A meeting of the Council was held in the Council Chamber, University, on Monday 2 October, 1995 at 4.00 pm.
Present
Mr T L Anning, Mr L J Carden, Mrs N E Davies, Mr J C Finemore, Dr K E Forward, , Mrs P A Fry, Mrs B M Hamer, Professor P S Kincaid-Smith, Mr P Kirby, Professor A G Klein, Mr J Li, Professor T A McMahon, The Rev Dr K R Manley, Associate Professor M W Nott, Mr R M Parris, Mr A M Priestley, Mr I A Renard, Professor C A Saunders, Mr K C Stone, Mr D V C Tricks, and Mr D D Westmore.
Mr B Donovan and Mr P O'Keefe were in attendance.
Apologies were received from Miss Blood, Mr Chernov, Hon B Forwood, Professor Healy and Mr Taylor.
Leave of absence for this meeting had been granted to Mrs Marles, Associate Professor McTigue and Mr Wragge.
Leave of absence for the November meeting was granted to Professor Healy and for the November and December meetings to Mr Parris.
The Registrar, as Returning Officer, formally declared the result of the election of five graduates to Council for a four-year term from 1 January 1996, and advised that the successful candidates in this category were Mrs Marles, Dr Curry, Mrs Hamer, Mr Chernov and Professor Emeritus David Beswick.
He also advised that there had been three nominations for the three vacancies on Council for Professors, and one nomination only for the single vacancy for a member of academic staff other than the Professors. He formally declared Professors Bebbington, Klein and Macintyre elected unopposed in the first category, and declared Associate Professor Theobald elected to Council as a member of academic staff other than the Professors, in each case for a four-year term from 1 January 1996. The Registrar also advised that the student elections had been held and the results for election to Council would be announced at the November meeting of Council.
He also reminded members of Council that the Call for Nominations for the position of Chancellor had been distributed with the second mailing of Council papers for the meeting.
The minutes of meeting 5/95 of Council held on 4 September 1995, copies of which had been distributed together with an amended final page were confirmed, subject to two additions:
(a) the final line of the first paragraph of Minute 4 - Returning Officer's Report, amended so that the last sentence of the first paragraph reads:
"As only one other nomination was received - from Professor Emeritus David Beswick, there would be no necessity for a poll, and the formal declaration of the result of the election would be made at the October meeting of Council",
(b) Minute 7.5 - Intellectual Property Statute, to include:
'The Vice-Chancellor noted that the provision for possible recovery of costs by the University in a publication related to direct costs such as preparation of illustrations or other materials for publication, but not to the costs associated with research on which the publication was based."
The Chancellor requested that Items A.5 and A.6 be no longer starred in full as a standard procedure, as most recommendations brought to the Council by the Joint Committee on Policy and Academic Board are approved by Council without dissension or discussion.
Item B.6 (1) was starred for discussion.
5.1 Council received the Vice-Chancellor's First and Second Reports together with attachments and two tabled papers - Strategic Plan - Objective Five and Additional Information on Student Enrolments. Item 3 of the Second Report - Amenities and Services for Students, was dealt with in the Open Section (Minute 28 below refers).
Council adopted the following recommendations:
that Professor D Holm be appointed as Head of the Department of Japanese and Chinese for the period 1 January 1996 to 31 December 1998;
that Dr A Jackson be appointed as Head of the Department of Social Work for the period 1 January 1996 to 31 December 1998;
that Professor Rao Kotagiri be appointed as Head of the School of Electrical Engineering and Computer Science for the period 1 January 1996 to 31 December 1998;
that Professor G J A Clunie be appointed as Acting Dean of the Faculty of Medicine, Dentistry and Health Sciences from 20 November 1995 until the new Dean is appointed; and
that the revised procedure for staff assessment as set out in Attachment 2 to the First Report be approved, subject to any amendments which might come forward in the course of the finalisation of discussions with the University of Melbourne branch of the National Tertiary Education Union.
6.1 Council received the report of the Joint Committee on Policy Meeting 6/95, held on 11 September, 1995.
Council adopted the following recommendations:
that the Department of Language Studies be established within the School of Languages in the Faculty of Arts, effective from 1 January 1996;
that a Foundation Chair of Indonesian, be established as set out in Appendix B to the report;
that a Chair to be known as the Australian Red Cross Chair of International Humanitarian Law, be established as set out in Appendix C to the report;
(a) that the quotas and targets detailed in Tables JCP 1, JCP 2.1, JCP 2.2 and JCP 2.3 of Appendix D to the report, be approved for 1996;
(b) that the Vice-Chancellor be authorised to act, on behalf of Council, to approve load adjustments not yet included in targets and quotas in relation to:
any matters subsequently raised by DEET as part of the Educational Profile process;
any new courses for which final approval has yet to be given;
(c) that the Vice-Chancellor be authorised to approve at appropriate times during the 1996 selection period, on the advice of the President of the Academic Board and the Academic Registrar, the number of new student admissions (expressed in EFTSU) which may be made to courses in 1996, having regard to Faculty assigned targets and other information then available;
(d) that the Vice-Chancellor be authorised to approve, on behalf of Council, on receipt of advice from the President of the Academic Board and the Academic Registrar, requests for shifts in the 1996 Faculty sub-targets, subject to the total Faculty assigned targets; and
(e) that the proportion of admissions under the Special Admissions Scheme to each Faculty remain for 1996 at the level which applied in 1995.
Council noted that the quotas and targets as shown in the report would be subject to amendment in accordance with the new ministerial statement relating to 'School Leaver' targets referred to in the Vice-Chancellor's Report.
Council agreed that a Multimedia Education Unit be established with a mission and goals as set out in Section 3 of Appendix E to the report, and a staff structure as set out in Attachment A to Appendix E to the report; and
that a Teaching and Learning Advisory Committee be established with a membership and terms of reference as set out in Section 4 of Appendix E to the report.
7.1 Council received the report of Academic Board meeting 6/95, held on 21 September 1995.
Council adopted the following recommendations:
that a standing committee be established for the Chair of Indonesian, as set out in Appendix A to the report, and that Mrs Hamer be appointed as the member of Council who is not a member of staff of the University; and
that a standing committee be established for the Australian Red Cross Chair of International Humanitarian Law, as set out in Appendix B to the report, and that, subject to his approval, Mr Chernov be appointed as the member of Council who is not a member of staff of the University.
that the honorary degree of Doctor of Letters be conferred on three persons whose career statements were tabled at the meeting;
Council approved the following new courses, to be offered in 1996:
Faculty of Music
Diploma of Music (Practical), as set out in Appendix C to the report
School of the Victorian College of the Arts
Graduate Diploma in Dance Animateuring, as set out in Appendix D to the report
Graduate Diploma in Dramatic Art (Design), as set out in Appendix E to the report
Graduate Diploma in Dramatic Art (Direction), as set out in Appendix F to the report.
7.6.1 Council agreed that the following new awards be established:
AAII Prize in Computer Science, as set out in Appendix G to the report; Monica Elizabeth Reum Prize, as set out in Appendix H to the report;
7.6.2 Council adopted the recommendation that the Friends of Physiotherapy Prize be renamed as the University of Melbourne Physiotherapy Alumni Society Prize.
Council adopted the new and revised Special Principles of Selection for entry to courses as set out below:
Faculty of Education
Special Principles of Selection for Entry to Postgraduate Courses (including Bachelor of Teaching)(amended), as set out in Appendix J to the report;
Special Principles of Selection for Entry to First Year Undergraduate Courses (amended), as set out in Appendix K to the report;
Faculty of Veterinary Science
Special Principles of Selection for Entry to the Degree of Master of Veterinary Studies (new), as set out in Appendix L to the report;
Faculty of Medicine, Dentistry and Health Sciences
Special Principles of Selection for Entry of Special Admissions Scheme Applicants to the First Year Undergraduate Courses in Medicine, Dental Science and Physiotherapy (amended), as set out in Appendix M to the report;
Special Principles of Selection for Entry to the Graduate Diploma in Adolescent Health (amended), as set out in Appendix N to the report;
Special Principles of Selection for Entry to the Postgraduate Diploma in Advanced Clinical Nursing (amended), as set out in Appendix O to the report; and
Special Principles of Selection for Entry to the Graduate Diploma in Audiology (amended), as set out in Appendix P to the report.
Special Principles of Selection for Entry to the Master of Medicine in the Discipline of Psychiatry (amended), as set out in Appendix Q to the report.
Special Principles of Selection for Entry to the Graduate Diploma in Women's Health (amended), as set out in Appendix R to the report.
Special Principles of Selection for Entry to the Degree of Master of Audiology (new), as set out in Appendix S to the report.
Special Principles of Selection for Entry to the Graduate Diploma in Mental Health Sciences (new), as set out in Appendix T to the report.
Special Principles of Selection for Entry to the Master of Physiotherapy by Coursework and Minor Thesis (new), as set out in Appendix U to the report
8.1 Council received the following documents to augment the documents provided to the September meeting of Council:
Notes on Financial Planning Capital Planning and Funding
8.2 Council noted that the Vice-Chancellor had referred the Capital Planning and Funding document, together with some proposals he had received from Mrs Hamer, to the Buildings Committee for review and comment. The Vice-Chancellor indicated that he had sought advice from the Committee as to whether it believed any change in its processes was desirable.
8.3 Council discussed the financial reporting system of the University, and the financial reports provided to members of Council.
Council received the report of Finance Committee meeting 8/95, held on 20 September, 1995
Council received the report of the Central Budgets Committee meeting 3/95, held on 8 September, 1995.
Council received the report of the Libraries Committee meeting 4/95, held on 15 August, 1995.
12.1 Council received the report of Administrative Committee meetings 31/95 to 34/95 inclusive.
Council adopted the recommendation that the date for the December 1996 meeting of Council be 2 December 1996.
A request was made that, in future, the Principal Dates for the following year be made available to Council members, at least in draft form, by no later than the end of September.
Council adopted the recommendation that the membership of the Childcare Policy Committee be amended to include the President of the University of Melbourne Postgraduate Association or nominee.
Council received the report of the Academic Staff Development Committee meeting 3/95, held on 1 September, 1995.
Council received the report of the Committee of Convocation meeting 5/95, held on 20 September, 1995.
15.1 Council received the report of meeting 1/95 of the Standing Committee for the Pratt Family Chair of Human Resource Management and Employee Relations, held on 12 September, 1995.
15.2 Council adopted the recommendation that the person whose career statement was distributed to the meeting be appointed to the Pratt Family Chair of Human Resource Management and Employee Relations
16.1 Council received the report of the Special Professorial Appointments and Awards Committee meeting 4/95, held on 19 September, 1995.
Council adopted the following recommendations:
16.2 Re-Appointment of Professorial Associates
(a) that Professor J B Bardsley be re-appointed as a Professorial Associate with the title of Professor in the School of the Victorian College of Agriculture and Horticulture for the period 1 January, 1996 to 31 December, 1998;
(b) that Dr E A Boehm be re-appointed as a Professorial Associate in the Institute of Applied Economic and Social Research for the period 6 October, 1995 to 5 October, 1996;
(c) that Professor E L Jones be re-appointed as a Professorial Associate in the Melbourne Business School for the period 6 November, 1995 to 5 November, 2000; and
(d) that Mr P A McLaughlin be re-appointed as a Professorial Associate in the Melbourne Business School for the period 6 October, 1995 to 5 October, 2000.
17.1 Council received the report of meeting 2/95 of the Standing Committee for the Foundation Chair of Pasture Science, held on 29 September, 1995.
17.2 Council adopted the recommendation that the person whose career statement was distributed to the meeting be appointed to the Foundation Chair of Pasture Science.
18.1 Council received the report of meeting 7/95 of the Committee of Deans of Faculties, held on 14 September, 1995.
18.2.1 Council adopted a recommendation that the Melbourne Business School move to a three term academic year in 1996 , as set out in Attachment A to the report.
18.2.2 Council adopted a recommendation that the proposed academic year dates and variations for 1997, as set out in Attachment B to the report, be approved.
Council received the summary of reports on matters dealt with by the Vice-Chancellor, as set out in Items D.2(a) and D.2(b).
Council received a report on Conferring Ceremonies 10/95 to 14/95, authorised by the Council, and held on Thursday 27 April, 1995 at 6.00 p.m., Monday 21 August 1995 at 11.00 a.m., Saturday 9 September 1995 at 10.30 a.m. and 3.30 p.m., and Thursday 14 September 1995 at 7.30 p.m., respectively.
Council received the report of meeting 5/95 of the Equal Opportunity Standing Committee, held on 15 September, 1995.
Council received the report of meeting 8/95 of the Melbourne Theatre Company Board of Management, held on 18 August 1995.
Council received the report of meeting 3/95 of the Works of Art Committee, held on 14 August, 1995.
Council received the report of meeting 4/95 of the Human Research Ethics Committee, held on 17 August, 1995.
Council received the report of meeting 5/95 of the Animal Experimentation Ethics Committee, held on 10 August, 1995.
Council received the report of meeting 3/95 of the Committee for Sport and Physical Recreation.
Council received the report of meeting 3/95 of the International House Council, held on 11 September, 1995.
28.1 Amenities and Services Fee for 1996
Council adopted the recommendation that the level of Amenities and Services Fee for 1996 be as set out in Attachment C to Attachment 1 of the Vice-Chancellor's Report, based on a basic fee of $310 for full-time students and $186 for part-time students;
28.2 Allocations from the Amenities and Services Fund for 1996
Council adopted the recommendation that the allocations from the Amenities and Services Fund for 1996 be as set out in Recommendation 2 of Attachment 1 to the Vice-Chancellor's Report, amended as follows:
(a) C. Allocations to UMPA to read "Allocations to UMPA/Graduate Centre"
(b) The footnote in italics to
amended to read
"** Allocation to the Graduate Centre of $158,510 is included."
(c) Under D. Allocations to SPRC
the deletion of the two asterisks after the heading "Recurrent".
A proposed amendment from the President of the Student Union that the recommendation be adopted , except that a decision on the allocation of the $128,000 for the purpose of subsidisation of the Graduate Centre catering facility be deferred until the production of detailed financial projections which aim to achieve the lowest cost possible for the provision of that service, these projections to considered by the Amenities and Services Fee Working Group, with a recommendation to be made at the next University Council meeting was LOST, but was the subject of a lengthy debate, during which the Vice-Chancellor advised that the correct figure for the subsidisation was $121,135, made up of a management fee including oncosts of $46,135, plus a subsidy for upfront costs of $75,000.
28.3 Council adopted the recommendation that provision be made for approximately $150,000 of foreshadowed Amenities and Services Fund income to be held in reserve until July 1996 when the majority of student enrolments have been completed and the actual balance of the Fund becomes more certain. At that time consideration may be given to allocation of surplus funds to meet particular needs or on the same pro rata basis as the allocation outlined above, providing uses of the funds comply with the provisions of the Tertiary Education Act.
28.4 Council agreed that the Vice-Chancellor be authorised on behalf of Council to:
In accordance with established procedure it was formally agreed that the items of business that had not been specifically discussed should be adopted where containing recommendations or received where containing reports.
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