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A meeting of the Council was held in the Woodward
Conference Centre, Law School, University Square on Monday 4 March, 2002
at 4.00 p.m.
Present
Members
The Chancellor, Ms F S Marles (in the Chair)
The Deputy Chancellor (Dr N G Curry)
The Deputy Chancellor (Mr I A Renard)
The Vice-Chancellor (Professor A D Gilbert)
The President of the Academic Board (Professor P B McPhee)
Mr P Allen, Mr T L Anning, Ms J Connolly, Mr D Crawford, Ms M Doig,
Mr R Evans, Ms I Lawson, Dr B H Lochtenberg, Mr D Perkins, Professor F Rickards,
Ms R Storelli, Ms C M Walter and Hon Mr D R White.
Others Attending
The President of Convocation (Mr R Condron)
The President of the Student Union (Mr D Ray)
The President of the Postgraduate Association (Ms E Wahyuni)
The Deputy Vice-Chancellor (Students & Staff)
(Professor K C Lee Dow)
The Deputy Vice-Chancellor (Research) (Professor F P Larkins)
The Senior Vice-Principal (Mr R I A Marshman)
The Vice-Principal and Academic Registrar (Ms L Martin)
The Vice-Principal (Property and Buildings) (Dr D Daines)
The University Secretary (Mr L N Currie)
The Deputy Principal, Human Resources (Ms E Baré)
The Deputy Principal, Information (Mr N Riedl)
The Director, Audit and Compliance (Mr P McGrath)
The General Manager, Vice-Chancellor's Office (Ms M O'Keefe)
The Media Liaison Officer (Ms C Buckridge)
Business
1. Welcome
The Chancellor welcomed Mr Darren Ray, the new President
of MUSUI and Ms Ersa Wahyuni, the new President of UMPA, as observers
to their first meeting of Council.
2. Leave of Absence (Item A.01)
Apologies were received from Hon Mr Justice Chernov
and Hon Mr Bill Forwood.
Leave of absence for this meeting had been granted
to Sir Alex Broers.
Leave of absence for the April meeting was granted
to Sir Alec Broers, and for meetings in April, May and June to Dr Lochtenberg.
3. Minutes of Previous Meetings (Item A.1[a])
The minutes of Council meeting 10/01, held on 3
December 2001, copies of which had been distributed, were confirmed,
subject to the addition of Ms E Bodsworth to the list of those in atttendance.
4. Starring of Additional Items (Item A.2[a])
Items A.6(a).2; A.6(b).6 &.9; A.7(a).1; B.1(a).3;
B.1(b).4; B.2(b).1, 3, 7 &11; B.3(a).1 & 4; and B.5(a) were
starred for discussion.
5. Motion to Adopt or Receive "Unstarred Items
of Business" (Item A.2[b])
In accordance with established procedure, it was
formally agreed that the items of business that were not to be specifically
discussed should be adopted where containing recommendations or received
where containing reports.
6. Chancellor's Matters (Item A.3[a])
The Chancellor advised that a listing of current
membership of University central committees would be circulated to members
of Council for information.
7. Vice-Chancellor's Report (Item A.4)
7.1 Council received the Vice-Chancellor's
Report.
7.2. Appointment of Pro Vice-Chancellors
Council adopted the recommendation that Professor
P B McPhee and Professor F W Rickards be appointed as Pro Vice-Chancellors
for 2002.
7.3. Re-Appointment of Deans
Council approved the following re-appointments
of Deans:
Professor Warren Bebbington re-appointed as Dean
of the Faculty of Music for the period 1 January 2003 to 31 December
2005;
During Professor Michael Crommelin's absence in
2002/2003 as the visiting Group of Eight Professor at Georgetown University,
Washington DC, Professor Ian Ramsay will be appointed Dean of the
Faculty of Law, and upon Professor Crommelin's return, Professor Crommelin
appointed for a further three years as Dean of the Faculty of Law;
Professor Barbara Evans re-appointed as Dean of
the school of Graduate Studies for the period 1 January 2003 to 31
December 2005;
Professor Richard Larkins re-appointed as Dean
of the Faculty of Medicine, Dentistry and Health Sciences for the
period 1 January 2003 to 31 December 2005;
Professor Stuart Macintyre re-appointed as Dean
of the Faculty of Arts for the period 1 July 2002 to 31 December 2005;
and
Following Professor Ross Williams' advice that
he did not wish to continue as Dean, Council agreed that Professor
Peter Dawkins be appointed Dean of the Faculty of Economics and Commerce
for the period 1 January 2003 to 31 December 2003, and Professor Margaret
Abernethy appointed Dean of the Faculty of Economics and Commerce
for the period 1 January 2004 to 31 December 2008.
7.4 Council Meeting Dates
Council adopted the recommendation that the date
of Council's meeting be changed from Monday 6 May to Monday 3 June,
the date originally reserved for a Council Briefing Session, as it
was advisable the Vice-Chancellor attend the Universitas 21 Annual
General Meeting on the May date.
7.5 150th Anniversary Project
Council approved the revised budget recommendations
for the 150th Anniversary Project, as set out in Appendix A to the
report.
7.6 Melbourne Theatre Company
(Mrs Walter left the meeting room for discussion
of this item.)
Council noted press
releases concerning a Southbank arts precinct development which
will provide the Melbourne Theatre Company with its own theatre complex.
The arrangement meets all the University's concerns in seeking to
secure a viable future for the MTC, including University title to
the theatre, at a manageable cost. The cost comprised two sites which
were assets otherwise difficult to utilise, and forgiveness of the
MTC debt.
7.7 Domestic Fee-Based Undergraduate Students
Council received a paper (Appendix E to the Vice-Chancellor's
Report) with background information including entry standards and
pass rates for these students, and noted that members if they wished
could obtain further briefing from the Academic Registrar, Senior
Vice-Principal or President of the Academic Board.
7.8 Whistleblowers Protection Act 2001
In the course of Council's consideration of the
University Compliance Officer's report (Appendix F to the Vice-Chancellor's
Report), the University Secretary emphasised that any member of Council
approached by a person wishing to make a disclosure under the Whistleblowers
Protection Act should immediately refer that person to one of the
listed Protected Disclosure Officers for the University.
7.9 Melbourne University Private
Council agreed that members of the Board of Melbourne
University Private Limited should be invited to join in informal discussions
to be held before the University response to the Minister was determined
at the April 8 meeting of Council. The Vice-Chancellor asked that
members of Council who would like to receive further information of
any kind in preparation for the informal discussions advise the University
Secretary as soon as possible.
7.10 U21global
In an oral progress report on U21global,
the Vice-Chancellor advised that the company had moved into its new
Singapore offices, that a number of senior officers had been appointed
and that interviews for the Chief Executive position were at an advanced
stage. The company had been exempted by the Singapore Ministry of
Education from the need to be chartered and recognised as a university
in that country, and had secured a highly suitable on-line delivery
platform. Arrangements for the development and accreditation of the
first courses were on target for their delivery in 2003.
8. Administrative Committee (Item A.5[a])
8.1 Council received the report of meetings
1/02 & 2/02 of the Administrative Committee, held on 23 January
and 20 February, 2002 respectively.
8.2 Traffic and Parking Policy
Council approved the following amendments to
Appendix 1 Regulation 8.1.R9 - Parking and Traffic Rules for recommendation
to the Legislation Committee:
- Amend after hours entry for University Students
and Sports Club members to "5.00pm to midnight weekdays, all
day weekends"
- Amend the Schedule of Fees for motorcycles
(annual, daily and after hours rates) to read "N/A".
9. Planning and Budget Committee (Item A.6[a] and
[b])
9.1 Council received the reports of meetings
11/01 and 1/02 of the Planning and Budget Committee, held on 12 December
2001 and 6 February 2002 respectively.
Council adopted the following recommendations:
9.2 International Programs Committee
that the proposal in which the University of Melbourne
and the University of Virginia enter into a formal agreement for academic
cooperation and exchange, be endorsed;
9.3 Renaming of the Department of Accounting
that the Department of Accounting be renamed the
Department of Accounting and Business Information Systems, as set
out in Appendix 1 to the report of meeting 11/01;
9.4 Renaming of the Joint Centre for Crop Improvement
that the Joint Centre for Crop Improvement be
renamed the Joint Centre for Crop Innovation, as set out in Appendix
1 to the report of meeting 1/02; and
9.5 Professor and Director of the Key Centre
for Women's Health in Society
that the vacated position of Professor and Director
of the Key Centre for Women's Health in Society be refilled in the
Faculty of Medicine, Dentistry and Health Sciences, as set out in
Appendix 2 to the report of meeting 1/02.
9.6 Establishment of Chair of Rural Medical Education
and Other Matters
Arising from the creation of Rural Health
Council adopted the following recommendations,
as set out in Appendix 3 to the report of meeting 1/02:
9.6.1 Chair of Rural Medical Education
- that a 5-year limited term Chair of Rural
Medical Education in the Rural Clinical School, School of Rural
Health, be established, and
- that a Chair Committee be established for
the appointment of Professor of Rural Medical Education and Clinical
Dean of the Rural Clinical School;
9.6.2 Associate Dean (Rural Health)
that the Head of the School of Rural Health
be accorded the title of Associate Dean (Rural Health) and the Office
of Associate Dean (Rural Health) be created;
9.6.3 Faculty of Medicine, Dentistry and Health
Sciences
that the membership of the Faculty of Medicine,
Dentistry and Health Sciences (Statute 5.1.1, Regulation 5.1.R1)
be amended to read as below -
- Head, School of Rural Health
- Deputy Head, School of Rural Health
- One Professor or Professorial Fellow appointed
under Statute 7.1.R3 from the School of Rural Health
- One member of the full-time salaried staff
other than a Professor of the status of lecturer or above from
the School of Rural Health elected annually by his or her fellows
- The Clinical Dean of the Rural Clinical School
(if not from the above categories)
- Two students (one Rural Clinical School undergraduate,
one postgraduate) from the School of Rural Health;
9.6.4 Council Resolution Applicable to the
School of Rural Health under Statute 6.1
that the interim Council Resolution for the
School of Rural Health, developed along the lines of other School
Resolutions of the Faculty, be adopted; and
9.6.5 School of Population Health
that Statute 5.1.1, Regulation 5.1.R1 be amended
by deleting reference to "Heads of Departments of the School
of Population Health".
9.7 Chair in French
Council approved the recommendation that the Chair
in French be advertised, as set out in Appendix 4 to the report. Council
noted that in mid-2004, the formal title of A.R. Chisholm Chair of
French would be passed to the successful appointee to the Chair of
French.
10. Committee of Convocation (Item A.7[a])
10.1 Council received the report of meeting
10/01 of the Committee of Convocation, held on 19 December 2001.
10.2 Degree Abbreviations
Council noted resolutions of the Committee of
Convocation -
- that there should be internal consistency between
the qualifications listed in Regulation 5.4.R1 and any tables such
as that of HECS-based quotas attached to the minutes of the November
meeting of the Planning and Budget Committee; and
- that Regulation 5.4.R1 should list approved
abbreviations for all qualifications thereon and that these should
be used consistently in all University documents.
The Vice-Chancellor agreed to investigate these
matters and bring back advice.
11. Academic Board (Item B.1[a] and B.1[b])
11.1 Council received the reports of meetings
10/01 and 1/02 of the Academic Board, held on 13 December 2001 and 21
February 2001.
11.2 Student Awards
Council approved the establishment of the following
new student awards:
11.3 Chair Selection Committees
Council approved the establishment of selection
committees for the Chair of Women's Health, Chair of Rural Medical
Education and Chair of French, as set out in Appendix A, Appendix
B and Appendix C respectively to the report of meeting 1/02.
11.4 Academic Board Resolutions on Selection
- Master of Contemporary Asian Analysis
Council adopted the Academic Board Resolution
on Selection for the Master of Contemporary Asian Analysis course,
as set out in Appendix D to the report of meeting 1/02.
11.5 University Declaration on Environmental
Best Practice and Environmental Sustainability
Council endorsed the Academic Board request that
the Vice-Chancellor sign the Talloires
Declaration on behalf of the University of Melbourne as a demonstration
of the University's commitment to the principles of environmental
best practice and environmental sustainability.
11.6 Melbourne University Private
In response to a member's query whether the heads
of agreement for the employment of University of Melbourne staff in
the private university would refer to a draft contract or to a set
of principles, the Vice-Chancellor undertook to bring back advice
to a subsequent meeting of Council..
12. Finance Committee (Item B.2[a] and [b])
12.1 Council received the report of meeting
11/01 and 1/02 of the Finance Committee, held on 12 December 2001 and
27 February 2002 respectively.
12.2 University Systems Project
Council approved funding for the University
Systems Project to the extent of $15.9 million in calendar year
2002 and $5.2 million for 2003, to undertake the 2002 work program
and implement the new finance system to be completed in 2003.
Council noted that the recurrent budget estimates
for post implementation costs of $1.2 million a year, as set out in
Appendix C to the report, were included in the $15.9 million for 2002,
but were not included in the $5.2 million for 2003 and would be an
additional cost in that and each subsequent year. Council also noted
that additional submissions seeking further funding to undertake other
components of the University Systems Project would be made at a later
time in light of the outcome of the 2002 work program and necessary
due diligence advice.
In response to a member's request, it was agreed
that further information on the differential between the cost of current
finance systems training and the cost of training for the new systems
would be brought to a subsequent meeting.
12.3 University Square - Eastern Car Park Entry
Council resolved that the sum of $3.23 million
be provided from Reserve Funds for the construction of the University
Square Eastern Car Park Entry, as set out in Appendix D to the report
of meeting 1/02;
12.4 Valuation of Library Collections
Council resolved that the Rare Book Collection
be revalued upwards by $17,645,016 to $49,012,116 and that the Works
of Art be revalued upwards by $10,399,150 to $43,618,150.
12.5 Oral Report by the Chair of the Finance
Committee
Mr David Crawford, Chair of the Finance Committee,
left the meeting after completion of discussion of the Committee's
reports.
13. Human Resources Committee (Item B.3)
13.1 Council received the report of meeting
5/01 of the Human Resources committee, held on 14 December 2001.
13.2 Adjunct and Honorary Professorial Appointments
Council approved the proposed changes for the
appointment of Adjunct Professors and to the delegations allowing
Deans to approve al Adjunct appointments up to and including Level
D, as set out in Attachment A to the report. (It was noted that the
second dot point in the background paragraphs of Attachment A should
read, "Deans would have responsibility for determining cross
department arrangements in the same Faculty".)
13.3 Responsibilities of University Staff
Council approved the additional sentences for
inclusion in the policy on the Responsibilities of University Staff,
as set out in Attachment
B to the report;
13.4 Proposed Chair Appointment Procedure
Council noted the proposed changes to the Chair
Appointment Procedure, as set out in Attachment C to the report;
13.5 Oral Report by the Chair of the Human Resources
Committee
Ms Doig, Chair of the Human Resources Committee,
gave a brief oral report.
14. Building and Estates Committee (Item B.4[a]
and [b])
14.1 Oral Report by the Chair of the Building
and Estates Committee
Dr Curry, Chair of the Building and Estates Committee,
gave a brief oral report.
15. Executive Committee (Item B.5[a])
Council confirmed the minutes of meeting 1/01 of
the Executive Committee, held on 17 December 2001.
16. Committee on Staff Salaries (Item B.6[a])
Council received the report of meeting 6/01 of the
Committee on Staff Salaries, held on 6 December 2001.
17. Legislation Committee (Item C)
17.1 Council received the report of meeting
1/02 of the Legislation Committee, held on 25 February 2001.
17.2 Council made the following Regulations
as detailed in the report:
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(1)
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Amendment of Regulation
12.6.R1
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To amend the regulation governing academic
dress (1/02)
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(2)
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Amendment of Regulation 17.1.R20
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To amend the regulation governing the Koori
Education Committee (2/02)
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(3)
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Amendment of Regulation
R7.204
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To allow the expenditure of capital from
the Seabrook Chambers Lectureship fund (3/02)
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(4)
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Revoking of Regulation R6.127
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To revoke Regulation R6.127 governing The
Mona McCaughey Scholarships (4/02)
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(7)
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Amendment of Regulation R3.60
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To amend the regulation governing the degree
of Doctor of Philosophy (7/02)
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(8)
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Making
of Regulation R6.214 |
To
govern the fund for the Muriel Ramm Bursary and the Ramm Prize in
Experimental Physics (8/02)
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(9)
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Amendment
of Regulation R6.72 |
To
revoke a paragraph in Regulation R6.72 governing the Muriel Ramm
Bursary (9/02)
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(10)
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Making
of Regulation R6.215 |
To govern
the William Allan Stewart Bequest (10/02)
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17.3 Council revoked its resolution of 3
September 2001 to make certain amendments to statutes 10.2, 10.3 and
10.4, as set out in the attachment to the report..
18. Summary of Reports on Matters dealt with by
the Vice-Chancellor (Item D.2[a] and D.2[b])
Council received a summary of reports on matters
dealt with by the Vice-Chancellor, as set out in Items D.2[a] and [b].
19. Melbourne Theatre Company Board of Management
(Items D.5[a])
Council received the report of meeting 1/02 of
the Melbourne Theatre Company Board of Management, held on 8 February
2002.
20. Introduction of New Professor
Professor Paul Kofman, Chair of Finance and Professor
Edward Byrne, Chair of Experimental Neurology, were introduced to Council
members and welcomed to the meeting.
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