Council Meeting No 1/03

A meeting of the Council was held in the Council Chamber, 1st Floor, Old Quadrangle on Monday 3 March, 2003 at 4.00 p.m.

Present

Members

The Chancellor, Ms F S Marles (in the Chair)
The Deputy Chancellor (Dr N G Curry)
The Deputy Chancellor (Mr I A Renard)
The Vice-Chancellor (Professor A D Gilbert)
The President of the Academic Board (Professor P B McPhee)
Mr P Allen, Mr T L Anning, Hon Mr Justice Chernov, Mr D A Crawford, Ms M Doig,
Mr R C Evans, Hon Mr B Forwood, Dr B H Lochtenberg, Ms N Nurmila, Mr D Perkins,
Professor F W Rickards, Ms R Storelli, and Hon Mr D R White.

Others Attending

The President of Convocation (Mr R Condron)
The President of the Student Union (Mr S Crawford)
The President of the Postgraduate Association (Mr L Williams)

The Deputy Vice-Chancellor (Students & Staff) (Professor K C Lee Dow)
The Deputy Vice-Chancellor (Research) (Professor F P Larkins)
The Vice-Principal and Academic Registrar (Ms L Martin)
The Vice-Principal and Chief Financial Officer (Mr D Percival)

The University Secretary (Mr L N Currie)
The Deputy Principal, Human Resources (Ms E Bare)
The Assistant University Secretary (Ms B McNamara)
Ms Christina Buckridge
Ms Karline Ziegler

Business

1. Welcome

The Chancellor welcomed Mr Lachlan Williams, the new President of UMPA and Mr Scott Crawford, the new President of MUSUI, as observers to their first meeting of Council.

2. Apologies and Leave of Absence (Item A.01)

Apologies were received from Judge Lawson.

Leave of absence for the April meeting was granted to Dr Lochtenberg.

3. Minutes of Previous Meetings (Item A.1[a])

The minutes of Council meeting 8/02, held on 16 December 2002, copies of which had been distributed, were confirmed.

4. Starring of Additional Items (Item A.2[a])

Items A.5[a] 1; A.6[a] 3, 5, 6 and 7; B.1[a] 2; B.1[b] 4 and 7; and D.5[b] 1 were starred for discussion.

5. Motion to Adopt or Receive "Unstarred Items of Business" (Item A.2[b])

In accordance with established procedure, it was formally agreed that the items of business that were not to be specifically discussed should be adopted where containing recommendations or received where containing reports.

6. Chancellor's Matters (Item A.3[a])

6.1 Conferring of a Degree (Honoris Causa) Posthumously

Council adopted the recommendation that Alastair John Mackenzie be admitted posthumously by the Council, as a person of distinguished eminence in Engineering, to the degree of Doctor of Engineering honoris causa.

6.2 April Meeting of Council

Council approved the recommendation that the April meeting of Council be moved to
April 7, 2003.

6.3 Acknowledgement of Traditional Owners

Council noted that the Chancellor proposed to include an acknowledgement of the traditional owners of the land in University conferring ceremonies, as follows:

"I would like to give you a very warm welcome to this (Morning's, Afternoon's, Evening's) Graduation Ceremony, and begin by Acknowledging the Wurrundjeri People, of the Kulin Nations, the traditional owners of the land on which it will take place."

7. Motion on Notice (Item A.3[b])

Council received a motion on notice from Ms Nurmila concerning credit for previous courses. Council agreed that it would wish to have the advice of the Academic Board on this matter, and that the motion should lie on the table until its next meeting.

8. Vice-Chancellor's Report (Item A.4)

8.1 Council received the Vice-Chancellor's Report, including tabled Appendices I (Student Load 2003) and L (University Systems Project), and a tabled document on Dental Hospital Funding.

8.2. Strategic Plan - Perspective 2003

Council approved the University Strategic Plan - Perspective 2003 and authorized the Vice-Chancellor to make any changes of a minor or editorial nature that may prove desirable, taking into account the views expressed at Council's meeting.

8.3 University Emergency Management Plan

Council received the interim University Emergency Management Plan and noted the organizational arrangements that have been implemented to handle emergency situations, as set out in Appendix B to the report.

A member of Council requested that consideration be given to including a reference to post incident support services in the Plan, and to including prevention of harm to the environment as one of the priorities listed in the Executive Summary.

8.4 Constitution of Bio21 Australia Limited

Council noted amendments to the constitution of Bio21 Australia Limited. The Vice-Chancellor advised that the University's agreement to the changes to the constitution of Bio21 Australia had been given subject to certain provisos limiting the University's potential liability under clause 4.6 to contribute funds required for an Annual Program approved by the Founding Members, and it was anticipated that further amendments to the Constitution clarifying any such liability would probably be submitted for Council approval later in the year.

8.5 Melbourne University Publishing - MUP Limited

Council noted that the Melbourne University Publishing business had been incorporated with the name of the company for the time being as MUP Limited, pending ASIC approval of registration of a company name including the word "University".

8.6 University Compliance

In discussion of the section of the Compliance Officer's report concerning blood-borne viruses, it was agreed that a detailed policy clarifying implications for students should be brought forward to a subsequent meeting of Council.

8.7 Schedule of Consideration of Further Systems Development

Council noted that subject to any changes introduced on the basis of advice received in the interim, the Vice-Chancellor would be asking Council at its meeting on 7 April to:

1. Note the proposed schedule set out in Appendix L to his report for the development of the Univesity Systems Project, and
   
2. Endorse the proposed formation and membership of a Council Due Diligence Committee established to advise Council whether, in the judgement of the Committee, the Project should proceed.
   

9. Administrative Committee (Item A.5[a])

9.1 Council received the reports of meetings 18/02 and 1/03 of the Administrative Committee, held on 18 December 2002 and 22 January 2003 respectively. Council agreed that the report concerning Fees for Students Gaining Permanent Residency should be referred back to the Committee for clarification.

10 Planning and Budget Committee (Item A.6[a] and [b])

10.1 Council received the reports of meetings 11/02 and 1/03 of the Planning and Budget Committee, held on 11 December 2002 and 5 February 2003 respectively.

Council adopted the following recommendations, as set out in the appendices to the report of meeting 1/03:

10.2 Proposed Name Change for the Chair in Medicine ARMC

that the Chair in Medicine ARMC be renamed the Sir Edward Dunlop Medical Research Foundation Chair in Medicine (Appendix 1);

10.3 Appointment of a Professor/Director of Cardiovascular Therapeutics

that a Professor/Director of Cardiovascular Therapeutics based at Western Health (Western and Sunshine Hospitals) be appointed (Appendix 2);

10.4 Terms of Reference for the Information Strategy Committee

that the terms of reference from the Information Strategy Committee replace the Information Strategy Advisory Committee (Appendix 3), noting that the Vice-Chancellor would discuss with the Vice-Principal (Information) the question of student representation on the Committee.

11. Committee of Convocation (Item A.7[a])

11.1 Council received the report of meeting 9/02 of the Committee of Convocation, held on 18 December 2002.

12. Academic Board (Item B.1[a] and [b])

12.1 Council received the reports of meetings 11/02 and 1/03 of the Academic Board,
held on 12 December 2002 and 20 February 2003 respectively.

Council adopted the following recommendations:

12.2 Selection Matters

12.2.1 Academic Board Resolutions on Selection

Council approved the new and revised Academic Board Resolutions on Selection for the Master of Commerce (by coursework) and the Master of Public Health, as set out in Appendix A to the report of meeting 11/02.

12.2.2 English Language Requirements - Postgraduate Courses in Law

Council approved the following revised English language requirements for international applicants seeking entry into a Ph D or Master of Laws (by Thesis):

A score of 600 or more in the American TOEFL, including a score of 5.0 in the rating TWE, or a score of 250 in the computer-based TOEFL, including an Essay Rating Score of 5.0, or an overall band score of 7.0, or more, in the IELTS and a minimum band score of 7.0 in the Academic Writing module.

12.2.3 International Qualifications Deemed Equivalent to the VCE

Council approved the recommendation that the following international qualifications be deemed equivalent to the Victorian Certificate of Education for University entrance purposes:

• British Columbia Graduate Certificate undertaken at Dalian Maple Leaf Internation School, China. Entrants must meet prerequisites as well as achieve an overall band score of 6.5 or more in the IELTS.
• Taylors Auckland Foundation Year Program, New Zealand. This program is a joint venture with the University of Auckland and Auckland University of Technology and is modelled on the Monash University University Foundation Year Program.

12.2.4 Recognition of Foundation Program

Council adopted the recommendation that the University of Queensland Foundation Program be deemed suitable for meeting the minimum requirements for admission to the University, where the students have undertaken appropriate preliminary studies.

12.2.5 Degree Requirements for New and Revised Courses

Council approved the prerequisite and middle band selection statements for the Bachelor of Agriculture (Dookie stream), Bachelor of Horticulture, Bachelor of Rural Business and the Bachelor of Planning and Design (all streams), as set out in Appendix L to the report of meeting 1/03. Subject to successful negotiations with VTAC, the prerequisite and middle band statements for the three ILFR courses will take effect for 2004 entry

12.3 New Student Awards

Council approved the following new student awards, as set out in the appendices to the report:

• The Commerce Alumni Final Year Scholarship (Appendix B, Mtg 11/02)
• Minter Ellison Prize in the Juris Doctor Program (Appendix C, Mtg 11/02)
• Allens Arthur Robinson Award in the Melbourne JD (Appendix C, Mtg 1/03)
• Middletons Award in the Melbourne JD (Appendix D, Mtg 1/03)
• Maddocks Award in the Melbourne JD (Appendix E, Mtg 1/03)
• Hall & Wilcox Award in the Melbourne JD (Appendix F, Mtg 1/03)
• Freehills Award in the Melbourne JD (Appendix G, Mtg 1/03)
• Arnold Bloch Leibler Award in the Melbourne JD (Appendix H, Mtg 1/03)
• Ground Control Prize for Landscape Practice (Appendix I, Mtg 1/03)
• Essential Economics Prize (Appendix J, Mtg 1/03)

Council approved the recommendation that the AMP Consulting Prize for Modelling in Insurance and Finance be replaced by the University of Melbourne Actuarial Foundation Prize for Modelling in Insurance and Finance, as set out in Appendix K to the report of meeting 1/03.

12.4 Selection Committee

Council adopted the recommendation that a selection committee for the post of Professor/Director of Cardiovascular Therapeutics (Western Health) be established, as set out in Appendix A to the report of meeting 1/03.

12.5 New and Retitled Courses

Council adopted the following recommendations:

12.5.1 New Course

that the new course of Bachelor of Rural Business be established, as set out in Appendix B to the report of meeting 1/03;

12.5.2 Retitled Courses

• that the Bachelor of Forestry be retitled as the Bachelor of Forest Science, effective from 2004; and
  
  
• that the stream of the Bachelor of Agriculture taught at the Parkville campus be retitled as the Bachelor of Agriculture Science, effective from 2004.

12.6 Reintroduction of Pre-existing Degree

Council approved the recommendation to reintroduce the generalist degree Bachelor of Planning and Design.

13. Finance Committee (Item B.2[o])

There was no report from the Finance Committee.

14. Human Resources Committee (Item B.3[o])

There was no report from the Human Resources Committee.

15. Building and Estates Committee (Item B.4[o])

15.1 Oral Report by the Chair of the Building and Estates Committee

Dr Norman Curry, the Chair of the Building and Estates Committee, gave a brief oral report.

16. Legislation Committee (Item C)

16.1 Council received the report of meeting 1/03 of the Legislation Committee, held on 24 February 2003

16.2 Council made the following Legislation as detailed in the report.

(1)	Amendment of statute recommended by the Academic Board	To change the constitution of progress committees in the statute governing unsatisfactory progress(40/03)
(2)	Amendment of statute recommended by Administrative Committee	To amend provisions dealing with how results are provided to students in the statute governing conduct of assessment (41/03)
(3)	Amendment of statute recommended by Council	To include a provision enabling offsetting of amounts owed to students against amounts owed by students to the University (45/03)

-subject to the deletion of phrase “unless any such debt is statute barred” from the insertion

16.3    Council made the following Regulations as detailed in the report:

(1)	Amendment of regulation recommended by the University Secretary	To correct the name of an institution in the schedule of recognized institutions (1/03)
(2)	Amendment of regulation recommended by Council and the University Secretary	To change the name of Chairs listed in Schedule B of the regulation governing academic and general staff ranks and titles (2/03)
(3)	Amendment of regulation recommended by Council	To change the title of the School of Postgraduate Nursing in the faculty of Medicine (3/03)
(4)	Amendment of regulation recommended by the University Secretary	To correct the reference to a title in a regulation (4/03)
(5)	Amendment of regulation recommended by the University Secretary	To correct the reference to a title in a regulation (5/03)
(6)	Amendment of regulation recommended by the University Secretary	To correct the reference to a title in a regulation (6/03)
(7)	Amendment of regulation recommended by the University Secretary	To correct the reference to a title in a regulation (7/03)
(8)	Amendment of regulation recommended by the University Secretary	To correct the reference to a title in a regulation (8/03)
(9)	Amendment of regulation recommended by the University Secretary	To correct the reference to a title in a regulation (9/03)
(10)	Amendment of regulation recommended by the University Secretary	To update the provisions governing the School of Nursing (10/03)
(11)	Amendment of regulation recommended by the University Secretary	To update the List of Departments and Centres (11/03)
(12)	Amendment of regulation recommended by Council	To update the provisions governing the Dental Science(12/03)
(13)	Making of regulation recommended by the University Secretary	To govern the Gerry Higgins Chair of Irish Studies (13/03)
(14)	Amendment of regulation recommended by the University Secretary	To alter the name of the R.J. Hamer Prize (14/03)
(15)	Amendment of regulation recommended by the University Secretary	To amend the term of the William and Kate Herschell Scholarship (15/03)
(16)	Amendment of regulation recommended by the University Secretary	To amend the terms of the John Balfour Memorial Scholarship (16/03)
(17)	Amendment of regulation recommended by the University Secretary	To amend the term of the Ronald Riseborough Prize (17/03)
(19)	Amendment of regulation recommended by the University Secretary	To amend the terms of the Dick Bursaries (19/03)
(20)	Amendment of regulation recommended by the University Secretary	To amend the terms of the Doctor Joseph Birch Hanson Prize (20/03)
(21)	Amendment of regulation recommended by the University Secretary	To govern the Harold Clarke English and Elizabeth English Scholarships (21/03)
(22)	Amendment of regulation recommended by the University Secretary	To amend the terms of the Stewart Bequest (22/03)
(23)	Amendment of regulation recommended by the University Secretary	To amend the terms of the Graham Endowment Fund (23/03)
(24)	Amendment of regulation recommended by the University Secretary	To amend the terms of The Dinny O’Hearn Fellowship (24/03)
(25)	Amendment of regulation recommended by the University Secretary	To amend the terms of the Arthur Nyulasy Prize (25/03)
(26)	Amendment of regulation recommended by the University Secretary	To amend the terms of the Jasper Loftus-Hills Memorial Fund (26/03)
(27)	Amendment of regulation recommended by the University Secretary	To amend the terms of the Anna Lodewyckx Icelandic Scholarships (27/03)
(28)	Amendment of regulation recommended by the University Secretary	To amend the terms of The Isaac Samuel Crawcour Bursary (28/03)
(29)	Amendment of regulation recommended by the University Secretary	To provide for the Maude Laidlaw Lindgren Bequest (29/03)
(30)	Amendment of regulation recommended by the University Secretary	To add paragraphs to the schedule to Regulation R6.72 - Commemorative Scholarships and Awards to Govern The Mary O'Donoghue Postgraduate Travel Award and The E.J. King Prize (30/03)
(31)	Amendment of regulation recommended by the University Secretary	To update the S.A.F. Pond-MUR Scholarship (32/03)
(32)	Making of regulation recommended by the University Secretary	To govern the Hector Maclean Scholarship Fund (33/03)
(33)	Amendment of regulation recommended by the University Secretary	To amend the name of the Helen M. Schutt Fellowships (34/03)
(34)	Amendment of regulation recommended by the University Secretary	To amend the name of the Helen M. Schutt Scholarships (35/03)
(35)	Making of regulation recommended by the University Secretary	To govern the P.W. Tewkesbury Bequest (36/03)
(36)	Amendment of regulation recommended by the University Secretary	To update the information on the Lorna Stirling Fund (37/03)
(38)	Amendment of regulation recommended by the University Secretary	To update the terms of the H.W.C. Simpson Research Scholarship (39/03)
(39)	Amendment of regulation recommended by the University Secretary	To amend the schedule of Chairs to the regulation governing academic and general staff ranks and titles (42/03)
(40)	Amendment of regulation recommended by the University Secretary	To re-name two clinical departments in the Faculty of Medicine (43/03)

 

17. Summary of Reports of Matters dealt with by the Vice-Chancellor (Item D.2[a] and D.2[b])

Council received a summary of reports on matters dealt with by the Vice-Chancellor, as set out in Items D.2[a] and D.2[b].

18. Melbourne Theatre Company Board of Management (Item D.5[a] and [b])

18.1 Council received the reports of meetings 10/02 and 1/03 of the Melbourne Theatre Company Board of Management, held on 18 December 2002 and 14 February 2003 respectively.

18.2 Board Membership

Council approved the appointment of Ms Lee Liberman to the membership of the MTC Board of Management, for a term commencing 3 March 2003 and ending 31 December 2005.