Present

Members

The Chancellor, Sir Edward Woodward (in the Chair)
The Deputy Chancellor (Ms F S Marles)
The Deputy Chancellor (Dr N G Curry)
The Vice-Chancellor (Professor A D Gilbert)
The President of the Academic Board (Professor J A Angus)
Mr T L Anning, Mr Justice Chernov, Hon B Forwood, Dr B H Lochtenberg, Associate Professor C A McCarty, Mr I A Renard, Ms C M Walter and Hon D D White.

Others Attending

The Vice President of the Academic Board (Professor P B McPhee)
The President of Convocation (Mr T P Bruce)
The President of the Postgraduate Association (Mr S Booth)
The President of the Student Union (Mr B Cass)

The Senior Deputy Vice-Chancellor (Professor S A Walker)
The Deputy Vice-Chancellor (Academic Management) (Professor C B Schedvin)
The Deputy Vice-Chancellor (Students & Staff) (Professor K C Lee Dow)
The Vice-Principal (Administration) (Mr I Marshman)
The Vice-Principal (Corporate Services) (Mr D R Percival)
The Vice-Principal and Academic Registrar (Ms C Vardon)
The Vice-Principal (University Development) (Mr R Peacock)

The University Secretary (Mr L N Currie)
The Manager, Central Secretariat (Mr J A Goodwin)
The Media Liaison Officer (Ms C Buckridge)

Business

1. Leave of Absence (Item A.01)

Apologies were received from Mr Allen, Sir Alec Broers, Mr Crawford and Ms Proust.

Leave of absence for this meeting had been granted to Professor Lim Pin.

Leave of absence for the November meeting was granted to Sir Alec Broers and Professor Lim Pin.

2. Returning Officer's Report (Item A.02)

The University Secretary, as Returning Officer, advised that at the time that nominations for the position of Chancellor closed, only one nomination had been received, and advised that as a result

Ms Fay Marles would be elected unopposed as Chancellor for a term from 3 February 2001 to 31 December 2001.

The Chancellor, on behalf of Council, congratulated Mrs Marles, who spoke briefly to thank the Council and to pay tribute to Sir Edward Woodward.

3. Minutes of Meeting 5/00 (Item A.1[a])

The minutes of Council meeting 5/00, held on 6 September 2000, copies of which had been distributed, were confirmed, subject to three amendments:

1. adding an apology for Professor Gilbert;
2. noting that Leave of Absence for Professor Lim Pin was for the October meeting;
3. amending the description of the amendment to Statute 5.2 by replacing the word "rename" with "remove".

4. Starring of Additional Items (Item A.2[a])

Items A.6 (a).4, A.6 (a) .8, D.3, and the tabled Item B.1 (b) were starred for discussion.

5. Motion to Adopt or Receive "Unstarred Items of Business" (Item A.2[b])

In accordance with established procedure, it was formally agreed that the items of business that were not to be specifically discussed should be adopted where containing recommendations or received where containing reports.

6. Chancellor's Matters (Item A.3)

The Chancellor advised that he had acceded to a request from Mr Ben Cass, President of the Student Union, that he be permitted to provide Council with a general overview of the activities, current situation and future plans for the Student Union, and invited Mr Cass to address the Council. Mr Cass gave a brief report as requested.

7. Vice-Chancellor's Report (Item A.4)

7.1 Council received the Vice-Chancellor's Report.

Council adopted the following recommendations:

7.2. Award of a Silver Medal

that a Silver Medal for exceptional service to the University be awarded to the person whose Career Statement was tabled at the meeting as Appendix A;

7.3. Melbourne Theatre Company Board of Management

that Mr Ian Renard be appointed to the casual vacancy on the Melbourne Theatre Company Board of Management for the remainder of 2000, and for three years from 1 January 2001, on the understanding that the appointment from 1 January 2001 will be his initial term, for the purposes of clause 4 (2) of Regulation 8.1.R3.

7.4 Restructuring of Melbourne University Private Limited [MUPL] and Melbourne Enterprises International [MEI]

Council considered Appendix B to the report and approved its recommendations in principle, but suggested some minor amendments. The report, which was later revised by the Vice-Chancellor and given a new title - "The Restructuring of Melbourne University Private Limited [MUPL] and Melbourne Enterprises International [MEI] to Ensure Best Practice in the Delivery of Commercial Education Services", included the original recommendations with some minor modifications, as follows:

7.4.1	that the University of Melbourne, as owner of both MEI and MUPL, should move immediately to restructure MEI and MUPL so as to ensure that the English Language Centre at Hawthorn and any other agencies of MEI with responsibility for delivering educational and/or training programs be transferred to MUPL as soon as possible;
7.4.2	that the Acting Vice-Chancellor work with the Chair and Board of MEI and the Chair and Board of MUPL to make the corporate, financial and organisational changes necessary to strengthen the role of MUPL in the commercial delivery of educational and training programs;
7.4.3	that the educational and training programs referred to in 7.4.1 and 7.4.2 (above) be defined as those leading to degree, diploma, certificate or non-award certificate courses associated directly or indirectly with the University of Melbourne, including programs providing possible entry qualifications or advanced standing in relation to such degree, diploma or certificate courses
7.4.4	that the re-structuring envisaged in paragraphs 7.4.1 and 7.4.2 shall not alter current financial and constitutional arrangements associating the University of Melbourne with either the Melbourne Business School or the Australian International Health Institute;
7.4.5	that in implementing the recommendations in 7.4.1, 7.4.2 and 7.4.3 (above), account be taken of the following 7.4.5.1 issues of tax exemption should not be permitted to prevent the policy of concentrating educational and/or training programs in MUPL, 7.4.5.2 any legal and corporate measures required to protect the tax-exempt status of current MEI operations operating under tax exemption should therefore be taken within a restructured MUPL, 7.4.5.3 in restructuring MEI and MUPL in accordance with these recommendations, the Acting Vice-Chancellor may recommend to Council that some elements of MEI's current operations should remain outside MUPL in a restructured MEI, 7.4.5.4 in that regard, consideration should be given in particular to the optimum location of operations such as the promotion and management of research consultancies, engagement in venture capital enterprises and the commercialisation of intellectual property, (For a variety of reasons, it may be deemed appropriate for some or all of such activities to remain outside MUPL) 7.4.5.5 the University should seek to ensure that the external directors of MEI and MUPL understand the changes recommended in 7.4.1, 7.4.2 and 7.4.3 (above) to be motivated wholly by strategic and policy considerations unconnected to their discharge of their responsibilities as directors, which the University judges to have been exemplary, 7.4.5.6 the University should seek to secure the continuing engagement of the external directors of MEI and MUPL in the re-structured enterprise or enterprises produced by the changes, 7.4.5.7 both the proceeds of the float of Melbourne IT and the shares in Melbourne IT which are held by MEI should be dealt with in such a manner that the University's rights as currently understood regarding these funds and investments are maintained.
7.4.6	It was agreed that the implementation of the above should involve the following steps 7.4.6.1 the Acting Vice-Chancellor working together with the Chairs of MEI and MUPL to produce Terms of Reference for a Re-structuring Steering Committee which shall consist of the Acting Vice-Chancellor (Chair) and representatives of the Boards of MEI and MUPL; 7.4.6.2 the Re-structuring Steering Committee making recommendations to Council consistent with its Terms of Reference for the re-structuring of MUPL and MEI consistent with the recommendations in Minute 7.4, and preparing a Business Plan for the future of the re-structured MUPL, including recommendations to Council about the capital needs of the Company.
7.4.7	Council noted that the above recommendations did not seek to address issues relating to the demarcation of the functions of Melbourne University Private from those of University controlled entities other than MEI. Council also noted that the proposed restructuring was envisaged as being without prejudice to the interests of any staff currently employed.

7.5 Uniseed Pty Ltd

Council requested the Acting Vice-Chancellor to consider the general issue of the University's oversight and delegated authority in relation to its subsidiary companies, and recommend to the next meeting of Council any changes to current practice that may be deemed appropriate. With regard to Uniseed Pty. Ltd., she should seek further information on issues of concern to Council, such as the degree of protection provided to the University's interests by the Shareholders Agreement.

MEI should be informed of Council's view that for the time being any further investment in Uniseed Pty. Ltd. would be inappropriate.

7.6 Universitas 21

The Vice-Chancellor reported on progress toward securing a significant and rewarding role for Universitas 21 in the area of global e-education.

Council appointed Dr Lochtenberg as convener, Mr Renard, and Ms Walter, supported by Ms O'Keefe, to undertake a due diligence exercise to assess the viability, appropriateness of the proposed corporate structure, financial arrangements and business architecture of any proposed Universitas 21 agreement.

Council noted that Ms O'Keefe would be expected to liaise with the group of Academic Board Officers which, on behalf of Council, would be responsible for the conduct of the due diligence exercise in the area of academic quality assurance.

7.7 Industrial Relations

The Acting Vice-Chancellor reported on progress made toward the satisfactory conclusion of a new Enterprise Agreement. She advised that the issues relating to conditions had been largely resolved, and that the main outstanding issue related to salary increases and the University's contingency approach.

Because the bargaining process had been so protracted, it had been agreed, with some reluctance, to accede to the request of the CEPU and CFMEU, the Unions on campus with coverage of trades and services staff, that they be permitted to conclude a separate Enterprise Agreement. Negotiations with the NTEU were continuing.

7.8 Department of Mechanical and Manufacturing Engineering

Council noted that the appointment of Associate Professor John Williams as the Head of the Department of Mechanical and Manufacturing Engineering would be for the period 1 January 2001 to 31 March 2001, or until the new Professor commences, whichever is the later.

8. Administrative Committee (Item A.5[a])

8.1 Council received the report of Administrative Committee meetings 10/00 to 13/00.

8.2 Council Meeting Dates 2001

Council approved the recommendation that Council meet on 3 December 2001.

8.3 2001 Schedule for the Conferring of Degrees

Council approved the 2001 Schedule for the Conferring of Degrees, as shown in Appendix A to the report.

9. Planning and Budget Committee (Items A.6)

9.1 Council received the revised report of meeting 8/00 of the Planning and Budget Committee, held on 13 September, 2000.

Council approved the following recommendations:

9.2 Recognition of Hospitals under Statute 6.1

that St Vincent's Private Hospital and Mercy Private Hospital (governed by a single Board) be recognised pursuant to Regulation 6.1R1 as institutions which are proper places for (a) fulfilling the requirements for degrees and diplomas in the Faculty of Medicine, Dentistry and Health Sciences, and (b) being associated for teaching purposes with the clinical schools of the Faculty of Medicine, Dentistry and Health Sciences for clinical instruction and practice in specific disciplines;

9.3 Johnstone-Need Medical History Unit

that the Medical History Unit within the Faculty of Medicine, Dentistry and Health Sciences be named the Johnstone-Need Medical History Unit;

9.4 Recognition of Institute of Breathing and Sleep

that the Institute of Breathing and Sleep be recognised as an institution of significance to the University in teaching and research pursuant to Regulation 17.1.R19.

9.5 Department of Clinical and Biomedical Sciences (Barwon Health)

9.5.1	Council adopted the recommendation that a new Department be established in the School of Medicine at the Geelong Hospital, Barwon Health from 1 January 2001 as shown in Appendix 4 to the report.
9.5.2	Council approved the name Department of Clinical and Biomedical Sciences (Barwon Health).
9.5.3	Council adopted the recommendation that the name of the Departments of Medicine and Surgery (St Vincent's Hospital/The Geelong Hospital) revert, to be respectively the Departments of Medicine and Surgery (St Vincent's Hospital) from 1 January 2001.
9.5.4	Council adopted the recommendation that the joint general Clinical School St Vincent's Hospital/Geelong Hospital be restyled St Vincent's Hospital/Barwon Health reflecting the new name and broader functions centred around Geelong Hospital.

10 Committee of Convocation (Item A.7 )

Council received the report of meeting 7/00 of the Committee of Convocation, held on 20 September 2000.

11. Academic Board (Items B.1[a] and B.1[b])

11.1 Council received the report of meeting 7/00 of the Academic Board, held on 21 September 2000, and a tabled report from the President of the Academic Board.

Council adopted the following resolutions:

11.2 New Course

that a Master of Financial Management be introduced, as set out in Appendix A to the report of meeting 7/00;

11.3 Master of Geomatic Engineering;

that the Master of Geomatics Science be renamed as the Master of Geomatic Engineering.

11.4 Academic Board Resolutions on Selection

11.4.1 Faculty of Education

Council adopted the revised Academic Board Resolutions on Selection for courses in the Faculty of Education, as set out in Appendix B to the report of meeting 7/00.

11.4.2 Faculty of Medicine, Dentistry and Health Sciences

11.4.2.1	Selection of Applicants into Undergraduate Streams of Bachelor Courses Council adopted revised Academic Board Resolutions on Selection for entry to the first year of the BPhysio, BDSc and MBBS/BMedSci (undergraduate stream) courses, as set out in Appendix C to the report of meeting 7/00.
11.4.2.2	Selection of Graduate Applicants into Later Years of MBBS Council approved the inclusion of the following provision in the Academic Board Resolutions on Selection for entry of graduate applicants to the later years of the MBBS course: Candidates for the degree of Master of Dental Science to pursue a course of advanced study and training in oral and maxillofacial surgery may be admitted at the level of semester 5 to undertake the remaining six semesters of the course subject to the satisfactory completion of such preliminary studies or examinations as the faculty may require. There may be a sub-quota for entry to the course.
11.4.2.3	Selection of Graduate Applicants into the Graduate Stream of MBBS A recommendation for the adoption of revised Academic Board Resolutions on Selection for graduate entry to the graduate stream of the MBBS course, was referred back to the Board Officers in consultation with the Acting Vice-Chancellor to reconsider the wording of paragraphs 3, 8 and 9 particularly having regard to recent controversy in relation to a case in Britain

11.5 Selection of Students from Indonesia

Council adopted the following recommendations:

1. that the International Baccalaureate certificate with four subjects together with the SMU3 qualification, be regarded as equivalent to the VCE provided that students meet English requirements and other prerequisites;
   
   
2. that Primus High School, Australian International School, Sekolah Pelita Harapan, Jakarta International School, Kolese Australia, Sekolah Cita Buana, Sekolah Global Jaya, SMU Bina Nusantara (Bi Nus High School), Sekolah Kristen IPEKA (IPEKA Christian High School) be approved for the purposes of Academic Board Resolutions on Selection English Language Requirements 1 (c) (v) -
   
   'satisfactorily completed the final two years in a secondary school which is approved for this purpose by the Academic Board and gained a pass in final year English which is deemed by the Academic Board to be at least equivalent to that required of locally-qualified applicants for the course who have completed the VCE'

11.6 New Course

Subject to the finalisation of any outstanding issues concerned with the approval of a business plan, Council approved the introduction of a Graduate Certificate in Landscape Architecture, as set out in Appendix A to the President's Report.

11.7 Subjects with Low Enrolments

In response to a request for further information, the President of the Academic Board reported on the impact of the financial incentives that have been introduced to encourage faculties to discontinue subjects which attract low enrolments.

12. Finance Committee (Items B.2)

12.1 Council received the report of meeting 8/2000 of the Finance Committee, held on 20 September 2000.

12.2 2001 Budget

Council adopted the 2001 Budget, as shown in Appendix 1 to the report.

12.3 Purchasing Procedures and Delegations in Relation to Financial Matters

Council approved the following proposed increases to authority levels listed in Regulation 17.1.R6 - Purchasing Procedures and Delegations in Relation to Financial Matters:

Up to $5,000	Where nominated by Head of Department HEW 6 or above
Up to $60,000	Deans, Administrative & Academic Branch and Section Heads, General and Departmental or Business Managers
Up to $200,000	Minor Tender Board
In excess of $200,000	Major Tender Board

13. Buildings and Estates Committee (Items B.4)

13.1 Council received the report of meeting 7/00 of the Building and Estates Committee, held on 14 September, 2000.

13.2 Master Plan 2000

Council adopted the recommendation for the suspension of Standing Resolution 3.13 so much as to allow consideration of the alteration of the Master Plan 2000 without three months' notice.

By greater than the two-thirds majority required under Standing Resolution 3.13, Council adopted the Western Precinct Master Plan as part of the Master Plan 2000.

13.3 The "Ian Potter Foundation Information and Technology Centre"

Council approved the recommendation that the refurbished area on the lower ground floor, Baillieu Library be named the "Ian Potter Foundation Information and Technology Centre".

13.4 The "William Buckland Information Access Centre"

Council approved the recommendation that the refurbished central and southern area of the ground floor, Baillieu Library be named the "William Buckland Information Access Centre".

14. Legislation Committee (Item C)

14.1 Council received the report of meeting 5/00 of the Legislation Committee, held on 25 September, 2000,

14.2 Council made the following Regulations as detailed in the report:

(1)	Making of Regulation R7.208	To establish The Dr. Hubert Sydney Jacobs Bequest (65/00)
(2)	Making of Regulation R7.209	To establish the M. M. Clarke Medical Research Grants (78/00)
(3)	Amendment of Regulation R6.90	To correct a reference in and to delete a redundant provision from The Thomas And Elizabeth Ross Scholarship (79/00)
(4)	Amendment of Regulation R7.75	To regulate the use of the Dulcie Gam Trust (80/00)
(5)	Amendment of Regulation R6.121	To correct the regulation governing the William Henry Lord Bursaries (81/00)
(6)	Revocation and re-making of Regulation R6.50	To amend the regulation governing the Randal and Louisa Alcock Scholarships (82/00)
(7)	Amendment of Regulation 8.1.R2	To change the conditions of appointment of three members of the Melbourne University Press Board of Management (83/00)
(9)	Amendment of Regulation 7.1.R2	To establish a new chair (86/00)

15. Summary of Report on Matters dealt with by the Vice-Chancellor (Item D.2)

Council received a summary of reports on matters dealt with by the Vice-Chancellor, as set out in Items D.2[a] and [b].

16. Conferring of Degrees (Item D.3)

Council received the reports of Conferring Ceremonies 14/2000 - 17/2000, held on Wednesday 6 September 2000 at 7.30 p.m., Saturday 9 September at 10.30 a.m. and 3.30 p.m., and Wednesday 13 September at 7.30 p.m.

Members noted that at Conferring Ceremony 17/2000, the Deputy Chancellor had conferred the degrees, not the Chancellor as shown in the report.

17. Introduction of New Professors

Professor Elizabeth Malcolm, Gerry Higgins Chair of Irish Studies, and Professor Geoff Lindell, Chair of Law, were introduced to Council members and welcomed to the meeting.