A meeting of the Council was held in the Council Chamber, University, on Monday 4 March 1996 at 4.00 p.m.

Present

The Chancellor (The Hon Sir Edward Woodward) (in the Chair)

The Deputy Chancellor (Mrs F S Marles)

The Deputy Chancellor (Dr N G Curry)

The Vice-Chancellor (Professor A D Gilbert)

The Deputy Vice-Chancellor(Academic) (Professor C B Schedvin)

The Deputy Vice-Chancellor(Resources) (Professor B A Sheehan)

The President of Academic Board (Professor J R V Prescott)

The Vice-President of Academic Board (Professor T W Healy)

The President of the Student Union (Mr A Sibillin)

The President of the University of Melbourne Postgraduate Association (Mr D Cook)

Mr T L Anning, Professor W A Bebbington, Professor Emeritus D G Beswick, Miss G M Blood, Mr T C Borgeest, Mr L J Carden, The Reverend Dr G A Cole,Mrs N E Davies, Mr J V Eddey, Mr J C Finemore, Mrs B M Hamer, Professor Emeritus P S Kincaid-Smith, Professor A G Klein, The Very Reverend P J L'Estrange, Mr J Li, Dr B Lochtenberg, Professor S F Macintyre, Associate Professor P T McTigue, Associate Professor M Nott, Mr V Perton, Mr I A Renard, Mr M Taylor, Associate Professor M R Theobald, Mr D V C Tricks and Mr D D Westmore.

The Deputy Vice-Chancellor (Research) (Professor F P Larkins)

The Registrar (Mr J B Potter)

The Academic Registrar (Mr I R Marshman)

The Director of Financial Services (Mr D Percival)

The Director of Personnel Services (Ms E Baré)

The Director of Property and Buildings (Mr A R Bradley)

The Director of Information Technology Services (Mr N Reidl)

The Associate Registrar (External Relations)(Ms L Hambly)

The Director of Executive Services (Mr L N Currie)

The Academic Secretary (Mr I L L Powell)

The Council Secretariat Officer (Mr J A Goodwin)

Ms R Bramwell, Professor T Brown, Mr B Donovan, Ms P McKay, Mr P O'Keefe, and were in attendance.

Business

1. Welcome to New Members

The Chancellor welcomed Dr Lochtenberg, Mr Eddey, Professor Emeritus Beswick, Associate Professor Theobald, Professor Macintyre, Professor Bebbington, Mr Borgeest, Mr Sibillin, the Reverend Dr Cole, the Very Reverend L'Estrange, and the Vice-Chancellor, Professor Gilbert, who were attending their first meeting of Council.

2. Leave of Absence (Item A.01)

Apologies were received from Mr A Chernov, Mr N Cole, and Hon B Forwood.

Leave of absence for the April meeting was granted to Mrs Davies.

3. Returning Officer's Report (Item A.02)

The Registrar, as Returning Officer, advised that a formal letter of resignation had been received from Mr Kirby and that the University was awaiting advice on the name of a replacement for Mr Kirby.

He also referred to the three new Governor-in-Council appointees - Dr Bernard Lochtenberg, Mr John Eddey and Mr Neil Cole, and the re-election of Mr David Cook as President of UMPA and therefore ex-officio member of Council

4. Minutes of Meeting No 8/95 (Item A.1)

The minutes of meeting 8/95 of Council held on 4 December 1995, copies of which had been distributed, were confirmed.

5. Starring of Additional Items (Item A.2)

Items A.5(b) 14, B.1(b) 11, and B.3 were starred for discussion.

6. Minutes of Executive Committee (Items A.3[a] and A.3[b])

Council received the minutes of meetings 1/95 and 1/96 of the Executive Committee, held on 18 December 1995 and 5 February 1996, respectively.

7. Vice-Chancellor's Report (Items A.4[a] and A.4[b])

7.1 Council received the Vice-Chancellor's First Report, together with two tabled papers -The Asia-Pacific Institute and Australian National Academy of Music, and the Vice-Chancellor's Second Report together with a tabled paper - Melbourne University Student Housing (MUSH) Project. Council also received a paper dated February 1996 - "Building on Quality", on the proposed modification of committee structures, planning processes and reporting procedures. (This paper had been distributed to all Council members prior to the Council Retreat on 23-24 February 1996).

7.2 Chair of Surgery

Council adopted the recommendation that an additional Chair of Surgery be established, to be occupied by Professor G J A Clunie, while he holds the Deanship of the Faculty of Medicine, Dentistry and Health Sciences.

7.3 The Asia-Pacific Institute

Council noted the intention of the Vice-Chancellor to bring a well-developed proposal to Council in May for implementation of the Asia-Pacific Institute, beginning in the second half of 1996.

7.4 Australian National Academy of Music

Council received a letter from Dr H A Ward expressing his concern at the proposed location of the National Academy of Music in the South Melbourne Town Hall.

Council resolved that the use of this outstanding heritage building for a national purpose of great cultural significance has, in the judgement of Council, the potential to add distinction to South Melbourne as a cultural precinct, and to enhance the reputation both of the University of Melbourne and the city of Melbourne as centres of national artistic and cultural leadership.

7.5 Modification of Academic Board Committee Structure

Council adopted the recommendation that two Council committees - the Melbourne College of Divinity Co-ordinating Committee and the Libraries Committee, be transferred to the Academic Board, subject to agreement with the Melbourne College of Divinity in regard to the Melbourne College of Divinity matters.

Council noted the intention of merging the Melbourne College of Divinity Academic Committee with the Melbourne College of Divinity Co-ordinating Committee, that the merged committee would continue to deal with academic matters, and that non-academic matters would be referred to the appropriate University committee outside the Academic Board.

7.6 Academic Promotions Policy

Council adopted the Academic Promotions Policy and Procedures, as set out in Appendix 1 to the report, and appointed Professor Sheehan, Deputy Vice-Chancellor (Resources) as Academic Promotions Officer.

Council noted that there may be some further negotiations with the Unions on the matter of observers.

Council acknowledged and expressed its appreciation for the valuable service over many years of Miss Joan Montgomery in her capacity as Chairperson of the Academic Promotions Committee.

7.7 Academic Staff Performance Assessment Policy and Procedures

Council adopted the Academic Staff Performance Assessment Policy and Procedures, as set out in Appendix 2 to the report.

7.8 Estate of the Late Phyliss D S H Purves

Council noted the bequest to the University from the late Miss Purves, and resolved that the sum is to be applied to the work of Professor Quinn in Obstetrics and Gynaecology, provided that each such application for expenditure from the bequest is to be approved by the Dean of the Faculty of Medicine, Dentistry and Health Sciences.

7.9 Melbourne University Student Housing (MUSH) Project

Council noted that the recommendations in the paper had not been considered by the Finance Committee, and that it was considered important that action be taken without delay rather than defer its consideration to the March meeting of the Finance Committee. On that basis, Council authorised the Vice-Chancellor to act on its behalf, in consultation with the Chancellor and Chair of the Finance Committee, to determine the matter as soon as possible.

7.10 Modification of Committee Structures, Planning Processes and Reporting Procedures

The Vice-Chancellor drew attention to some minor changes that had been made to the proposed committee structure since the distribution of the February 1996 paper to Council members prior to the Council Retreat, and advised that a further report incorporating these modifications would be distributed to Council members prior to the April meeting of Council.

The Vice-Chancellor extended a general invitation to members of Council to raise with him any concerns they might have about the proposals as outlined.

8. Joint Committee on Policy (Items A.5[a] and A.5[b])

8.1 Council received reports of meetings 9/95 and 1/96 of the Joint Committee on Policy, held on 11 December 1995 and 12 February, 1996, respectively.

Council adopted the following recommendations:

8.2 Professor/Director of Orthopaedics (St. Vincent's Hospital/ Peter MacCallum Cancer Institute)

that the position of Professor/Director of Orthopaedics be established at St. Vincent's Hospital and the Peter MacCallum Cancer Institute as set out in Appendix A to the report, and an appointment as Professorial Associate with the title of Professor under Statute 7.1 R4.5 be approved;

8.3 Review of Chairs of Surgery

that the Chair of Surgery (Austin and Repatriation Medical Centre) be disestablished;

that the James Stewart Chair of Surgery (Royal Melbourne Hospital) be refilled; and

8.4 The Chamber of Manufactures Chair of Physics

that the proposal to disestablish the Chamber of Manufactures Chair of Physics be approved.

8.5 Collaborative Information Technology Research Institute (CITRI)

The Vice-Chancellor reported on recent developments affecting the future of collaborative information technology teaching and research activities between the University of Melbourne and RMIT.

9 Academic Board (Items A.6[a] and A.6[b])

9.1 Council received reports of meetings 9/95 and 1/96 of the Academic Board, held on 14 December 1995 and 22 February 1996, respectively.

Council adopted the following recommendations:

9.2 Professor/Director of Orthopaedics (St Vincent's Hospital/Peter MacCallum Cancer Institute)

that a joint University/Hospitals selection committee be established for the post of Professor/Director of Orthopaedics at St Vincent's Hospital and the Peter MacCallum Cancer Institute, as set out in Appendix A to the report;

9.3James Stewart Chair of Surgery

that a standing committee for the James Stewart Chair of Surgery be established, as set out in Appendix B to the report, and that Mr Westmore be appointed as a member of Council not currently a member of the salaried staff of the University;

9.4 Selection Bonuses for Interstate Year 12 and International Baccalaureate Applicants for Undergraduate Courses

that, with effect from 1997 selection into undergraduate courses, no bonuses should be awarded to International Baccalaureate applicants or interstate Year 12 applicants where these studies include a language other than English;

9.5 Student Awards

that the following new awards be established:

• Bassett Consulting Engineers Prize, as set out in Appendix C to the report;
• E J Ingram First Year Scholarship in Commerce, as set out in Appendix D to the report;
• E J Ingram Honours Scholarship in Commerce, as set out in Appendix E to the report;
• Personal Financial Management Prize, as set out in Appendix F to the report; and

9.6 New Course

that a combined Bachelor of Information Systems and Bachelor of Commerce degree be established, as set out in Appendix G to the report.

10. Finance Committee (Items B.1[a] and B.1[b])

10.1 Council received reports of Finance Committee meetings 11/95 and 1/96, held on 6 December 1995 and 21 February 1996, respectively.

10.2 The Melbourne Theatre Company: 1996 and Beyond

Council noted the report on the Melbourne Theatre Company and the recommendations therein.

11 .University Appointments to and Membership of Outside Bodies (Item B.3)

Council received the document - University Appointments to and Membership of Outside Bodies

12. Buildings Committee (Items B.5[a] and B.5[b])

12.1Council received reports of the Buildings Committee meetings 6/95 and 1/96, held on 20 November, 1995 and 19 February 1996, respectively.

12.2 Annual Review of Demountable Buildings

Council adopted the recommendation that the policy of submitting an annual review of demountable buildings to Council be discontinued.

13. Administrative Committee (Item B.6)

Council received the report of Administrative Committee meetings 43/95 to 7/96 inclusive.

14.Committee of Convocation (Item B.8)

Council received the report of the Committee of Convocation meeting 8/95, held on 20 December, 1995.

15.Alumni Relations Committee (Item B.9)

Council received the report of the Alumni Relations Committee meeting 4/95, held on 8 November, 1995.

16.Standing Committee on Staff Salaries (Item B.10)

16.1Council received the report of meeting 1/96 of the Standing Committee on Staff Salaries held on 22 February, 1996.

Council adopted the following recommendations

16.2 Rates of Pay for Examination Supervisors

that the following rates of payment for Examination Supervisors apply from 1 January 1996:

	Supervisor		$12.00 per hour
	Senior Supervisor	$13.50 per hour
	Supervisor-in-Charge	$15.50 per hour

16.3 Loading for Deputy Vice-President of the Academic Board

16.3.1 that the loading for the Deputy Vice-President of the Academic Board be as shown in the report, determined by the President of the Academic Board in the light of the time commitment to the role by the incumbent;

16.3.2 that the President of the Academic Board inform the Vice-Chancellor of this determination annually;

16.4 Loading for Law Librarian

that a salary loading as shown in the report be paid to the Law Librarian from 8 January 1996 to 31 December 1996 to compensate for her assistance with the Law Building Project;

16.5 Projects Manager - Department of Computer Science

16.5.1 that Mr K Steel be appointed as Project Manager in the Department of Computer Science for one year in the first instance; and

16.5.2 that the position of Project Manager in the Department of Computer Science be paid a superannuable salary as shown in the report.

Copyright © 1996, The University of Melbourne
Access: Unrestricted.
Date created: 7 March 1996
Last modified: 2 April 1996
Authorised by: Len Currie, Director of Executive Services