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A meeting of the Council was held in the Council
Chamber, 1st Floor, Old Quadrangle on Monday
12 May, 2003 at 4.00 p.m.
Present
Members
The Chancellor, Ms F S Marles (in the Chair)
The Deputy Chancellor (Dr N G Curry)
The Deputy Chancellor (Mr I A Renard)
The Vice-Chancellor (Professor A D Gilbert)
The President of the Academic Board (Professor P B McPhee)
Mr P Allen, Mr T L Anning, Hon Mr Justice Chernov, Ms M Doig, Mr R C
Evans,
Hon Mr B Forwood, Judge I Lawson, Dr B H Lochtenberg, Ms N Nurmila,
Professor F W Rickards, Mr D Perkins, Ms R Storelli and Hon Mr D R White.
Others Attending
The President of Convocation (Mr R Condron)
The President of the Student Union (Mr S Crawford)
The President of the Postgraduate Association (Mr L Williams)
Mrs S Crennan
The Deputy Vice-Chancellor (Students & Staff)
(Professor K C Lee Dow)
The Deputy Vice-Chancellor (Research) (Professor F P Larkins)
The Senior Vice-Principal (Mr I Marshman)
The Vice-Principal and Academic Registrar (Ms L Martin)
The Vice-Principal (University Development) (Mr R Peacock)
The University Secretary (Mr L N Currie)
The General Manager, Vice-Chancellor's Office (Ms M O'Keefe)
Academic Secretary (Mr I Powell)
Ms C Buckridge, Mr R Hannaford
Business
1. Apologies (Item A.01)
Apologies were received from Mr Crawford.
The Chancellor welcomed Mrs Susan Crennan to the meeting as an observer.
Leave of Absence was granted to Mr Evans for the July meeting, and to
Ms Storelli for July and August.
2. Minutes of Previous Meetings (Item A.1[a])
The minutes of Council meeting 2/03, held on 7 April
2003, copies of which had been distributed, were confirmed.
3. Starring of Additional Items (Item A.2[a])
Items A5[a] 1 and 2, A6[a], 4, 6 and 7, and B2[a]
2, 4 and 5 were starred for discussion.
4. Motion to Adopt or Receive "Unstarred Items
of Business" (Item A.2[b])
In accordance with established procedure, it was
formally agreed that the items of business that were not to be specifically
discussed should be adopted where containing recommendations or received
where containing reports.
5. Chancellor's Matters (Item A.3[a])
The Deputy Chancellor Dr Curry drew Council's attention
to the fact that Federation Centenary Medals had been awarded to several
of its members. Council congratulated Mr Allen, Mr Crawford, Professor
Gilbert, Professor Larkins, Dr Lochtenberg, Ms Marles and Professor
McPhee on their awards.
6. Vice-Chancellor's Report (Item A.4)
6.1 Council received the Vice-Chancellor's
Report for information, including the published Strategic Plan - Perspective
2003.
6.2. Blood-borne Viruses Policy
In the course of discussion of the Compliance
Program report, and in response to a members query, the Senior Vice-Principal
gave an assurance that any dentistry student unable to complete the
course as a consequence of a positive test result under the blood-borne
viruses policy would have their fees refunded.
6.3 Universitas 21
In the course of discussion of the report on
Universitas 21, the Vice-Chancellor advised that further details
of the new model for Universitas 21 Global curriculum design and content
development would be made available to the Academic Board. In response
to a member's query concerning the means by which online education
would be presented in a way to provide benefits similar to the face-to-face
educational experience, the Vice-Chancellor agreed to arrange a briefing
by the Universitas 21 Global Provost for interested Council members.
6.4 Capital Projects
The Vice-Chancellor and the Chair of the Buildings
and Estates Committee reported on Capital Projects and Master Plan
issues. Council agreed to note its appreciation of the work of Professor
Evan Walker on the University's Heritage Committee.
6.5 150th Anniversary
Council discussed the University's 150th
Anniversary celebrations and resolved to note its thanks for the work
of the Planning Committee and of Mr Roger Peacock, Ms Gerlinde Scholz
and Ms Ann Knight.
6.6 University Maces
Council acknowledged the generosity of His Excellency
Dato Seri DiRaja Tajol Rosli Ghazali, the Chief Minister of Perak,
in presenting a travelling mace to the University. Council agreed
that a mace should be present in the Chamber whenever Council is in
session.
7. Administrative Committee (Item A.5[a])
7.1 Council received the report of meeting
5/03 of the Administrative Committee, held on 16 April 2003.
7.2 Terms of Reference
Council approved the revised terms of reference
for Administrative Committee, as set out in Appendix A to the report,
subject to the words "or nominee" in clause 2(1)(a) being
placed after, not before, the bracketed word "(chairperson)",
to avoid an apparent conflict with clause 2(1)(f).
7.3 Fee Remission Bursaries
Council noted with concern the likelihood that
tax rules would be applied in a way to adversely affect recipients
of fee remission bursaries. The Vice-Chancellor advised that Council
would be kept informed of developments in this area.
8 Planning and Budget Committee (Item A.6[a] and
[b])
8.1 Council received the report of meeting
3/03 of the Planning and Budget Committee, held on 9 April 2003.
Council adopted the following recommendations,
as set out in the appendices to the report listed below:
8.2 Australian Institute of Judicial Administration
that Statute 9.12 governing the affiliation of
the Australian Institute of Judicial Administration and the University
be repealed;
8.3 Professor/Director, Centre for Adolescent
Health, Royal Children's Hospital (Women's & Children's Health Service)
that the forthcoming vacancy in the Professor/Director
of Adolescent Health (Royal Children's Hospital, Women's and Children's
Health Service) be re-filled (Appendix 1); and
8.4 The University of Melbourne Centre for Nanoscience
and Nanotechnology (CNST)
that the Melbourne Centre for Nanoscience and
Nanotechnology (CNST) be established (Appendix 2).
9. Committee of Convocation (Item A.7[a])
9.1 Council received the report of meeting
2/03 of the Committee of Convocation, held on 16 April 2003.
10. Academic Board (Item B.1[a])
10.1 Council received the report of meeting
3/03 of the Academic Board, held on 17 April 2003.
10.2 Selection Committee
Council adopted the recommendation that a selection
committee for the post of Professor/Director of Adolescent Health,
Royal Children's Hospital be established, as set out in Appendix A
to the report
10.3 Academic Promotions, Confirmation and Recruitment
at Level C and D - Revised Procedures
Council adopted the revised procedures for promotion,
confirmation and recruitment of academic staff at Level C (Senior
Lecturer) and Level D (Reader/Associate Professor), as set out in
Appendix B to the report.
10.4 Selection Matters
10.4.1 Faculty of Education
Council approved the revised middle-band statements
for the selection of VCE applicants into the Bachelor of Early Childhood
Education and the Bachelor of Education (Primary) courses, as set
out in Appendix C to the report.
10.4.2 Faculty of Medicine, Dentistry and Health
Sciences
Council approved the revised prerequisites and
middle-band statement for the Bachelor of Nursing Science courses
for 2006 onwards and a revised Academic Board Resolution on Selection,
as set out in Appendix C to the report.
11. Finance Committee (Item B.2[a])
Council received the report of meeting 3/03 of
the Finance Committee, held on 16 April 2003.
11.1 Relocation of the University Bookshop
Council resolved that the cost of building works
for the University Bookshop estimated at $1,398,989 be funded from
the Cash Flow component of Reserve Funds.
11.2 Change to Regulation 17.1R6
Council agreed in principle to the amendments
to Regulation 17.1.R6 Purchasing Procedures and Delegations in Relation
to Financial Matters, as set out in Appendix A to the report. It was
noted that the Chief Financial Officer would brief the Chair of the
Legislation Committee on the intention of the amendments and final
wording would be brought forward by the Legislation Committee.
11.3 Membership of Major Tender Boards
Council adopted the amendments to Regulation 17.1.R6
to include the Senior Vice-Principal as one of those authorized to
chair the Major Buildings Tender Board, as set out in Appendix B to
the report.
11.4 Financial Statements 2002 Audit Certificate
Council noted that the value of the in-kind contribution
from the State Government which had required late amendment of the
financial statements was $15 million.
12. Human Resources Committee (Item B.3[a])
Council received the report of meeting 1/03 of the
Human Resources Committee, held on 25 March 2003.
12.1 Senior Appointments Committee: Terms of
Reference and Procedures
Council adopted the recommendation that the word
"international" be inserted before the word "Australian"
in paragraph 4 of Appendix 1 in the Terms of Reference of the Senior
Appointments Committee, as set out in Attachment A to the report.
12.2 Human Resources Committee - Terms of Reference
Council approved the amendments to the Terms of
Reference of the Human Resources Committee, as set out in Attachment
B to the report.
13. Building and Estates Committee (Item B.4[a])
Council received the report of meeting 1/03 of the
Building and Estates Committee, held on 20 March 2003, supplemented
by an oral report from the Chair.
14. Legislation Committee (Item C)
14.1 The report of meeting 3/03 of the Legislation
Committee, held on 28 April 2003 was withdrawn from consideration
15. Summary of Reports of Matters dealt with by
the Vice-Chancellor (Item D.2[a] and D.2[b])
Council received a summary of reports on matters
dealt with by the Vice-Chancellor, as set out in Items D.2[a] and D.2[b].
16. Other Business
16.1 General Staff involved in Academic Duties
Mr Evans asked that the following question be
placed on notice:
What is University policy on general staff who
are either
- appointed to positions, or
after appointment are involved,
in the academic duties of teaching and examining
and research.
16.2 "Treasures"
Council members received with thanks their anniversary
copies of the Miegunyah Press volume, "Treasures".
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