A meeting of the Council was held in the Council Chamber, University, on Monday 3 October, 1994 at 4.00 p.m.
Present
Ms G M Blood, Mr L J Carden, Mr A Chernov, Mrs N E Davies, Mr J C Finemore, Dr K E Forward, Hon B Forwood, Mrs P A Fry, Mrs B M Hamer, Professor T W Healy, Ms K R Hegarty, Professor P S Kincaid-Smith, Mr P Kirby, Ms K McCoy, Professor T A McMahon, Associate Professor P T McTigue, The Rev Dr K R Manley, Dr A M O'Brien, Mr R M Parris, Mr A M Priestley, Mr I A Renard, Professor C A Saunders, Mr K C Stone, Mr M Taylor, Mr J Thwaites, Mr D V C Tricks, Mr D D Westmore, and Mr H S Wragge.
Mr B Donovan, Ms E O'Keefe and Mr P O'Keefe were in attendance.
1.1 Leave of absence for this meeting had been granted to Professor Prescott.
1.2 Leave of absence for the November meeting was granted to Mr Wragge.
The minutes of the meeting of Council held on 5 September 1994, copies of which had been distributed, were confirmed, subject to a numbering amendment to Legislation Committee - Minute 28.3(12) - to read:
Enactment of Statute 15.3 - To recognise University of Melbourne Postgraduate Association Incorporated (11/94).
Items B.1, B.2.1 and B.4.2 were starred for discussion.
4.1 Council received the Vice-Chancellor's Report.
Council adopted the following recommendations:
4.2.1 that the appointment of Professor P Grimshaw as Head of the Department of History be extended until 31 December, 1995;
4.2.2 that Associate Professor N Evans be re-appointed as Head of the Department of Linguistics for the period 1 January, 1995 to 31 December 1996, subject to possible changes in the area of linguistics during 1966;
that Professor Kwong Lee Dow be re-appointed as Dean of Education for the period 1 January, 1995 to 31 December, 1996;
that Professor Phillipe Lehert be appointed as a Visiting Professor in the Department of Public Health and Community Medicine for the period 1 October, 1994 to 30 September, 1995.
This item was dealt with in the Open Session (Item E.1). Minute 33 below refers.
5.1 Council received the report of the Joint Committee on Policy Meeting 6/94, held on 12 September, 1994.
Council adopted the following recommendations:
that the title and text of Standing Resolution 5.8 be amended as set out in Appendix A to the report, to remove any implication that it applies only to appointments at professorial level;
5.3.1 that, from 1 January 1995, the name of the Faculty of Architecture and Planning be changed to the Faculty of Architecture, Building and Planning;
5.3.2 that the organisational structure of the Faculty, which includes provision for the establishment of the positions of Associate Dean (Undergraduate Studies), Associate Dean (Professional Programs) and Associate Dean (Research) be approved; and
5.3.3 that the proposed changes to Statute 5.1 The Faculties, and Statute 5.5 Courses and Subjects, be approved.
Council resolved that the Chair of Dental Prosthetics be disestablished.
Council adopted the recommendation that the position of Professor/Director of Neonatal Paediatrics at the Royal Women's Hospital and the Royal Children's Hospital be established as set out in Appendix C to the report, and that an appointment as Professorial Associate with the title of Professor under Statute 7.4, be approved.
5.6.1 Council received a report on projected student load for 1995, (Appendix D to the report).
5.6.2 Council adopted the following recommendations:
5.6.2.1 that the quotas detailed in Tables Ac Bd 1, Ac Bd 2.1, Ac Bd 2.2 and Ac Bd 2.3 be approved as the student load quotas/targets for 1995;
5.6.2.2 that the Vice-Chancellor be authorised to act, on behalf of Council, to approve load adjustments not yet included in targets and quotas, in relation to transfers of load between Faculties, and in relation to Educational Profile negotiations with the Department of Employment, Education and Training, held in August 1994;
5.6.2.3 that the Vice-Chancellor be authorised, on the advice of the President of the Academic Board and the Academic Registrar, to approve at appropriate times during the 1995 selection period, the number of new student admissions (expressed in EFTSU) which may be made to courses in 1995, having regard to Faculty assigned targets and other information then available;
5.6.2.4 that the Vice-Chancellor be authorised to approve on Council's behalf, on receipt of advice from the President of the Academic Board and the Academic Registrar, requests for shifts in the 1995 Faculty sub-targets, subject to the total Faculty assigned targets;
5.6.2.5 that the proportion of admissions under the Special Admissions Scheme to each Faculty remain for 1995 at the level which applied in 1994.
Council adopted the recommendation that the control of the University Development Fund be vested in the Vice-Chancellor's Office, acting on the advice of the Vice-Chancellor's Consultative Committee, as set out in Appendix E to the report.
Council approved the academic exchange agreement between the University of Melbourne and Université Jean Moulin - Lyon 3, as shown in Appendix F to the report.
Council approved the academic exchange agreement between the University of Melbourne and the University of Manchester, as shown in Appendix G to the report, and noted the accompanying background information.
Council approved the agreement for the promotion of academic co-operation and the exchange of personnel between the University of Melbourne and Sophia University as shown in Appendix H to the report.
6.1 Council received the report of the Academic Board meeting 6/94, held on 22 September, 1994.
Council adopted the following recommendations:
that a joint selection committee with both hospitals be established for the post of Professor/Director of Neonatal Paediatrics (Royal Women's Hospital and Royal Children's Hospital), as set out in Attachment A to the report;
that the following new course be established:
6.4.1 that, for a trial period of three years, and subject to a review at the end of the second year of operation, suitably qualified students be given provisional entry into the University in the following circumstances:
6.4.2 Council adopted the recommendation that undergraduate students with IELTS scores of 6.0 (or equivalent), who will be strongly encouraged to attend a 6-week intensive ELICOS course, be required to enrol in an English language subject, offered by the ESL (English as a Second Language) Program, which carries a 12.5 point credit (one-eighth of a full-time load) towards their degree.
6.4.3 Council noted that in the postgraduate area, Academic Board intends to encourage students with IELTS scores of 6.0 (or equivalent) to enrol in an English language subject offered by the ESL Program, but that it will not be a formal requirement.
Council adopted the recommendation that a new sub-section 2.6, as set out in Attachment C to the report, be included in the General Principles of Selection of Full-Fee Overseas Students to Undergraduate and Postgraduate Courses.
Council adopted the recommendation that, for a trial period of five years, the University adopt the following Indian qualifications as satisfying University entrance requirements:
7.1 The Deputy Vice-Chancellor (Academic), Professor Schedvin, spoke to his paper "Overview of Departmental/Faculty Reviews".
7.2 Council was advised of issues related to the morale of research students in computer science and to the integration of research programs in the Department of Computer Science with those in the Collaborative Information Technology Research Institute. Council noted that the Dean of the School of Graduate Studies would monitor progress in this area and make recommendations to the Joint Committee on Policy as necessary.
8.1 Council received the tabled replacement report of the Finance Committee meeting 8/94, held on 21 September, 1994.
8.2 Audit Sub-Committee
Council approved the revised Terms of Reference for the Audit Sub-Committee as set out in Appendix A to the report.
9.1 Council received the report of the Central Budgets Committee meeting 4/94, held on 6 September, 1994.
9.2 Council noted that the divisional allocations as set out in the attachments to the report were subject to further adjustments as follows:
10.1 Council received the report of the Libraries Committee meeting 4/94, held on 6 September, 1994.
10.2 Grainger Museum Advisory Committee
Council adopted the recommendation that the membership of the Grainger Museum Advisory Committee be amended by the deletion of the Institute of Education Principal Librarian and substitution of the University Librarian's nominee.
10.3 Council noted that at this stage no provision had been made for funding the glassed-in link between the Education Resource Centre and the 1888 Building, as mooted in the report.
11.1 Council received the report of Administrative Committee meetings 30/94 to 31/94.
Council approved the revised redeployment and retraining procedures as set out in Appendix A to the report.
Council agreed that the December 1995 meeting of Council be held on 4 December 1994.
Council received the report of meeting 4/94 of the Academic Staff Development Committee, held on 9 September, 1994.
Council received the report of the Committee of Convocation meeting 5/94, held on 21 September, 1994.
14.1 Council received the report of meeting 4/94 of the Standing Committee on Staff Salaries, held on 25 August, 1994.
Council approved On-Call and Out-of-Hours loadings as set out in the report for ITS staff scheduled for weekend rosters.
Council approved salary increases for professional staff at the Veterinary Clinic and Hospital, Werribee, as detailed in Attachment A to the report.
15.1 Council received the report of the Standing Committee for the Chair of Education (Assessment).
15.2 Council adopted the recommendation that the person whose career statement was distributed to the meeting be appointed to the Chair of Education (Assessment).
16.1 Council received the report of meeting 3/94 of the Special Professorial Appointments and Awards Committee, held on 20 September, 1994.
16.2.1 Council noted that the need to ensure continuity of existing research programs constituted a special reason to appoint a person who had attained the age of sixty-five years. Council resolved that the person whose career statement was circulated at the meeting of Council be appointed as a Professorial Fellow (0.6 fraction) in the Department of Chemistry for a period of twelve months from 1 January, 1995.
16.2.2 Council resolved that Professor A J Richardson be re-appointed as a Professorial Fellow in the Department of Civil and Environmental Engineering for a period of six months from 22 October, 1994.
Council adopted the following recommendations:
16.3.1 that Dr E A Boehm be re-appointed as a Professorial Associate in the Institute of Applied Economic and Social Research for a period of one year from 6 October, 1994; and
16.3.2 that Dr M C F Pain be re-appointed as a Professorial Associate in the Department of Medicine (Royal Melbourne Hospital & Western Hospital) for a period of five years from 5 November, 1994, subject to him continuing to hold his present appointment at the Royal Melbourne Hospital.
17.1 Council received the report of the Legislation Committee meeting 6/94, held on 26 September, 1994.
17.2 Council made the following items of legislation, as detailed in the report.
(1) Amendment of Statutes 5.1 and 5.5 - To revise membership of the new faculty of Architecture, Building and Planning and to make a consequential amendment (78/94)
(2) Repeal and Re-enactment Statute 13.1- To clarify provisions relating to student discipline (46/94)
Council noted that under Clause 13.1.4 (2) of Statute 13.1, the Academic Registrar has the right to extend the date for a notice of appeal against fines and exclusion, but that this right does not extend to the Appeal Committee, and asked that further adviceon that matter be submitted to Council through the Academic Board.
17.3 Council made the following "R Series" Standing Resolutions as detailed in the report.
(1) Making - Standing Resolution R3.244 - To establish the diploma in Forestry (58/94)
(2) Making - Standing Resolution R3.245 -To establish the diploma in Forest Technology (59/94)
(3) Amendment - Standing Resolution R3.49, R3.50, R3.54, R3.74, R3.75, R3.86, R3.102, R3.103, R3.104, R3.158, R3.190, R3.193 R3.212 - To substitute reference to the faculty of Architecture, Building and Planning for reference to the faculty of Architecture and Planning in R3.49A in course resolutions (79/94)
(4) Amendment - Standing Resolution - To revise the degree of bachelor of Planning and Design (81/94)
17.4 Council made the following "O Series" Standing Resolutions as detailed in the report.
(1) Amendment - Standing Resolution 2.27 - Grainger Museum Advisory Committee
(2) Amendment - Standing Resolution 2.38 - Childcare Management Committees
(3) Amendment - Standing Resolution 2.43 - Graduate Centre Committee
(4) Amendment - Standing Resolution 5.8 - Naming Rights for Academic Positions
(5) Amendment of General and Special Principles of Selection
General Principles of Selection for Entry of Full-Fee Overseas Students to Undergraduate and Postgraduate Courses
(6) Amendment of General and Special Principles of Selection
Council received the summary of reports on matters dealt with by the Vice-Chancellor, as set out in Item D.2.
Council received a report on Conferring Ceremonies 12/94 and 13/94, authorised by the Council, and held on Saturday 10 September, 1994 at 10.30 a.m. and 3.30 p.m., respectively.
Council received the report of the Works of Arts Committee meeting 3/94, held on 15 August, 1994.
Council received the report of the Graduate Centre Committee inaugural meeting 1/94, held on 6 September, 1994.
Council received the report of the Melbourne Theatre Company Board of Management meeting 4/94, held on 1 July, 1994.
Council received the report of meeting 5/94 of the Animal Experimentation Ethics Committee, held on 4 August, 1994.
Council received the reports of International House Council meetings 2/94 and 3/94, held on 6 June 1994 and 5 September 1994, respectively.
Council received the report of meeting 1/94 of the Standing Committee for the Chair of Earth Sciences, held on 12 September,1994.
Council received the report of meeting 1/94 of the Standing Committee for Beth MacLaren Smallwood Foundation Chair of Audiology and Speech Science, held on 31 August, 1994.
Council received the report of meeting 8/94 of the Committee of Deans of Faculties, held on 15 September, 1994.
Council received the 1993/1994 Annual Report of the Veterinary Clinic and Hospital.
Council received the report of the Investment Committee meeting 4/94, held on 20 September, 1994.
Council received the report of meeting 6/94 of the Equal Opportunity Standing Committee, held on 23 September, 1994.
Council received the report of meeting 1/94 of the Standing Committee for the Chair of Dental Medicine, held on 2 August, 1994.
Council received the report of meeting 1/94 of the Standing Committee for the Chair of Higher Education, held on 27 September, 1994.
33.1 Council received a tabled report from the Vice-Chancellor - Amenities and Services for Students.
33.2 Council adopted the following recommendations:
(a) that the level of the Amenities and Services Fee for 1995 be:
1995 1994 Full-time $305 ($324) Part-time $185 ($192)
and that the Fee in 1995 for other categories of students be as set out in Attachment A to the report;
(b) that subject to clause (d) below, allocations from the Amenities and Services Fund for 1995 be:
A. Amounts expended by the University 1995 Child Care contribution $ 158,000 * Student Personal Accident Insurance $ 27,000 * Graduate Centre - Manager and Subsidised Catering $ 51,000 Administration Charge $ 99,000 * Publication of Annual Accounts $ 1,800 _______ $ 336,800
B. Allocation to MUSUI Capital $ 670,000 Recurrent $ 3,460,202 _________ $ 4,130,202
C. Allocation to UMPA Capital $ 52,450 * Recurrent $ 369,500 _______ $ 421,950
* These amounts are subject to further review
D. Allocation to CSPR Capital $ 496,000 Recurrent $ 1,324,667 _________ $ 1,820,667
E. Total Allocation - $ 6,707,619
(c) that there is to be provision for a second allocation round from the Amenities and Services Fund to be undertaken mid-year as set out above;
(d) that the Vice-Chancellor be authorised on behalf of Council:
(e) that subject to the satisfactory completion of the matters in clause (d) above, the Vice-Chancellor be authorised on behalf of Council to authorise the making of Annual Funding Agreements with MUSUI and UMPA which reflect the arrangements outlined in the report and enable the University to meet its obligations under the Tertiary Education Act.
33.3 Council noted that the outcome of the processes outlined above would be reported to Council at the November 1994 meeeting.
34.1 Council received a paper from the President of the Student Union (re-numbered as Item A.7).
34.2 A motion from the President of the Student Union that Council undertake a review of the process for disbursement of the Amenities and Services Fee funds for 1996 and subsequent years, and make recommendations which will produce a reliable and equitable outcome, was LOST.
34.3 Council noted that the Vice-Chancellor had offered to hold further discussions with the parties involved upon their request.
In accordance with established procedure it was formally agreed that the items of business that had not been specifically discussed should be adopted where containing recommendations or received where containing reports.
Professor A Stephens, Chair of German, and Professor P Weill, Chair of Management (Information Systems) were introduced to Council members and welcomed to the meeting.
Copyright © 1994, The University of Melbourne