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A meeting of the Council was held in the Council
Chamber, 1st Floor, Old Quadrangle on Monday 11 November, 2002
at 4.00 p.m.
Present
Members
The Chancellor, Ms F S Marles (in the Chair)
The Deputy Chancellor (Dr N G Curry)
The Deputy Chancellor (Mr I A Renard)
The Vice-Chancellor (Professor A D Gilbert)
The President of the Academic Board (Professor P B McPhee)
Mr P Allen, Mr T L Anning, Hon Mr Justice Chernov, Mr D A Crawford,
Ms M Doig,
Mr R C Evans, Judge Lawson, Dr B H Lochtenberg, Mr D Perkins, Ms R Storelli,
Ms C M Walter and Hon Mr D R White.
Others Attending
Professor Ping Hao, Vice President International
Affairs, Peking University, Beiging, China
Professor Shilung Qiu, Vice-President and Dean of the Graduate School,
Jilain University, Chang Chun, China
The President of Convocation (Mr R Condron)
The President of the Student Union (Mr D Ray)
The President of the Postgraduate Association (Ms E Wahyuni)
Ms Nina Nurmila
The Senior Deputy Vice-Chancellor (Professor S A
Walker)
The Deputy Vice-Chancellor (Students & Staff) (Professor K C Lee
Dow)
The Deputy Vice-Chancellor (Research) (Professor F P Larkins)
The Senior Vice-Principal (Mr R I A Marshman)
The Vice-Principal and Academic Registrar (Ms L Martin)
The Vice-Principal and Chief Financial Officer (Mr D Percival)
The Vice-Principal (Property and Buildings) (Dr D Daines)
The Vice-Principal (University Development) (Mr R Peacock)
Professor Tony Goodwin
The University Secretary (Mr L N Currie)
The Deputy Principal, Human Resources (Ms E Bare)
The Assistant University Secretary (Ms B McNamara)
Mr Neville Buch
Business
1. Welcome
The Chancellor welcomed Ms Nina Nurmila, the 2003
post graduate student representative, as an observer to the remaining
2002 Council meetings.
2. Apologies and Leave of Absence
(Item A.01)
Apologies were received from Hon Mr B Forwood and
Professor F W Rickards.
Leave of absence for this meeting had been granted
to Sir Alec Broers.
Leave of absence for the December meeting was granted
to Sir Alec Broers
3. Returning Officer's Report (Item A.02)
The University Secretary, as Returning Officer,
declared Mr Tim Anning elected by the general staff to Council for the
period 1 January 2003 to 31 December 2004. He also advised that following
elections conducted by the respective student bodies, the member elected
by the general student body for the coming year was Mr Daniel Perkins,
and the member elected by the postgraduate students Ms Nina Nurmila.
The University Secretary also reminded members that
Mr Renard's term of office as Deputy Chancellor would end at 31 December
2002, that a call for nominations for that office had been sent to all
members, and that nominations would close on Wednesday 27 November 2002.
4. Minutes of Previous Meetings (Item A.1[a])
The minutes of Council meeting 6/02, held on 7 October
2002, copies of which had been distributed, were confirmed.
5. Starring of Additional Items (Item A.2[a])
Items A5(a)2, A6(a)15, B1(a)1 and B2(a)1 and 8 were
starred for discussion.
6. Motion to Adopt or Receive "Unstarred Items
of Business" (Item A.2[b])
In accordance with established procedure, it was
formally agreed that the items of business that were not to be specifically
discussed should be adopted where containing recommendations or received
where containing reports.
7. Chancellor's Matters (Item A.3[a])
The Chancellor reported on her visit to a group
of indigenous peoples in the Northern
Territory, and her consultation with elders there on educational and
other issues of concern.
Council was advised that over the coming month the
Chancellor would be conducting discussions with individual members,
as part of Council's self-evaluation processes.
8. Vice-Chancellor's Report (Item A.4)
8.1 Council received the Vice-Chancellor's
Report, together with a Supplementary Report
8.2. Council Visit to Shepparton
Council agreed in principle that one of its meetings
in the second half of 2003 would be held in Shepparton, in conjunction
with appropriate regional events such as a regional 'Town and Gown'
dinner.
8.3 Melbourne University Private
as a Self - Accrediting Institution
Council considered an oral report from Mr Renard
on behalf of the Subsidiaries Sub-Committee in conjunction with this
item.
Council approved the following recommendations:
- that Council endorse the decision of the Board
of Melbourne University Private that it should become a self-accrediting
institution;
- that the proposed quality
assurance system be endorsed, as set out in Appendix A to the
report; and
- that it delegate authority to Mr Crawford,
Mr Renard and the Vice-Chancellor to approve the terms of an amendment
to the Licence Agreement dated 29 November 1999 between the University
of Melbourne and Melbourne University Private Limited (MUPL) which
would provide for MUPL becoming a self accrediting institution and
the various other matters considered by the Subsidiaries Sub-Committee.
8.4 Sir William Upjohn Medal 2002
Council resolved with acclamation to congratulate
Professor Richard Larkins on the award of the Sir William Upjohn Medal
for distinguished services to medicine in Australia.
8.5 Melbourne University Act
Council noted that proposed amendments to the
Melbourne University Act had been introduced to the lower house but
had lapsed when Parliament was prorogued.
Members with comments on the proposed amendments
were invited to forward them to the University Secretary.
8.6 Research Issues
Council noted challenges to the University's
leadership in national competitive research grants, and an on-going
dispute with DEST on Research Training Scheme and International Grants
Scheme funding formulae. The Vice-Chancellor advised that there would
be further reports on these issues in his Taking Stock presentation
following the December meeting.
9. Administrative Committee (Item A.5[a])
9.1 Council received the report of meetings
13/02, 14/02 and 15/02 of the Administrative Committee, held on 2 October,
16 October and 6 November 2002 respectively.
9.2 Proposed Schedule of Degree Conferring Ceremonies
for 2003 (Mtg 14/02)
Council approved the schedule of degree conferring
ceremonies for 2003 based on review of faculty groupings, as set
out in Appendix A to the report.
9.3 Paid Outside Work (Mtg 14&15/02)
Council adopted the revised policy
and procedures relating to the undertaking of paid outside work,
and a subsequent revision of the relevant Personnel Policy and Procedures
entry and associated guidelines, for implementation from the beginning
of 2003, as set out in Appendix B to the report.
In response to a member's query, the Senior Vice-Principal
confirmed that the guidelines governing approval for medically qualified
staff to perform private consultancy work would be brought forward
for the information of Council when developed.
9.4 Amenities and Services Fees 2003 (Mtg 15/02)
Council resolved to approve the following recommendations:
- the Amenities
and Services Fees (ASF) for 2003 be charged, as set out in Appendix
C, Attachment A to the report;
- that subject to the provision of satisfactory
budgetary documentation by UMPA, MUSU and Melbourne University Sport,
allocations be made from the Amenities and Services Fund for 2003
in accordance with the schedule in Appendix D;
- that for new and re-enrolling full-fee paying
students, the course fee paid is inclusive of ASF, but documentation
about fees charged indicate clearly that PELS students will be required
to pay the ASF up-front;
- that the Academic Registrar be authorised to:
- implement the allocation of funds
- finalize the funding agreements to be
made with MUSU and UMPA, subject to the submission of satisfactory
budget documentation, which will enable the University to meet
its statutory obligations
- authorize variations of expenditure between
the approved heads, at the request of a student organisation,
during the course of the year
and
- that the change in status of Creswick from
outstation to campus and the associated change in ASF charges, be
noted.
Council noted that further advice would be provided
at the December meeting, following a review of the capital requirements
of UMPA and Melbourne University Sport, on the allocation of the capital
reserve of $17, 256 that currently remained uncommitted.
10 Planning and Budget Committee (Item A.6[a] and
[b])
10.1 Council received the report of meeting
9/02 of the Planning and Budget Committee, held on 9 October 2002.
Council adopted the following recommendations,
as set out in the appendices to the report:
10.2 Establishment of The University of Melbourne
Centre for Jewish History and Culture
that The University of Melbourne Centre for Jewish
History and Culture be established (Appendix 1);
10.3 Refilling the Fitzgerald Chair in Accounting
that the Fitzgerald Chair in Accounting be re-filled
(Appendix 2);
10.4 Review of Vacancy in Chair of Rural Health
that the Chair of Rural Health, Department of
Rural Health be re-filled (Appendix 3); and
10.5 Proposal to Establish a Chair of Medicine
at Northern Health within the Department of Medicine, ARMC
that a Chair of Medicine at Northern Health within
the Department of Medicine, ARMC, be established (Appendix 4).
10.6 2003 Targets and Course Intake Quotas
Council adopted the following recommendations,
as set out in Appendix 5 to the report:
- that the 2003 commencing HECS undergraduate
course quotas and Targeted Access Program targets be approved (Attachment
1, Table 3);
- that on behalf of Council, the Vice-Chancellor
be authorized to approve variations to teaching load targets and
course quotas on the advice of the President of the Academic Board
and the Senior Vice-Principal; and
- that the fee-based student load targets and
course quotas (Attachment 1, Tables 5 to 8) be noted for the purposes
of guidance to faculties in planning for the achievement of their
fee revenue targets and for monitoring progress against targets.
11. Committee of Convocation (Item A.7[a])
11.1 Council received the report of meeting
7/02 of the Committee of Convocation, held on 16 October 2002.
12. Academic Board (Item B.1[a])
12.1 Council received the report of meeting
9/02 of the Academic Board, held on 24 October 2002, and heard an oral
report from the President of the Academic Board.
12.2 Award of Honorary Degree of Doctor of Music
Council adopted the recommendation that the honorary
degree of Doctor of Music be awarded to the person whose career statement
was tabled.
12.3 Appointment of Chair Selection Committees
Council adopted the recommendations that selection
committees for the following Chairs be established, as set out in
the appendices to the report;
- Chair of Arabic and Islamic Studies (Appendix
A)
- Fitzgerald Chair of Accounting (Appendix B)
- Chair of Rural Health (Appendix C)
- Chair of Medicine (Northern Health) (Appendix
D)
12.4 New and Cancelled Courses
Council adopted the following recommendations:
12.4.1 New Courses
that the following new courses be established,
as set out in the appendices to the report;
12.4.2 Cancellation of Course
that the following courses be cancelled;
- Master of Health Ethics
- Master of Medical Anthropology
- Graduate Certificate in Health Care History
- Graduate Diploma in Health Ethics
- Graduate Diploma in Medical Anthropology
- Postgraduate Diploma in Computer Education
12.5 Selection Matters
12.5.1 Academic Board Resolutions on Selection
Council approved the new Academic Board Resolutions
on Selection be adopted for courses in the Faculties of Architecture,
Building and Planning, Education and Medicine, Dentistry and Health
Sciences, as set out in Appendix J to the report.
12.5.2 Diploma of Oral Health Therapy - Revised
Entry Requirements for 2002/2003
Council adopted the recommendation that for
2002/03 selection, candidates who fall within clause five of the
current Academic Board Resolution on Selection for first year entry
to the Diploma of Oral Health therapy, and for whom the Undergraduate
Medicine and Health sciences Admissions Test is not available, may
be selected into the course provided they undertake an interview
or appropriate tests. For the purposes of 2002/03 selection, clause
five of the resolution is to read:
In exceptional circumstances, the Selection
Committee may select applicants who do not have an ENTER (or equivalent)
on the basis of their previous studies and their previous relevant
work experience in oral health. The Selection Committee will conduct
interviews or tests and will call for referee reports to assess
the applicant's relevant work experience.
12.6 New Student Awards
Council approved the following new student awards,
as set out in the appendices to the report:
13. Finance Committee (Item B.2[a] and [b])
13.1 13.1 Council received the report of
meeting 9/02 of the Finance Committee,
held on 30 October 2002
13.2 Melbourne University Publishing
In the course of discussion of this item, a motion
that the draft constitution of Melbourne University Publishing be
referred to the Legislation Committee was put and lost. The Vice-Chancellor
undertook to obtain legal advice on any problems identified by the
mover.
Council adopted the following recommendations:
- to resolve that it is of the opinion that
it is in the interests of the management or conduct of the affairs
or concerns of the University to form Melbourne University Publishing
Limited, a company limited by guarantee to be incorporated in Victoria;
- to note that the objects for which the company
is established are to commission, receive, prepare, publish, distribute
and license the use of educational, literary and artistic work,
audio and audio-visual material and computer software;
- that the transfer of assets and liabilities
and the treatment of the investment in Melbourne University Publishing
be treated as Contributed Capital, and that these transfers occur
on the closing balances of Melbourne University Publishing as at
31 December 2002; and
- that the University department Melbourne University
Publishing be disestablished with effect from 1 January 2003, and
that legislation be prepared to revoke Regulation 8.1.R2 - Melbourne
University Publishing accordingly.
13.3 UniSuper Defined Benefits Plan
In response to a member's query, the Chairperson
of the Finance Committee advised that an actuarial report on this
Benefits Plan was due in December.
14. Subsidiaries Sub-Committee (Item B.2[b])
This matter was dealt with in conjunction with the
related item in the Vice-Chancellor's Report (minute 8.3
above refers).
15. Building and Estates Committee
Council heard an oral report from the Chair of the
Buildings and Estates Committee.
16. Council Membership Committee (Item B.5)
The Chancellor advised that this Committee would
report in December.
17. Committee on Staff Salaries (Item B.6[a] and
[b])
17.1 Council received the reports of meetings
5/02 and 6/02 of the Committee on Staff Salaries, held on 30 August
and 31 October 2002 respectively.
17.2 Payment for a staff member in the Veterinary
Clinic and Hospital
Council approved the recommendation for a special
payment for the period 1 August 2002 to 31 July 2003, for additional
management responsibility to a member of staff in the Veterinary Clinic
and Hospital.
17.3 Committee on Staff Salaries Terms of Reference
Council adopted the recommendation to amend the
Terms of Reference of the Committee on Staff Salaries as set out below:
- that term of reference no. 2 be amended to
read:
"2. Except where exercising its delegations
as set out in III.1, the committee makes recommendations to Council
on policy or other remuneration and other employment conditions
which are not subject to a determination or award.";
- that a further term of reference be added
as term of reference no. 3:
"3. The committee considers and determines
remuneration and conditions of service for senior staff under
the delegation set out in III.1";
- that the following new term of reference be
added as term of reference no 4:
"4. Except in relation to senior staff,
the committee receives reports on remuneration and employment
determinations made by the Vice-Chancellor in cases not subject
to regulation by an external determination or award.";
- that the current terms of reference nos 3,4
and 5 are renumbered terms of reference 5, 6 and 7; and
- that the current delegation no. 2 "the
Committee determine on behalf of Council allowances, loadings and
special remunerations recommended by Administrative Committee"
be deleted.
18. Legislation Committee (Item C)
18.1 Council received a report from the
Chair of the Legislation Committee, on behalf of the Committee.
18.2 Council made the following legislation
as detailed in the report:
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(1)
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Amendment of Statute 5.3
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To make provision for faculties to appoint
assistant deans and for the Faculty of Medicine, Dentistry and
Health Sciences to appoint clinical deans (95/02)
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18.3 Council made the following Regulations
as detailed in the report
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(1)
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Revocation of Regulation
5.3.R1 |
To revoke the regulation
governing offices in the Faculty of Medicine, Dentistry & Health
Sciences (104/02)
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19. Summary of Reports of Matters dealt with by
the Vice-Chancellor (Item D.2[a] and D.2[b])
Council received a summary of reports on matters
dealt with by the Vice-Chancellor, as set out in Items D.2[a] and D.2[b].
20. Melbourne Theatre Company Board of Management
(Item D.5[a])
Council received the report of meeting 8/02 of the
Melbourne Theatre Company Board of Management, held on 18 October 2002.
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