Council Meeting No 10/05
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A meeting of the Council was held in the Council Chamber, 1st Floor, Old Quadrangle on Monday
14 November 2005 at 4.00p.m.
Present
Members
The Chancellor, Mr I A Renard (In the Chair)
The Deputy Chancellor (Justice A Chernov)
The Depu t y Chancellor, (Dr B Lochtenberg)
The Vice-Chancellor (Professor G Davis)
The President of Academic Board (Professor L Skene)
Ms E Alex ander, Mr T L Anning, Mr B Barnett, Mr P Briggs, Dr M Doig,
Judge I Lawson, Ms L Ooi, Professor P Pattison, Ms E Ritchie, Ms R Storelli,
Mr E Thornley and Hon Mr D White.
Others Attending
The President of Convocation (Dr R Condron)
The President of the Postgraduate Association (Mr W Watson)
The Chair of the Interim Student Representative Committee (Mr P Donegan)
Professor M Elgar
The Deputy Vice-Chancellor (Research) (Professor F Larkins)
The Assistant Vice-Chancellor (Teaching, Learning & Equity) (Assoc. Prof. S Elliott)
The Senior Vice-Principal (Mr I Marshman)
The Vice-Principal (Property & Buildings) (Dr D Daines)
The Acting Vice-Principal and Academic Regis t rar (Dr M Emison)
The Vice-Principal (Human R esources) (Ms E Baré)
The Vice-Principal and General Counsel (Mr C Penman)
The University Secretary (Mr L Currie)
The Assistant University Secretary (Mr J Green)
The Director, Office of Vice-Chancellor (Ms M O’Keefe)
The Director of Development (Ms W Lawler)
The General Manager, Planning and Infrastructure (Ms F de Preu)
The Manager, Media and Publication Services (Mr B Wardley)
The Senior Media Adviser (Ms C Buckridge)
Professor Paul Kofman
Mr M Beaton-Wells, Dr N Buch, Ms F Dr G Sharrock
The following Deans attended for Council’s discussions of listed key issues and faculty related items:
Professor J Angus, Dean of Medicine, Dentistry & Health Sciences
Professor F Rickards, Dean of Education
Business
- Formal Matters [Item A.01]
Leave of absence for this meeting had been granted to Associate Professor Allen, Justice Crennan and Professor Li.
Leave of absence for the December meeting was granted to Justice Crennan and Professor Li.
- Returning Officer Report [Item A.02]
The University Secretary reported as Returning Officer that Mr Paul Erickson has been elected by the students to the membership of Council in 2006. He also drew attention to the call for nominations for the position of Deputy Chancellor currently held by Justice Chernov, which would close on Monday 28 November at 12 noon .
- Minutes of Previous Meeting [Item A.1 (a)]
The minutes of Council meeting 9/05 held on 10 October 2005 , copies of which had been distributed, were confirmed.
- Starring of Additional Items [Item A.2 (a)]
Items A.4(b).8, 13, 15 & 20; A.6(a).10; B.1(a).5; B.2(a).3 and B.3(a).3 & 4 were starred for discussion.
- Motion to Adopt or Receive “Unstarred Items of Business” [Item A.2 (b)]
In accordance with established procedure, it was formally agreed that the items of business that were not to be specifically discussed should be adopted where containing recommendations or received where containing reports.
- Chancellor’s Matters [Item A.3 (a)]
6.1 Singapore
The Chancellor reported that approximately 300 alumni had been present at an Alumni Reception he had attended in Singapore , and that over 1,000 people including 342 prospective students had attended a subsequent information day.
The Chancellor read to the meeting the text of a proposed letter to the President of the Republic of Singapore seeking clemency in the case of Van Tuong Nguyen, and Council agreed that it should be transmitted.
- Listing of Key Issues and Documents for discussion [Item A.4 (a)]
The following items were listed under Key Issues and Documents for Discussion –
- Growing Esteem
(document A.4(b) Appendix A)
- Victorian College of the Arts
(document A.4(b) – Appendix B)
- U21 Global
(document A.4(b) – Appendix U)
- Vice-Chancellor’s Report [Item A.4 (b)]
Council received the Vice-Chancellor’s Report.
8.1 Growing Esteem
Council reviewed at length the draft document Growing Esteem and agreed that it should be forwarded for discussion at the next meeting of the Academic Board..
8.2 Victorian College of the Arts / University of Melbourne Draft Heads of Agreement
8.2.1 Council authorised the Chancellor and the Vice-Chancellor to sign, on behalf of The University of Melbourne, the Heads of Agreement as set out in Appendix B of the report, subject to any amendments approved by the Chancellor and Vice-chancellor. It was noted that as a consequence (subject to the Victorian Parliament passing the necessary enabling legislation during 2006)-
- the VCA would become a Faculty of the University from 1 January 2007 ;
- the President of the VCA Council would have observer status with speaking rights at meetings of the University Council during the transition year; and
- the Chair of the VCA Advisory Board would be appointed to the Council of the University for a period of three years from 1 January 2007 .
8.2.2 Council also noted the suggested form of drafting notes for the preparation of the Melbourne University (Victorian College of the Arts) Act 2006 (as set out in Appendix F of the report). Council authorised the Chancellor and Vice-Chancellor to approve the final form of the notes for submission to the State Government in collaboration with the Director of the VCA
8.2.3 Council further noted, subject to advice from Legislation and Trusts Committee and due diligence by the VCA, the form of the following:
- Statute 5[1].5 - The Faculty of the Victorian College of the Arts and Regulation 5[1].5R1 made under Statute 5.5, as set out in Appendix G of the report.
- Regulation 5.5.R1 - The Faculty of the Victorian College of the Arts made under State 5.5, as set out in Appendix H of the report.
- Statute 5.3 – The Deans and Other Officers, as set out in Appendix I of the report.
- Regulation. 5.1.R1 – Faculties made under Statute 5.1.1, as set out in Appendix J of the report.
8.2.4 Council noted the proposed plan for implementation of the integration and the principles underpinning the reviews of the administrative services, processes and University costs currently undertaken by the VCA, or provided by the University to the VCA, which would occur as part of the implementation process, as set out in Appendices D and E of the report.
8.3 Medical Affiliates
Professor James Angus, Dean of Medicine, Dentistry and Health Sciences briefed Council on the importance to his Faculty of its relationships with affiliated medical research institutes and university teaching hospitals.
8.4 Universitas 21
Council received a tabled report from its U21 Global Due Diligence Committee and adopted the following recommendations that:
8.4.1 the University subscribe before 1 December 2005 for its full allocation of 4,330,300 shares in U21 Equity Ltd, at a purchase price of US$1.00 each (which will result in total shareholdings of 13,818,800 shares purchased at US$1.00 each). As the shares are allocated on a pre-emptive basis, the University of Melbourne’s percentage shareholdings will remain at 33.31% of Universitas 21’s investments and 16.66 % of the total shareholdings; and
8.4.2 the above subscription be on the basis that subscription for shares in Universitas 21 Global Pte Ltd would be in two tranches, with payment of the second tranche from U21 Equity Ltd of US$6.5M to be conditional upon the Chair of U21 Equity Ltd being satisfied that agreed funding milestones for Universitas 21 Global had been met.
Council noted that if all of the available shares in U21 Equity Ltd were not subscribed for by 1 December 2005 , and there was a shortfall in funds raised, then further consideration might be given by the Council Due Diligence Committee as to whether a recommendation should be made to the December Council meeting to apply for additional shares.
8.5 Terms of Reference for Council Committees
8.5.1 New and Amended Terms of Reference
Council adopted the draft terms of reference for Council committees as set out in Appendix V of the report with effect from 1 January 2006 .
8.5.2 Future of Equal Employment Opportunity Committee
Council agreed to proceed in replacing the Equal Employment Opportunity Committee with a Staff Equity and Diversity Committee as indicated in Appendix W of the report, noting that Planning and Budget Committee would formally consider those proposed terms of reference, together with terms of reference for a Student Equity and Diversity Committee and other committees reporting to PBC, at its December meeting.
8.5.3 Amendments to Committee Terms of Reference Required to Take Effect by 30 November 2005 to Achieve HEWRR Compliance
Council resolved that the membership provisions of the Equal Employment Opportunity Committee and the Occupational Health and Safety Committee be amended as set out in the report, with immediate effect.
8.6 Future of Ridley Affiliation
Council authorised the Vice-Chancellor to offer formal recognition, rather than continued affiliation, to Ridley College , as set out in the report.
8.7 Deputy Vice-Chancellor (Innovation and Development)
Council noted that Dr Braach-Maksvytis would take up her position shortly, and approved her appointment as a professor of the University for the period that she holds her Deputy Vice-Chancellor position.
- Administrative Committee [Item A.5 (a)]
Council received the report of meetings 11/05 and 12/05 of the Administrative Committee held 19 October and 2 November 2005 , respectively.
9.1 2006 Schedule for Degree Conferring Ceremonies 12/05
Council adopted the 2006 Schedule for Degree Conferring Ceremonies, as attached to the report.
- Planning and Budget Committee [Item A.6 (a)]
Council received the report of meeting 9/05 of the Planning and Budget Committee held 12 October 2005 .
10.1 Proposal to establish the position of Professor/Director of Women’s Mental Health (Austin Health and Northpark)
Council agreed to establish the position of Professor/Director of Women’s Mental Health (Austin Health and Northpark), as set out in Appendix 1 to the report.
10.2 Proposal to establish the position of Professor/Director of Tissue Engineering
Council agreed to establish the position of Professor/Director of Tissue Engineering to be based within the Department of Surgery, St Vincent’s Hospital), as set out in Appendix 2 to the report.
10.3 Proposal to establish a Chair of Auditory Neuroscience and Chair of Auditory Communication and Signal Processing
Council agreed to establish a Chair of Auditory Neuroscience and Chair of Auditory Communication and Signal Processing to be based within the Department of Otolaryngology), as set out in Appendix 3 to the report..
10.4 Disestablishment of the Centre for Applied Educational Research (CAER)
Council adopted the recommendation for the disestablishment and closure of the Centre for Applied Educational Research (CAER) with effect from 31 December 2005 .
10.5 Proposal for the reorganisation of the Faculty of Education
Following a briefing by Professor Field Rickards, Dean of the Faculty of Education, Council adopted the following recommendations as detailed in Appendix 5 to the report, to take effect from 1 January 2006 –
- The disestablishment of the current department structure within the Faculty of Education and the reorganisation to a single department faculty.
- The reclassification of the Centre for the Study of Higher Education (CSHE) from a department to a centre in accordance with revised Regulation 6.1R7.
- The establishment of the Melbourne Education Research Institute (MERI), within the faculty for specified research activities:
- The creation of four new senior leadership positions in the faculty :
- Director and Associate Dean, MERI
- Director and Associate Dean, Learning and Teaching
- Associate Dean, Innovation and Development
- Associate Dean, Internationalisation
- Changes to Regulations 5.1 R1 and 6.1 R7 (noting that the necessary formal recommendations of amendments would be forwarded to a subsequent meeting of Council through the Legislation and Trusts Committee).
10.6 Proposal to refill Professor of Clinical Pharmacology and Therapeutics
Council agreed to refill the position of Professor of Clinical Pharmacology and Therapeutics.
- Committee of Convocation [Item A.7 (a)]
Council received the report of meeting 8/05 of the Committee of Convocation held 19 October 2005 .
- Academic Board [Items B.1 (a)]
Council received the report of meeting 9/05 of the Academic Board held on 27 October 2005 .
12.1 Award of Honorary Degrees of Doctor
Council adopted the recommendation of the Academic Board and the Faculty of Arts, for the award of an honorary degree of Doctor of Letters to Professor Christopher Wallace-Crabbe.
Council adopted the recommendation of the Academic Board and the Faculty of Medicine, Dentistry and Health Sciences, forthe award of an honorary degree of Doctor of Medicine to Professor Judith Parker.
12.2 Appointment of Professorial Selection Committees
Council adopted the Board’s recommendation for the establishment of the following professorial selection committees:
- Chair of Auditory Neuroscience (Appendix A of the report)
- Chair of Auditory Communication and Signal Processing (Appendix B of the report)
- Professor/Director of Women’s Mental Health (Appendix C of the report)
- Professor/Director of Tissue Engineering (Appendix D of the report)
- Chair of Clinical Pharmacology and Therapeutics (Appendix E of the report).
12.3 New, Retitled, Cancelled and Suspended Courses
12.3.1 New Courses
Council approved the following new courses:
12.3.2 Retitling of Course
Council adopted the Board’s recommendation that the Master of Commerce (Employee Relations and Human Resource Management) be retitled as Master of Commerce (Management).
12.3.3 Cancellation of Courses
Council adopted the Board’s recommendation that the following courses be cancelled:
- Master of Arts (Computer Science) by thesis only
- Graduate Diploma in Information Systems.
12.3.4 Suspension of Course Intake for 2006
Council adopted the Board’s recommendation for the suspension of a 2006 intake into the following course:
- Doctor of Psychology (Child Clinical stream and Health stream only).
12.4 Academic Board Resolutions on Selection
Council adopted the Board’s recommendation of Academic Board Resolutions on Selection for courses in the Faculties of Architecture, Building & Planning, Economics & Commerce and Medicine, Dentistry & Health Sciences, as set out in Appendix H to the report.
12.5 Student Awards
Council adopted the Board’s recommendation for the establishment of the following student awards:
(The recommendation for the establishment of the Simon Furphy Prize was withdrawn for further consideration by the Board.)
- Finance Committee [Item B.2 (a)]
Council received the tabled report of meeting 8/05 of the Finance Committee held on 20 October 2005.
13.1 Risk Assessment of Wholly and Partly Owned Entities
Council noted that the University had completed risk assessments of all of its Subsidiary and Associated Entities, Partnerships and Joint Ventures, as required by the National Governance Protocol 11. A list of the ‘research-related joint ventures’ approved by the Deputy Vice-Chancellor (Research) for University participation was attached to the report.
Council agreed that this participation in joint ventures for research purposes was in the interests of the management or conduct of the affairs or concerns of the University, and endorsed the actions of the Deputy Vice-Chancellor (Research).
- Human Resources Committee [Item B.3 (a)]
Council received the tabled report of meeting 3/05 of the Human Resources Committee held on 25 October 2005 .
14.1 The University of Melbourne Breastfeeding Policy
Council adopted the Breastfeeding Policy as outlined in Attachment A of the report.
14.2 Professorial Promotions – Policy Changes
Council adopted the changes to the Professorial Promotions Policy as outlined in Attachment B of the report.
14.3 Changes to Professorial Appointment Process
Council adopted the changes to the Professorial Appointment Process as outlined in Attachment C of the report.
14.4 Higher Education Workplace Relations Requirements (HEWRR) Compliance
Council adopted the changes to the promotions, general faculty loading, accelerated incremental advancement and reclassification policies as outlined in the attachment D of the report and the changes to the Personnel, Policy and Procedures manual as outlined in attachment E of the report, subject to the amendment of recommendation (b) to read:
“the inclusion in University policy of an entitlement for the member of Council elected by the professors or his or her nominee to sit as an observer on academic promotion panels and for the general staff member on Council or his or her nominee to sit as an observer on the general staff reclassification committee;”
- Buildings and Estates Committee [Item B.4 (a)]
Council received the tabled report of meeting 8/05 of the Buildings and Estates Committee held on 15 September 2005 . Council suspended its Standing Orders so far as required for it to deal with the remaining items on its agenda, notwithstanding that the prescribed time for the close of the meeting (7.00 pm) had been reached.
15.1 New Economics and Commerce Building – 198 Berkeley Street, Carlton
The Chair of the Buildings and Estates Committee, Justice Chernov, briefed the meeting on the schematic design for the new Economics and Commerce Building at 198 Berkeley Street , Carlton , which was endorsed by Council.
- Buildings and Estates Committee [Item B.4 (b)]
Council received the report of meeting 9/05 of the Buildings and Estates Committee held on 20 October 2005.
16.1 Proposed Room Naming – Alice Hoy Building
Council adopted the proposal that Rooms 223 and 224 in the Alice Hoy Building be named the “Kwong Lee Dow Centre”.
16.2 Proposed Room Naming – Richard Berry Building
Council adopted the proposal to name three rooms in the Richard Berry Building in honour of the first three Professors of Mathematics, namely Room G70 Wilson Laboratory (in honour of William Parkinson Wilson; Room 212 Nanson Laboratory (in honour of Edward John Nanson); and Theatre G01 JH Michell Theatre (in honour of John Henry Michell).
- Legislation & Trusts Committee [Item C]
Council noted that meeting 6/05 of the Legislation Committee had been postponed.
- Summary of Reports of Matters Dealt with by the Vice-Chancellor [Items D.2 (a) and D.2 (b)]
Council received the summary of reports on matters dealt with by the Vice-Chancellor, as set out in Items D.2(a) and D.2(b).
- Report from the Melbourne Theatre Company Board of Management [Item D.5 (a)]
Council received the report for meeting 9/05 of the Melbourne Theatre Company Board of Management held on 21 October 2005 .
The meeting then closed.
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