9. Endowments & Trusts Committee (Item A.5[b])
9.1 Council received the report from the
Chairperson on behalf of the Endowments and Trusts Committee.
9.2 Report from the Russell and Mab Grimwade
Miegunyah Fund Committee
Council approved the following allocations from
the Grimwade Miegunyah Fund:
9.2.1 Union Theatre Redevelopment
- that $50,000 be allocated from the Miegunyah
Fund in 2002 to MUSUI for the Union Theatre Redevelopment; and
- that a further $50,000 be allocated from
the Miegunyah Fund in 2003 for the Union Theatre Redevelopment
10 Planning and Budget Committee (Item A.6[a] and
[b])
10.1 Council received the reports of meetings
6/02 and 7/02 of the Planning and Budget Committee, held on 10 July
and 14 August 2002 respectively.
10.2 Re-filling the Chair of Computer Science
Council adopted the recommendation that the Chair
of Computer Science, vacated by Professor Sterling to take up the
Adacel Chair of Software Innovation and Engineering, be re-filled,
as set out in Appendix 1 to the report of meeting 6/02.
10.3 Review of Governance and Management Arrangements
Council approved a review of governance and management
arrangements for Forestry education, training and research, particularly
at Creswick, as set out in Appendix 2 to the report of meeting 6/02.
10.4 Report from International Programs Committee
Council approved the recommendations regarding
the University's relations with Universities in Germany, contained
in the report from the International Programs Committee, as set out
in Appendix 3 to the report of meeting 6/02.
10.5 Re-styling of the Chair of Mechatronics
Council adopted the recommendation that the Chair
of Mechatronics established in 2000 be re-styled the "Chair of
Engineering", as set out in Appendix 1 to the report of meeting
7/02.
10.6 Recognition of Health Agencies Under Statute
6.1
Council approved the recommendation that Cabrini
Hospital (medical, nursing) and Dental Health Services Victoria be
recognized as agencies fulfilling the requirements for degrees and
diplomas in the Faculty of Medicine, Dentistry and Health Sciences
and associated for teaching purposes with the clinical schools for
clinical instruction and practice in a specified discipline, as set
out in Appendix 2 to the report of meeting 7/02.
10.7 Chair Appointments in the Faculty of Education
Council adopted the recommendation that the Chair
in Language and Literacy Education be refilled (Department of Language,
Literacy and Arts Education) and that two new chairs in the fields
of Curriculum and Continuing Professional Education (Department of
Learning and Educational Development) be created.
10.8 Draft 2003 Operational Plan
Council approved the draft 2003 University Operational
Plan, as set out in Appendix 4 to the report of meeting 7/02.
10.9 Ensuring Accountability
Council approved the document Ensuring Accountability,
as set out in Appendix 5 to the report of meeting 7/02.
11. Committee of Convocation (Item A.7[a])
11.1 Council received the report of meeting
4/02 of the Committee of Convocation, held on 17 July 2002.
12. Academic Board (Item B.1[a] and B.1[b])
12.1 Council received the reports of meetings
6/02 and 7/02 of the Academic Board, held on 25 July and 22 August 2002
respectively, and heard an oral report from the President of the Academic
Board.
12.2 Award of Honorary Degrees of Doctor of Commerce
and Doctor of Letters
Council adopted the recommendation that the honorary
degree of Doctor
of Commerce and Doctor
of Letters be awarded to the persons whose career statements were
tabled.
12.3 Appointment of Selection Committees
Council adopted the recommendations that selection
committees for the following positions be established, as set out
in the appendices to the respective reports;
- Chair of Computer Science (Appendix A, Mtg
6/02)
- Chair of Language and Literacy Education (Appendix
A, Mtg 7/02)
- Chair of Curriculum (Appendix B, Mtg 7/02)
- Chair of Continuing Professional Education
(Appendix C, Mtg 7/02)
- Professor/Director of Geriatric Dentistry (Royal
Dental Hospital of Melbourne) (Appendix D, Mtg 7/02)
12.4 New, Retitled and Cancelled Courses
Council adopted the following recommendations:
12.4.1 New Courses
that the following new courses in the VCA be
established, as set out in the appendices to the report of Mtg 7/02;
- Postgraduate Certificate in Classical Ballet
Teaching (Appendix E)
- Postgraduate Diploma in contemporary Dance
Teaching (Appendix F)
- Postgraduate Diploma in Music Performance
(Appendix G);
12.4.2 Retitled Courses
that the following VCA courses be retitled
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- Graduate Diploma in Classical Ballet Teaching
be retitled as the Postgraduate Diploma in Classical Ballet Teaching
- Graduate Diploma in Choreography be retitled
as the Postgraduate Diploma in Choreography
12.4.3 Cancellation of Courses
that the Postgraduate Diploma in Computer Science
course be cancelled.
12.5 Selection Matters
12.5.1 Academic Board Resolutions on Selection
Council approved the new and revised Academic
Board Resolutions on Selection be adopted for courses in the Faculties
of Arts, Engineering, Medicine, Music, Dentistry & Health Sciences,
Science and the Victorian College of the Arts, as set out in Appendices
C, D, E and F to the report of meeting 6/02 and Appendix H to the
report of meeting 7/02.
12.5.2 Entry Requirements
Council approved the following recommendations:
- South Australian Certificate of Education
(SACE)
that the SACE English Communications (2 Unit) and SACE English
Studies (2 Unit) be accepted as equivalent to VCE English;
- Postgraduate Courses in the Faculties
of Arts and Economics and Commerce
- that the Masters by Coursework and Postgraduate
Diplomas in the Faculty of Arts, English language requirements
be an overall score of not less that IELTS 7.0, with a minimum
score on each band of not less than 6.0; and
- that from semester one 2003, the English
language requirements for entry to postgraduate coursework
programs in the Faculty of Economics and Commerce be an overall
score of not less than IELTS 6.5, with a minimum score on
each band of not less than 6.0;
- Advanced Placement International English
Language (APIEL)
that applicants with a score of 4 in the Advanced
Placement International English Language examination be accepted
as satisfying the University's English language competency requirements;
- Courses in the Victorian College of the
Arts
that from 2004, students admitted to undergraduate courses at
the Victorian College of the Arts be required to have completed
the Victorian Certificate of Education (or equivalent) with a
study score of at least 25 in English (any);
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Satisfaction of English Language Requirements
by the IELTS Test
that the English language requirement clause 1(c)(ii) of the Academic
Board Resolutions on Selection be amended as follows (additional
wording in italics):
(ii) obtained an overall band score of 6.5 or more in the International
English Language Testing System (IELTS) at a sitting in the twenty-four
months preceding application. Academic Reading and Academic
Writing modules must be taken and a minimum band score of 6 is
required in the Academic Writing module.
-
Study Abroad Students from Sweden
that Study Abroad students from Sweden may satisfy English language
requirements by achieving at least a VG (very good) grade or a
mark of 4 in English in their Swedish high school studies.
12.5.3 Admission of Students from China into
Extended Degrees
Council approved the recommendation that the
admission of students from China into extended degrees, the level
of performance in the National University Entrance Examination (NUEE),
or equivalent, for a province-based university examination (such
as Guangdong and Shanghai) be:
- for courses in the Faculties of Engineering,
Medicine, Dentistry and Health Sciences, Science, and Veterinary
Science, at least 600 in the Science stream of NUEE; and
-
for all other faculties, at least 600 in
the Arts or Science streams of NUEE.
12.6 New Student Awards
Council adopted the recommendation that the Tillinghast
Towers Perrin Prize for Risk Theory be introduced, as set out in Appendix
B to the report of meeting 6/02.
13. Finance Committee (Item B.2[a])
13.1 Council received the reports of meetings
6/02 and 7/02 of the Finance Committee, held on 24 July and 28 August
2002 respectively, and a report of urgent matters from meeting 2/02
of the Subsidiaries Sub-Committee of Finance Committee, held on 30 August
2002.
13.2 Draft 2003 Budget
Council approved the Draft 2003 Budget, as set
out in Appendix A to the report of meeting 7/02.
13.3 Funding 150th Anniversary
Council approved the revised budget for funding
of the 150th Anniversary, as set out in Appendix B to the report of
meeting 7/02.
13.4 Unlocking the Campus Gridlock
Council adopted the following recommendations:
- that $4.0 million be allocated from the Reserve
Funds towards the cost of the fit-out work to be undertaken at the
Melbourne University Private Building, University Square. It was
noted that the balance of the funds required are to be allocated
from funds available at the Vice-Chancellor's discretion within
the 2003 University Budget; and
- that subject to satisfactory completion of
the transfer of the Eastern Precinct lands, $8.7 million of the
funds becoming available from that transfer be allocated towards
the cost of the Lincoln Square project. Council also noted that
the balance of the funds required, i.e. funds relating to the relocation
of the Design and Print Centre, would be met from the Centre's Reserves.
13.5 Proposed purchase of Property at Creswick
Council approved the following recommendations:
- that the University purchase the Victorian
Association of Forest Industries property known as Lot Y29B, Victoria
Street, Creswick, for $300,000 plus disbursements such as legal
costs, title searches estimated at $10,000;
- that the purchase be funded from Reserve Funds;
and
- that the Vice-Chancellor be authorized to execute
all relevant documents.
13.6 Changes to Finance Committee Terms of Reference
Council adopted the recommendation to amend Section
III, 2.2 of the Finance Committee Terms of Reference to read:
"The Vice-Principal and Chief Financial Officer
or the Director of Financial Operations is authorised to approve the
writing off of bad or doubtful debts of up to $10,000 each".
13.7 Changes to Purchasing Procedures and Delegations
in Relation to Financial Matters
Council approved the changes to Regulation 17.1.R6,
Purchasing Procedures and Delegations in Relation to Financial Matters,
as set out in the Attachment to Appendix C to the report of meeting
7/02.
13.8 Investment Objectives and Guidelines
Council resolved that the Investment Objectives
and Investment Guidelines be adopted, as set out in Appendix D and
E respectively to the report of meeting 7/02.
13.9 Tax Advice Regarding MUPL
In the course of his oral report, the Chairperson
of the Finance Committee drew Council's attention to the potential
significant exposure that might occur should the current Tax Office
review of MEIL's tax deductibility status prove unfavourable.
13.10 Amendment of Constitution of Melbourne
University Private Limited
Council approved amendments to the Constitution
of MUPL as set out in Appendix A to the report of the Subsidiaries
Sub-Committee.
14. Human Resources Committee (Item B.3[a])
14.1 Council received the report of meeting
4/02 of the Human Resources Committee, held on 13 August 2002, and heard
an oral report from the Chairperson of the Committee.
14.2 Defence Force Training Leave
Council approved the amendments to the Personnel,
Policy and Procedures Manual, as set out in Attachment A to the report.
14.3 Australian Defence Force Reserves - Employer
Support Payment Scheme
Council approved the amendments to the Personnel,
Policy and Procedures Manual as set out in Attachment B to the report.
14.4 Home Based Work for General Staff
Council approved the amendments to the Personnel,
Policy and Procedures Manual as set out in Attachment C to the report.
15. Building and Estates Committee (Item B.4[a])
15.1 Council received the report of meeting
6/02 of the Buildings and Estates Committee, held on 18 July 2002, and
heard an oral report from the Chairperson of the Committee.
16. Committee on Staff Salaries (Item B.6[a])
16.1 Council received the report of meeting
4/02 of the Committee on Staff Salaries,
held on 25 June 2002.
17. Legislation Committee (Item C)
17.1 Council received the report of meeting
5/02 of the Legislation Committee, held on 26 August 2002.
17.2 Council made the following legislation
as detailed in the report:
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(1)
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Amendment of Statute recommended by the University
Secretary
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To change the name of an affiliated institution
(86/02)
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17.3 Council made the following Regulations
as detailed in the report
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(1)
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Amendment of Regulation
8.1.R7 |
To correct an incorrect
reference in a regulation (68/02) |
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(2)
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Making of Regulation
R6.217 |
To govern the Donald Munro Armstrong Bequest
(69/02)
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(3)
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Amendment of Regulation
R7.57
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To update recitals to the regulation governing
the Ormond Chair of Music (70/02)
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(4)
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Amendment of Regulation R7.193
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To update the terms of the regulation governing
the Louisa Jean de Bretteville Bequest (71/02)
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(5)
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Amendment of Regulation
R6.72 |
To update the information
concerning the Dr Kate Campbell Prize in Neonatal Paediatrics (72/02)
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(6)
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Amendment of Regulation
R6.72 |
To amend the terms
of The Roy and Iris Simmons Award (73/02) |
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(7)
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Amendment of Regulation
R6.72 |
To amend the terms
of the John Grice Research Bursary (74/02)
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(8)
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Amendment of regulation
R6.196 |
To update the regulation governing the
Nancy Frances Curry Scholarship (75/02)
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(9)
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Amendment of Regulation
R6.190 |
To update the regulation governing the
David Lachlan Hay Memorial Fund (76/02)
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(10)
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Making of Regulation
R6.218 |
To govern the Bronwyn
Jane Adams Memorial Trust Fund (77/02)
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(11)
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Revocation of Regulation
R6.202 |
To revoke the regulation
governing The Elizabeth and Vernon Puzey Foundation (78/02)
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(12)
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Making of Regulation R6.202 |
To govern the Elizabeth and
Vernon Puzey Foundation No 1 (79/02)
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(13)
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Making of Regulation R6.219 |
To govern the Susan Eileen Mahon Bequest
(80/02)
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(14)
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Amendment of Regulation R6.72 |
To amend the terms of the Gladys and George
Campbell Scholarship Trust (82/02)
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(15)
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Amendment of Regulation 7.1.R2 |
To add a Chair to Schedule A
of the regulation governing academic and general staff ranks and
titles (83/02)
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(16)
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Amendment of Regulation 17.1.R6 |
To correct references to a title in a regulation
(84/02)
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(17)
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Amendment of Regulation 8.1.R10 |
To alter the membership of the Board of
the Ian Potter Museum of Art (87/02)
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18. Summary of Reports of Matters dealt with by
the Vice-Chancellor (Item D.2[a])
Council received a summary of reports on matters
dealt with by the Vice-Chancellor, as set out in Items D.2[a] and D.2[b].
19.Melbourne Theatre Company Board of Management
(Items D.5[a], D.5[b] and D.5[c])
19.1 Council received the reports of meetings
5/02, 6/02 and 7/02 of the Melbourne Theatre Company Board of Management,
held on 21 June, 19 July and 16 August 2002 respectively.
20. Medley Hall Council (Item D.5[d])
20.1 Council received the report of meeting
2/02 of the Medley Hall Council.
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