Council Meeting No 3/07
A meeting of the Council was held in the Council Chamber, 1 st Floor, Old Quadrangle on
Monday, 7 May 2007, at 4.00pm.
Present
Members
The Deputy Chancellor (Justice A Chernov) (in the Chair)
The Vice-Chancellor (Professor G Davis)
The Deputy Chancellor (Ms R Storelli)
The President of Academic Board (Professor P Pattison)
Associate Professor L Allen, Mr P Briggs, Mr M Coyle, Dr M Doig, Professor M Elgar,
Ms J Giles, Mr R Johanson, Mrs L Landy, Judge I Lawson, Ms E Ritchie, Ms M Sloss, Mr T Williams and the Hon. Mr D White.
Others Attending
The President of Convocation (Ms L Boston)
The President of UMSU (Ms B Ahrens)
The Deputy Vice-Chancellor (Academic) (Professor P McPhee)
The Deputy Vice-Chancellor (Innovation and Development) (Professor V Braach-Maksvytis)
The Deputy Vice-Chancellor (International) (Professor F Larkins)
The Deputy Vice-Chancellor (Research) (Professor J McKenzie)
The Vice-President of Academic Board (Professor G Stevens)
The Senior Vice-Principal (Mr I Marshman)
The Vice-Principal and Head of Administration (Ms E Baré)
The Vice-Principal and Chief Financial Officer (Mr D Percival)
The Vice-Principal and General Counsel (Mr C Penman)
The Vice-Principal (Information) (Ms L O’Brien)
The Vice-Principal (Commercialisation) (Mr A Tait)
The University Secretary (Mr L Currie)
The Director, Office of the Vice-Chancellor (Mr D Speagle)
The Assistant University Secretary (Mr J Green)
The Senior Media Adviser (Ms C Buckridge)
Professor A Moffat (Faculty of Engineering)
Ms E Fazio.
The following Deans attended for Council’s discussion of listed key issues:
The Dean of the Faculty of Arts (Professor B Probert)
The Dean of the Faculty of Science (Professor P Rathjen)
Business
- Formal Matters
1.1 Apologies and Leave of Absence Requests [Item A01]
Council received apologies from Ms Sally Beattie.
Leave of absence for this meeting had been granted to Ms Alexander and Mr Renard.
Leave of Absence was granted to Ms Storelli for the 9 July meeting.
1.2 Returning Officer’s Report [Item A02]
Council noted the University Secretary’s report on the Representation of Classes of Graduates on the Committee of Convocation.
Council approved the proposed determination of members of the Committee of Convocation to be elected by each class or group of graduates as listed in the report.
- Minutes of Previous Meetings and Follow Up Action Sheet [Item A1(a) and A1(b)]
2.1 The minutes of Council meeting 2/07 held on 26 March 2007, copies of which had been distributed, were confirmed.
2.2 The Action Sheet from Meeting No. 2/07 was noted.
2.3 With regard to minute 3.7, and the need to reconsider Council’s nominees to the VCA Integration Committee, Council agreed to nominate the Chancellor, Deputy Chancellor Storelli, and Professor Elgar.
- Declarations of Interest [Item A2(a)]
The Deputy Chancellor called for any declarations of interest for items on the agenda for the current meeting. No declarations were received.
- Starring of Additional Items [Item A2(b)]
Additional items A5.1, A5.5, A5.6 A5.13, A5 Section E and B2(b) were starred for discussion. It was noted that the starring in document A11 was intended for item 3, not item 5 of the report.
- Motion to Adopt or Receive “Unstarred Items of Business” [Item A2(c)]
In accordance with established procedure, it was formally agreed that the items of business that were not to be specifically discussed should be adopted where containing recommendations or received where containing reports.
- Chancellor’s Matters [Item A3 (a) ]
6.1 Council Dinner
The Deputy Chancellor reminded members that a Working Dinner would be held following the next Council meeting on 4 June, at which there would be some further discussion of the optimal governance structure for the University, and the related submission to Minister Bishop.
6.2 Video Crew
The Deputy Chancellor advised members that during the meeting Professor Rathjen’s presentation would be video-taped for University promotional purposes.
6.3 Dr Mary Emison
The Deputy Chancellor reported that Dr Emison had written asking that her appreciation of the honour bestowed on her be conveyed to Council.
- Listing of Key Issues and Documents for Discussion [Item A4(a)]
The following items were listed under Key Issues and Documents for Discussion –
Council heard a presentation by the Dean of Science on course and career pathways under the Melbourne Model and received a report from the Digital Media and Internet Manager (Marketing and Communications Division), on web activity following the launch of the Melbourne Model campaign.
- Growing Esteem Implementation Reports [Item A4(b)]
8.1 Updates – May 2007
Council noted the Growing Esteem Implementation Updates for May 2007.
- Vice-Chancellor’s Report [Item A5]
Council received and noted the Vice-Chancellor’s Report, together with a copy of the University’s successful proposal for the establishment of the Martin Institute for Higher Education Leadership and Management.
9.1 Creative Arts
Council noted that Appendix C to the Vice-Chancellor’s Report dealt with Creative Arts only, not Gender Studies. The Dean of Arts, Professor Probert spoke to the report. In the course of discussion of arrangements associated with the teaching out of Creative Arts subjects, a student member queried the teaching out arrangements associated with Engineering course changes. Professors McPhee and Pattison advised that this would be closely monitored by academic management and the Board.
9.2 Commercialisation Report
The Deputy Vice-Chancellor (Innovation and Development) Professor Braach-Maksvytis and the Vice-Principal (Commercialisation) spoke to the Commercialisation Status Report.
9.3 Quality of Teaching Survey
The Deputy Vice-Chancellor (Academic) Professor McPhee spoke to his report on the University’s responses to student feedback on the quality of teaching. A student member queried whether large classes in Melbourne Model courses would have a negative impact on quality of teaching. Professor McPhee advised that experience in the Faculty of Economics and Commerce has shown that large classes could have some of the best quality of teaching results. The Centre for the Study of Higher Education was developing programs to assist teachers of large classes.
9.4 Astronomy Australia Ltd
Council resolved that it is in the interest of the management or conduct of the affairs or concerns of the University to participate in the formation of Astronomy Australia Ltd, a company limited by guarantee. The purposes of the company relate to the facilitation of a national collaborative approach to the funding of and access to astronomy research infrastructure, as detailed in Appendix K to the Vice-Chancellor’s Report.
9.5 International Plan
Council heard a presentation by the Deputy Vice-Chancellor (International) on International Engagement and received a printed copy of the PowerPoint slides from the presentation. Members discussed options for improving interaction between overseas and local students.
- Building and Estates Committee [Item A9]
Council received the report of meeting 1/07 of the Building and Estates Committee held on 8 March 2007.
- Remuneration and Employment Conditions Committee [Item A11(a) and (b)]
Judge Lawson introduced the reports of meetings 4/06 and 1/07 of the Remuneration and Employment Conditions Committee held on 13 December 2006 and 28 March 2007, respectively. During discussion of 2007 Key Performance Indicators for the Vice-Chancellor, a member queried the extent to which they might need to change in response to the formation of a new government. The Vice-Chancellor advised that it was unlikely that a new government’s policies would have a great impact on this years operations.
- Academic Board [Item B2(a)]
Council received the report of meeting 3/07 of the Academic Board held on 26 April 2007.
12.1 Award of Honorary Degree of Doctor of Music and Honorary Degree of Doctor of Visual and Performing Arts
Council adopted the Board’s recommendation to award the honorary degree of Doctor of Music and Honorary Degrees of Doctor of Visual and Performing Arts to those persons whose citations were tabled at the meeting.
12.2 Course Related Matters
12.2.1 New Coursework Programs
Council established the following new coursework programs:
12.3 Suspension of Course
Council approved the suspension of the following course for 2007:
- Master of Health Sciences (Infant and Parent Mental Health)
12.4 Conversion of Exit-Point Award to Normal Award
Council approved the establishment of a Graduate Certificate in Applied Commerce (Appendix C of the report).
12.5 Selection Matters - Academic Board Resolutions on Selection
Council approved the Resolutions on Selection for entry to the following courses, as set out in Appendix D of the report:
- Graduate Diploma in Competition Law
- Master of Teaching.
12.6 New Student Awards
Council approved the establishment of the following student awards:
- Academic Board [Item B2(b)]
Council received the report of Urgent Matter for meeting 3/06 of the Academic Board held on 26 April 2007.
13.1 Major Changes to Bachelor of Engineering Course
Council approved the major changes to the Bachelor of Engineering course to take effect in 2008, as outlined in Appendix A of the report.
- Melbourne Theatre Company Board of Management [Item B3]
Council received the report of meeting 4/07 of the Melbourne Theatre Company Board of Management held on 20 April 2007.
- Committee of Convocation [Item B4(a)]
Council received the report of Non Urgent Matters for meeting 1/07 of the Committee of Convocation held on 21 March 2007.
- Committee of Convocation [Item B4(b)]
Council received the report of meeting 2/07 of the Committee of Convocation held on 18 April 2007.
- Annual Ordinary Meeting of Convocation [Item B4(c)]
Council received the report of meeting 1/07 of the Annual Ordinary Meeting of Convocation held on 18 April 2007.
- Legislation and Trusts Committee [Item C]
Council received and noted the report of the Legislation and Trusts Committee meeting 2/07 held on 30 April 2007. With regard to the proposed amendment to Statute 3.1 [number (1) below], the Vice-Chancellor advised that on balance he believed that Council should accede to the Committee of Convocation’s request for the amendment.
18.1 Council made the following Statutes as detailed in the Report:
(1) |
Amendment of Statute 3.1 recommended by the Committee of Convocation |
To change the divisor used in calculating the quota, the figure which in turn is used to calculate the number of elected members per class (11/07) |
(2) |
Amendment of Statute 5.4 recommended by the University Secretary |
To allow the Vice-Chancellor to amend the list of awards of the University (12/07) |
(3) |
Amendment of Statute 6.1 recommended by the University Secretary |
To allow the Vice-Chancellor to amend the list of centres of the University (29/07) |
(4) |
Amendment of Statute 11.1 recommended by the University Secretary |
To allow the Vice-Chancellor to amend the list of entry requirements to the courses of the University (30/07) |
(5) |
Amendment of Resolution 12.5.1 recommended by the Academic Board |
To provide that theses are to be on archival paper (13/07) |
18.2 Proposed Amendment to the C M Tattam Scholarship Fund Regulation
18.2.1 With regard to the proposed amendment to the C M Tattam Scholarship Fund [number (9) below], Council adopted the recommendation to resolve:
- the award of a single C M Tattam Scholarship is no longer appropriate;
- the income and capital of the fund may therefore be used for the benefit of geology students in the University; and
- until its further determination, the income will be used to provide scholarships for postgraduate students studying in the discipline of geology.
18.2.2 Council made the following Regulations as detailed in the Report:
(1) |
Amendment of Regulation 6.1.R7 recommended by the University Secretary
|
To update the list of Centres for Research and Research Training (14/07) |
(2) |
Amendment of regulation R6.72 recommended by the Trusts Lawyer
|
To govern The Australian Industrial Relations Commission Centennial Prize (10/07)
|
(3) |
Revocation and re-making of Regulation R6.208 recommended by the Trusts Lawyer
|
To update the terms of The Isabella Ina Oldham Scholarships (26/07) |
(4) |
Amendment of Regulation R7.75 recommended by the Trusts lawyer |
To update the terms of The Rotary District 9800 Aboriginal Vocational Fund (22/07)
|
(5) |
Amendment of regulation R6.72 recommended by the Trusts Lawyer
|
To update the terms of The Edward J Darbyshire Trust (23/07) |
(6) |
Making of a regulation recommended by the Trusts Lawyer
|
To govern The Judd/de Kretser scholarships (25/07) |
(7) |
Amendment of regulation R6.72 recommended by the Trusts Lawyer
|
To update the terms of The Katharine Woodruff memorial exhibition (24/07) |
(9) |
Revocation and re-making of regulation R6.160 recommended by the Trusts Lawyer
|
To update the terms of and to rename The CM Tattam Scholarship Fund (27/07) |
(10) |
Making of a regulation recommended by the Trusts Lawyer |
To govern The Barbara Manning scholarship (21/07)
|
(11) |
Making of a regulation recommended by the Trusts Lawyer |
To govern The VCA Scholarship Endowment (20/07)
|
(12) |
Amendment of Regulation R6.72 recommended by the Trusts Lawyer
|
To govern The Irene Mitchell Award (15/07) |
(13) |
Making of a regulation recommended by the Trusts Lawyer |
To govern The Keith and Elisabeth Murdoch Travelling Fellowship (Art) (18/07)
|
(14) |
Making of a regulation recommended by the Trusts Lawyer |
To govern The Keith and Elisabeth Murdoch Travelling Fellowship (Drama) (17/07)
|
(15) |
Making of a regulation recommended by the Trusts Lawyer |
To govern The Keith and Elisabeth Murdoch Travelling Fellowship (Music) (16/07)
|
(16) |
Making of a regulation recommended by the Trusts Lawyer |
To govern The Jim Marks Postgraduate Scholarship (19/07) |
18.3 Faculty of Economics and Commerce Scholarship Fund
Council held over consideration of the proposed regulation to govern the Faculty of Economics and Commerce Scholarships Fund until it received advice from Council’s Finance Committee.
18.4 The Russell and Mab Grimwade Miegunyah Fund Committee
Council approved the allocations of funds from the Russell and Mab Grimwade Miegunyah Fund and noted allocations made from the Russell and Mab Grimwade Bequests, as listed in Appendix D of the report.
- Summary of Reports of Matters Dealt with by the Vice-Chancellor [Items D2(a) & D2(b)]
Council received the summary of reports on matters dealt with by the Vice-Chancellor, as set out in Items D2(a) and D2(b).
The meeting closed after 6.50pm.
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