A meeting of the Council was held in the Council Chamber, 1st Floor, Old Quadrangle on Monday 7 October, 2002 at 4.00 p.m.

Present

Members

The Chancellor, Ms F S Marles (in the Chair)
The Deputy Chancellor (Mr I A Renard)
The Acting Vice-Chancellor (Professor S A Walker)
The President of the Academic Board (Professor P B McPhee)
Mr T L Anning, Hon Mr Justice Chernov, Mr D A Crawford,
Ms M Doig, Mr R C Evans, Hon Mr B Forwood, Dr B H Lochtenberg,
Mr D Perkins, Ms R Storelli, Ms C M Walter and Hon Mr D R White.

Others Attending

The President of Convocation (Mr R Condron)
The President of the Student Union (Mr D Ray)
The President of the Postgraduate Association (Ms E Wahyuni)

The Deputy Vice-Chancellor (Students & Staff) (Professor K C Lee Dow)
The Deputy Vice-Chancellor (Research) (Professor F P Larkins)
The Senior Vice-Principal (Mr R I A Marshman)
The Vice-Principal and Chief Financial Officer (Mr D Percival)
The Vice-Principal (Property and Buildings) (Dr D Daines)
The Vice-Principal (University Development) (Mr R Peacock)

The University Secretary (Mr L N Currie)
The Deputy Principal, Human Resources (Ms E Bare)
The Media Liaison Officer (Ms C Buckridge)
The Assistant University Secretary (Ms B McNamara)

Business

1. Leave of Absence (Item A.01)

Apologies were received from Judge Lawson and Professor F W Rickards.

Leave of absence for this meeting had been granted to Mr P Allen, Sir Alec Broers,
Dr N G Curry and Professor Gilbert.

Leave of absence for the November meeting was granted to Sir Alec Broers.

2. Returning Officer's Report (Item A.02)

The University Secretary, as Returning Officer advised that the result of student elections to Council would not be reported until the close of the allowed periods for appeals and their determination.

3. Minutes of Previous Meetings (Item A.1[a])

The minutes of Council meeting 5/02, held on 2 September 2002, copies of which had been distributed, were confirmed subject to two amendments. The first amendment was to show that Mr Allen and Dr Curry were granted leave of absence for the October meeting. The second amendment was to the last sentence of minute 6.1 to read, "Council agreed with the Acting Vice-Chancellor's suggestion that consideration of the remuneration question should be by the non-University-management members of the Working Group alone".

4. Starring of Additional Items (Item A.2[a])

Items A5(a) 1, 4, 5 and 8; A6(a) 6; A7(b) 3; B1(a) 3; B2(b); and B4(a).1 and 2 were starred for discussion.

5. Motion to Adopt or Receive "Unstarred Items of Business" (Item A.2[b])

In accordance with established procedure, it was formally agreed that the items of business that were not to be specifically discussed should be adopted where containing recommendations or received where containing reports.

6. Chancellor's Matters (Item A.3[a])

6.1 Remuneration of Council Members

Council received documentation circulated by the Chancellor, who reported some of the issues raised in a meeting of those members eligible for payment under the proposed system of remuneration, which had been held immediately prior to Council's meeting.

Council discussed at length the problems which arise in seeking to continue the tradition of honorary membership, while not wishing to impose an unfair burden on members reliant on part-time or sessional earnings or to create undesirable barriers impeding broad community involvement in the governance of the University. The following resolution was adopted: that the members of this Council do not agree that they should be remunerated. Council agreed to ask its Governance Review Working Group to review the equity issues in relation to Council membership, such as expenses of office, childcare, displacement of student employment opportunities, etc, with a view to developing a recommended set of arrangements for adoption on a trial basis.

6.2 Travelling Mace

Council received documentation concerning a proposal for a 'travelling mace' and resolved:

1. to note the intention of YB Dato Seri Tajol Rosli, Chief Minster of the State of Perak in Malaysia, to present to the University on the occasion of its 150th Anniversary, on behalf of all international alumni of the University, a 'travelling mace' to be used by officers of the University authorized to do so in University ceremonies where the University Mace is not available;
2. to note and approve the design of such a 'travelling mace', as set out in Attachment B to the proposal; and
3. to request the Chancellor to express Council's appreciation to YB Dato Seri Tajol Rosli and invite him to attend the 150th Anniversary Conferring Ceremony planned for 10 May 2003, to present the 'travelling mace' to the University at that ceremony.
   

7. Acting Vice-Chancellor's Report (Item A.4)

7.1 Council received the Acting Vice-Chancellor's Report.

7.2. Australia and New Zealand School of Government

Council endorsed the changed arrangements, following discussions between representatives of the Australia and New Zealand School of Government and the University, under which the ANZSG dean's appointment in this University would be as an honorary professorial fellow

7.3. Appointment of Dean of the Faculty of Arts

Council appointed Professor Arie Freiberg as Dean of the Faculty of Arts for the period of 1 January 2003 to 31 December 2003, during Professor Stuart Macintyre's leave of absence from the Deanship.

7.4 Institute of Land and Food Resources (ILFR) Board

Council appointed Messrs Robert Cumberlidge, Kees Tesselaar and Michael Taylor as members of the ILFR Board for a term of three years commencing 7 July 2002 and appointed Mr John Claringbould as Chairperson of the ILFR Board for a term of one year commencing 7 July 2002.

7.5 Academic Board Officers and Pro-Vice-Chancellors 2003

The Acting Vice-Chancellor reported that Professors Peter McPhee, Field Rickards and Loane Skene had been re-elected as Academic Board President, Vice-President and Deputy Vice-President respectively for 2003.

Council adopted the recommendation that Professors McPhee and Rickards be appointed as Pro-Vice-Chancellors for the period that they hold their respective offices.

7.6 Sultan of Oman Chair in Arabic and Islamic Studies

Council approved the recommendation that an endowed Chair in Arabic and Islamic Studies be established, as set out in Appendix A to the report, and noted advice from the President of the Academic Board that the agreements required under Council's Standing Resolution regarding named chairs had been completed.

7.7 Deputy to the University Secretary

Council nominated the Assistant University Secretary, Ms Bernadine McNamara, as a deputy to the University Secretary and noted that Ms McNamara's duties as a deputy would be to exercise all statutory responsibilities of the University Secretary in the case that the University Secretary is absent or unable to act, including responsibilities regarding the University seal under Statute 1.5.

7.8 Head of Department of Chemical and Biomolecular Engineering

Council noted that, as a consequence of one of the matters approved amongst the unstarred items, the appointment of Associate Professor Peter Scales noted in the Acting Vice-Chancellor's Report would be as Head of the Department of Chemical and Biomolecular Engineering.

7.9 Medical Indemnity Insurance

In discussion of the report by Mr Mazzone on risk management and insurance issues, Council noted that Finance Committee had endorsed the proposal in that report for a senior appointment to undertake duties including contract management.

7.10 Acting Vice-Chancellor

Professor Walker thanked members of Council for their support and assistance during her period as Acting Vice-Chancellor. Council resolved to record its thanks to Professor Walker for her exemplary performance in that role.

8. Administrative Committee (Item A.5[a])

8.1 Council received the report of meetings 11/02 and 12/02 of the Administrative Committee, held on 4 September and 18 September 2002 respectively.

8.2 2003 Meeting Dates for Council

Council approved the following variations in scheduling of Council meetings in 2003:

• May Council to be held on 12 May (second Monday of month) due to the 150th Anniversary Celebrations
• November Council to be held on 10 November (second Monday of month)
• December Council to be held on 15 December (third Monday of month)
  

8.3 Amendment to Parking Fees

Council adopted the recommendation to amend Regulation 8.1.R9 - Parking and Traffic Rules in relation to a $75 fee for non-students e.g. Sports Club members, parking on campus after hours, as set out in Appendix A to the report of meeting 12/02.

8.4 Status of Creswick Campus

Council approved a change of status for Creswick from 'outstation' to 'campus' for the purposes of the charging and distribution of Amenities and Services Fees, as set out in Appendix B to the report of meeting 12/02.

8.5 2003 Meeting Dates for Committees

The Senior Vice-Principal advised that any member of Council who wished to comment on the schedule of dates should direct their comments to the University Secretary. The final schedule would be submitted to Council later in the year.

8.6 2003 Fees

Following discussion of variations in Community Access Program fees and bursaries, the Senior Vice-Principal agreed to bring back information concerning the basis for differences in the fees charged to Australian as compared to international students for graduate diploma subjects offered by the Faculty of Law.

9 Planning and Budget Committee (Item A.6[a] and [b])

9.1 Council received the reports of meetings 7/02 (supplementary) and 8/02 of the Planning and Budget Committee, held on 14 August and 11 September 2002 respectively.

Council adopted the following recommendations, as set out in the appendices to the report of meeting 8/02:

9.2 Creation of Limited Term Chair of Medicine (Austin and Repatriation Medical Centre)

that a limited term Chair of Medicine (Austin and Repatriation Medical Centre) in the Department of Medicine (Austin and Repatriation Medical Centre) be created (Appendix 1);

9.3 Creation of Limited Term Chair of Neonatal Nursing (Royal Children's Hospital)

that a five-year limited term Chair of Neonatal Nursing Research in the School of Postgraduate Nursing primarily located at the Royal Children's Hospital be created (Appendix 2);

9.4 Name Change for the Department of Chemical Engineering

that the Department of Chemical Engineering be renamed the "Department of Chemical and Biomolecular Engineering" (Appendix 3);

9.5 Review of Chairs of Anatomy

that a Chair of Anatomy be discontinued (Appendix 4); and

9.6 Establishment of a Chair in Business Strategy

that a Chair in Business Strategy be created in the Department of Management (Appendix 5).

10. Committee of Convocation (Item A.7[a])

10.1 Council received the reports of meetings 5/02 and 6/02 of the Committee of Convocation, held on 21 August and 18 September 2002 respectively.

10.2 Council noted that the Committee of Convocation was preparing information on the University's portraits of past Chancellors and Vice-Chancellors, and asked the University Secretary to make enquiries regarding any portraits or likenesses of Chancellors and Vice-Chancellors held outside the University, with a view to adding copies to complete the University's collection.

11. Academic Board (Item B.1[a])

11.1 Council received the report of meeting 8/02 of the Academic Board, held on 19 September 2002, and heard an oral report from the President of the Academic Board.

11.2 Appointment of Chair Selection Committees

Council adopted the recommendations that selection committees for the following Chairs be established, as set out in the appendices to the report of meeting 8/02;

• Chair of Medicine (Austin and Repatriation Medical Centre) (Appendix A)
• Chair of Neonatal Nursing (Appendix B)
• Chair of Business Strategy (Appendix C)
  

12.3 New and Renamed Courses

Council adopted the following recommendations:

11.3.1 New Courses

that the following new courses be established, as set out in the appendices to the report of meeting 8/02;

• Master of Common Law (Appendix D)
• Postgraduate Certificate in Engineering (Appendix E)
• Master of Engineering Project Management (Appendix E)
• Master of Social Health (Appendix F)
• Master of Primary Health Care (Appendix G)

11.3.2 Renamed Course

that the Graduate Diploma in Media, Communications and Information Technology Law be renamed as the Graduate Diploma in Communications Law.

11.4 Certification of New Courses to be Offered by Melbourne University Private Ltd

Council approved the recommendation that the following new courses, to be offered by Melbourne University Private, be certified as courses of an academic standard approved by the University of Melbourne, as set out in the appendices to the report;

• Postgraduate Diploma in Women's Health/Master of Women's Health (Appendix H)
• Postgraduate Certificate in Public Private Partnerships/Master of Public Private Partnerships (Appendix I)
• Master of International Development (Appendix J)
  

11.5 Selection Matters

11.5.1 Academic Board Resolutions on Selection

Council approved the new Academic Board Resolutions on Selection be adopted for courses in the Faculties of Engineering, Law, Science and Melbourne University Private, as set out in Appendix K to the report.

11.5.2 HKU SPACE Community College Mathematics Syllabus

Council approved the recommendation that the University of Hong Kong's School of Professional and Continuing Education (SPACE) Community College's Mathematics I plus Mathematics II be deemed equivalent to the Victorian Certificate of Education Specialist Mathematics Units 3 and 4.

11.6 New Prize

Council adopted the recommendation that the LexisNexis Butterworths Online Research Package Prize for European Civil Law and the Impact of the EU be introduced, as set out in Appendix L to the report.

12. Finance Committee (Item B.2[a] and [b])

12.1 Council received the report of meeting 8/02 of the Finance Committee,
held on 27 September 2002, together with a tabled Supplementary Report.

12.2 Change to Regulation 17.1.R6 Purchasing Procedures and Delegations in relation to Financial Matters

Council approved the amendment to Regulation 17.1.R6 Purchasing Procedures and Delegations in Relation to Financial Matters, as set out in Appendix A to the report.

12.3 Adoption of Accrual Accounting for Internal Financial Reporting

Council approved the following recommendations, as set out in Appendix B to the report;

1. that changes in provisions for annual leave are charged to departments and projects from 2004, and that this is done in conjunction with the introduction of any new payroll package;
   
   

2. that changes in provisions for long service leave are charged to departments and projects from 2004, and that this is done in conjunction with the introduction of any new payroll package. Provisions are to be held at a faculty level. Faculties will be required to demonstrate that they have reserves that would enable them to fund a proportion of these liabilities falling due. This proportion to be set at 20% of the total proportion of these liabilities falling due. This proportion to be set at 20% of the total provision in the first year of operation moving to 30% in year three. The proportion would be based on the entitlement for those with greater than four years service; and

3. that depreciation move from a centrally costed charge to a departmental charge in 2004. In 2003, faculties will be required to establish separate capital and operating budgets. Asset acquisitions will also be required to be added to the asset register at the time of acquisition. This will assist in accurate charging of depreciation centrally on a monthly basis. The introduction will recognise the funding provided by research grants when charges are made.

13. Building and Estates Committee (Item B.4[a])

13.1 Council received the report of meeting 7/02 of the Buildings and Estates Committee, held on 12 September 2002, together with a tabled citation.

13.2 Naming of Room in the Baillieu Library

Council approved the recommendation that Room 6 in the Baillieu Library be named after the late staff member, Mr Robert Prince, whose citation was tabled at the meeting.

14. Victoria Universities Governance Review Working Group (Item B.5[a])

14.1 Council received the report of meeting 1/02 of the Victoria Universities Governance Review Working Group, held on 11 September 2002.

14.2 Specification of Objects for the University

In the course of discussion, the President of Convocation put forward a suggestion by a member of the Committee of Convocation that the objects of the University should include a reference to the pursuit of scholarship. Subject to the inclusion of words to that effect, Council agreed to submit the statement of objects set out in Appendix A to the report to the Victorian Department of Education and Training, as the University's proposal for inclusion in the Melbourne University Act, in accordance with the Minister's response to the Review recommendation on this matter.

15. Legislation Committee (Item C)

15.1 Council received the report of meeting 6/02 of the Legislation Committee, held on 30 September 2002.

15.2 Council made the following legislation as detailed in the report:

(1)	Amendment of Statute recommended by the Academic Board	To amend the Statute governing the examination of theses for higher degrees (99/02)
(2)	Amendment of statute recommended by the Academic Board	To amend the reference to the Warden of the School of Graduate Studies in the Student Discipline Statute (100/02)

15.3 Council made the following Regulations as detailed in the report

(1)	Making of regulation recommended by the University Secretary	To govern the Alexander Norman Henderson Bequest (88/02)
(2)	Amendment of regulation recommended by the University Secretary	To update Regulation R6.5 governing Dwight's Prizes (89/02)
(3)	Revocation of regulation recommended by the University Secretary	To revoke the regulation governing the Robert Craig Exhibitions (90/02)
(4)	Amendment of regulation recommended by the University Secretary	To govern the Robert Craig Exhibitions (91/02)
(5)	Amendment of regulation recommended by the University Secretary	To amend the regulation governing the Loxton Bequest (94/02)
(6)	Amendment of regulation recommended by Council	To amend the provisions of the Purchasing Procedures and Delegations Regulation dealing with Building Works and Tender Board (97/02)
(7)	Amendment of regulation recommended by the Academic Board	To amend the regulation governing the degree of Doctor of Philosophy (98/02)
(8)	Amendment of regulation recommended by the Administrative Committee	To amend the schedule of fees in the parking & traffic rules regulation (101/02)

15.4 Council noted that the Legislation Committee had considered the amendment to the University Act proposed by the Victorian Universities Governance Review Working Group, and had recommended that it was in a form proper to be approved by Council for submission to the Department of Education and training.

16. Summary of Reports of Matters dealt with by the Vice-Chancellor (Item D.2[a] and D.2[b])

Council received a summary of reports on matters dealt with by the Vice-Chancellor, as set out in Items D.2[a] and D.2[b].

17.Conferring of Degrees (Item D.3)

Council received the report of Conferring Ceremonies 13/2002 - 18/2002, held on Friday 26 April at 2.30pm, Saturday 1 June at 10.30am, Wednesday 14 August at 7.30pm, Saturday 24 August at 10.30am and 3.30pm and Wednesday 28 August at 7.30pm.