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A meeting of the Council was held in the Council
Chamber, 1st Floor, Old Quadrangle on Monday 3 June, 2002 at 4.00 p.m.
Present
Members
The Deputy Chancellor (Dr N G Curry) (in the Chair)
The Deputy Chancellor (Mr I A Renard)
The Vice-Chancellor (Professor A D Gilbert)
The President of the Academic Board (Professor P B McPhee)
Mr P Allen, Mr T L Anning, Hon Mr Justice Chernov,
Mr D Crawford, Ms M Doig, Mr R Evans, Hon Mr B Forwood,
Judge Lawson, Mr D Perkins, Professor F Rickards, Ms R Storelli,
Ms C M Walter and Hon Mr D R White.
Others Attending
The President of Convocation (Mr R Condron)
The President of the Student Union (Mr D Ray)
The President of the Postgraduate Association (Ms E Wahyuni)
The Senior Deputy Vice-Chancellor (Professor S A
Walker)
The Deputy Vice-Chancellor (Students & Staff) (Professor K C Lee
Dow)
The Deputy Vice-Chancellor (Research) (Professor F P Larkins)
The Senior Vice-Principal (Mr R I A Marshman)
The Vice-Principal and Academic Registrar (Ms L Martin)
The Vice-Principal (Property and Buildings) (Dr D Daines)
The Vice-Principal (University Development) (Mr R Peacock)
The University Secretary (Mr L N Currie)
The Deputy Principal, Human Resources (Ms E Bare)
The General Manager, Vice-Chancellor's Office (Ms M O'Keefe)
The Media Liaison Officer (Ms C Buckridge)
Dr Neville Buch
Business
1. New Appointment
The Deputy Chancellor congratulated Professor Sally
Walker on her appointment as Vice-Chancellor of Deakin University from
1 January 2003.
2. Leave of Absence (Item A.01)
Apologies were received from Ms Marles and Ms Connolly.
Leave of absence for this meeting had been granted
to Sir Alec Broers and Dr Lochtenberg.
Leave of absence for the July meeting was granted
to Sir Alec Broers, Ms Connolly and Professor McPhee.
3. Minutes of Previous Meetings (Item A.1[a])
The minutes of Council meeting 2/02, held on 8 April
2002, copies of which had been distributed, were confirmed.
4. Starring of Additional Items (Item A.2[a])
Items A.5(b).7, A.6(a).5, A.6(b).12, B.2(a).1 and
B.2(a).5 were starred for discussion.
5. Motion to Adopt or Receive "Unstarred Items
of Business" (Item A.2[b])
In accordance with established procedure, it was
formally agreed that the items of business that were not to be specifically
discussed should be adopted where containing recommendations or received
where containing reports.
6. Chancellor's Matters (Item A.3[a])
6.1 Conferring of a Degree (Honoris Causa)
Posthumously
Council adopted the recommendation that Colin
David Finch be admitted posthumously by the Council, as a person of
distinguished eminence in Commerce, to the degree of Doctor of Commerce
honoris causa.
7. Vice-Chancellor's Report (Item A.4)
7.1 Council received the Vice-Chancellor's
Report, including a tabled paper concerning the proposed actions in
response to the Auditor General's Performance Audit - International
students in Victorian Universities (Appendix G).
7.2. Strategic Plan - Perspective 2002
Council approved the terms of the University Strategic
Plan - Perspective 2002, as set out in Appendix A to the report,
and in doing so allowed the Vice-Chancellor to make any additional
changes of a minor or editorial nature that might prove desirable
during the final stages of this year's publication process.
7.3. Report on Performance Against 2001 Operational
Plan Targets
Council received and noted the Report
on Performance against the 2001 University Operational Plan, as
set out in Appendix B to the report.
7.4 Professional Indemnity Insurance
In discussion of this item of the Vice-Chancellor's
Report, a member queried whether students could be affected by the
problems relating to insurance of medical practitioners. The Senior
Deputy Vice-Chancellor advised that she understood that students were
covered by a different policy, but that she would have this checked
and advise further. Another member of Council suggested that it was
an opportune time to seek to have the University's concerns taken
into consideration while the Commonwealth Government was preparing
initiatives in this area, and the Vice-Chancellor agreed to follow
up this suggestion. The Vice-Chancellor undertook to keep Council
informed on the matter.
7.5 Evaluation Cycle Reports
Council members were requested to refer any detailed
questions to the Senior Vice-Principal.
7.6 DEST
Higher Education Review
Council authorised the Vice-Chancellor to prepare
a submission on its behalf, based on the University's Strategic Plan,
and to bring a copy forward to its next meeting. The Vice-Chancellor
indicated that he would see if the University's submission could be
delayed until after Council's July 1 meeting.
8. Administrative Committee (Item A.5[a])
8.1 Council received the report of meeting
4/02 and 5/02 of the Administrative Committee, held on 17 April and
1 May 2002 respectively.
8.2 R 5.2.R.2 Student Support Committee
Council adopted the recommendation that as the
Graduate Centre Management Committee no longer operates, the Regulation
in question be revoked and that the terms of reference of R 5.2.R.2
Student Support Committee be amended to delete section 3(11):
"3 (11) Receives the reports of the Graduate
Centre Management Committee established under Regulation 5.2.R.2 and
makes its recommendations when it forwards the reports to Council"
9. Endowments & Trusts Committee (Item A.5[b])
9.1 Council received the report from the
Chairperson on behalf of the Endowments and Trusts Committee.
9.2 Report from the Russell & Mab Grimwade
Miegunyah Fund Committee
Council approved the following allocations from
the Grimwade Miegunyah Fund:
9.2.1 Melbourne University Press (MUP)
that $54,613 be allocated to Miegunyah Press
in 2002 as its 10% entitlement, and in order to meet an anticipated
shortfall in funding for the program, a further $4,465 be allocated;
9.2.2 The Grimwade Research Fellow
that $9,844 be allocated to augment the funds
available for the Grimwade Research Fellow in 2002;
9.2.3 Miegunyah Distinguished Fellows Program
that up to $70,000 be made available for visits
of Distinguished Fellows in 2003;
9.2.4 Grimwade Scholarships
that up to $85,000 be made available for the
2003 Grimwade Scholarships;
9.2.5 The Ian Potter Museum of Art
that $244,621 be allocated in 2002 to the Ian
Potter Museum of Art for the following:
| Grimwade Chief Conservator |
$106,769 |
| Grimwade Conservator |
$72,001 |
| Grimwade Intern |
$42,141 |
| Cataloguing of Grimwade Archives
Collection |
$23,710 |
and
9.2.6 Donald Thomson Collection
that $61,675 be allocated in 2002 to the Donald
Thomson Collection Administration Committee for the following:
Republication of "Donald Thomson in Arnheim
Land" $22,000
Digitisation of Images taken by Donald Thomson $39,675.
9.2.7 Union Theatre Redevelopment
A recommendation for allocations to the Melbourne
University Student Union Incoporated for the Union Theatre Redevelopment
was withdrawn.
10 Planning and Budget Committee (Item A.6[a] and
[b])
10.1 Council received the reports of meetings
3/02 and 4/02 of the Planning and Budget Committee, held on 10 April
and 1 May 2002 respectively.
Council adopted the following recommendations:
10.2 Establishment of Second Chair of Pathology
that a second Chair of Pathology be established,
as set out in Appendix 1 to the report of meeting 3/02; and
10.3 Report from International Programs Committee
that the agreement for academic cooperation and
exchange between the University of Melbourne and the Albert Ludwigs
University, Freiburg, be renewed
10.4 Sidney Myer Chair of Commerce and Business
Administration
Council noted that the Vice-Chancellor on 10 April,
on behalf of Council, had approved the recommendation that the Sidney
Myer Chair of Commerce and Business Administration be filled.
10.5 Appropriate Use of Academic Titles when
Travelling Overseas
Council adopted the following recommendations,
as set out in Appendix 1 to the report of meeting 4/02:
- that Academic staff representing their Faculty
while overseas should state that they are representing the Faculty
at the occasion in question. They are unable to make commitments
on behalf of the Faculty or University;
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that temporary designation as "Acting
Dean (International)" or "Deputy Dean (International)"
of academic staff representing their Faculty while overseas be
at the discretion of Deans. The dates and limitations of such
an appointment must be stipulated in writing.
- that Level D academic staff exercise discretion
in the use of generic titles such as "Professor" when
seeking to avoid confusion in international contexts, and take reasonable
care not to mislead.
10.6 Disclosure and Management of Conflict
of Interest in Research
Council approved the recommendation that the
proposed amendments regarding University policy on conflict
of interest in research, be adopted and reflected in the following
University documentation, as set out in Appendix 2 to the report
of meeting 4/02:
- Part 5 of Section 2 in Regulation 17.1.R8 (Code
of Conduct for Research)
- Section 13-1.3.8 of the Personnel Policy and
Procedures Manual
- Human Resources (HR) 34 Form (Declarations
- Academic Staff)
10.7 Establishment of a New Chair in Civil
Engineering
Council adopted the recommendation that a second
chair in the Faculty of Engineering be established and styled "the
Chair of Civil Engineering", with the expectation that the
incumbent of this chair would also act as the "Head of the
Department of Civil and Environmental Engineering" for the
first three years of their appointment, as set out in Appendix 3
to the report of meeting 4/02.
10.8 Proposed Collaboration with ORYGEN Research
Centre
Council approved the recommendation that the
University participate as a partner in the development of the ORYGEN
Research Centre, as set out in Appendix 4 to the report of meeting
4/02. In doing so, Council resolved that it is in the interest of
the management or conduct of the affairs or concerns of the University
to become a member of ORYGEN Research Centre, a company limited
by guarantee, noting that the object of the company is to undertake
scientific research which is, or may prove to be, of value in the
field of youth specific preventative psychiatry.
10.9 Information Strategy Advisory Committee
(ISAC) Terms of Reference
Council approved the revised terms
of reference for the Information Strategy Advisory Committee,
as set out in Appendix 5 to the report of meeting 4/02.
10.10 Budget and Student Profile Planning for
2003
In the course of discussion of this item, a
member indicated that he had requested that some modeling of options
be prepared for his consideration. The Vice-Chancellor advised that
modeling of that kind could be complex and costly, but the University
would make such information as was possible available.
11. Committee of Convocation (Item A.7[a])
11.1 Council received the report of meeting
2/02 of the Committee of Convocation, held on 17 April 2002.
12. Academic Board (Item B.1[a] and B.1[b])
12.1 Council received the reports of meetings
3/02 and 4/02 of the Academic Board, held on 18 April and 23 May 2002
respectively, together with a supplementary tabled document concerning
the position of Dean of the proposed Australian School of Government.
12.2 Appointment of Chair Selection Committees
Council adopted the recommendations that selection
committees for the following positions be established, as set out
in the Appendices to the respective reports:
- Chair of Pathology (Appendix A, 3/02)
- Chair of Civil Engineering (Appendix A, 4/02)
Council noted that Appendix B to the report of
meeting 4/02 of the Academic Board had been withdrawn. Council noted
the tabled proposal for the structure and governance of the proposed
Australian School of Government and the proposed establishment of
the position of Foundation Dean in the School, and agreed that the
dean may be a professor of the University. Contingent on the heads
of agreement being signed between the Australian School of Government
and the universities in the consortium, Council approved the appointment
of Professor Peter McPhee (as President of the Academic Board), Professor
Stuart Macintyre and Professor Ruth Fincher to the selection committee
for the Foundation Dean.
12.3 New and Renamed Courses
Council adopted the following recommendations:
12.3.1 New Courses
that the following new courses be introduced,
as set out in the appendices to the respective reports -
12.3.2 Renamed Course
that the Bachelor of Early Childhood Studies
be renamed as the Bachelor of Early Childhood Education.
12.4 Certification of New Courses to be Offered
by Melbourne University Private Ltd
Council approved the recommendation that the
following new courses, to be offered by Melbourne University Private,
be certified as courses of an academic standard approved by the University
of Melbourne, as set out in the appendices to the report of meeting
4/02;
12.5 Entry Requirements and Academic Board Resolutions
on Selection
12.5.1 Entry Requirements
Council approved revised entry prerequisites,
from 2005, for the Diploma in Oral Health Therapy:
Prerequisites
Units 3 and 4 - a study score of at least 25 in each of English
(any) and in either Biology or Chemistry. Where (any) refers to
English, English as a Second Language, English Literature and English
Language.
12.5.2 Academic Board resolutions on Selection
Council adopted the recommended Academic Board
Resolutions on Selection for the following courses, as set out in
the appendices to the respective reports:
- Postgraduate Certificate in Teaching Studies
of Asia (Appendix C, 3/02)
- Oral and Maxillofacial Surgery Training Program
(formerly titled the Master of Dental Science by Coursework and
Minor Thesis in Oral and Maxillofacial Surgery) (Appendix D, 3/02)
- Faculty of Arts (Appendix I, 4/02)
- Institute of Land and Food Resources (Appendix
J, 4/02)
12.5.3 Academic Board Resolutions on Selection
for Melbourne University Private Courses
Council adopted the recommended Academic Board
Resolutions on Selection for the Melbourne University Private courses
Graduate Certificate/Graduate Diploma/Master of English (International),
Graduate Certificate in Teaching English as a Foreign Language and
Graduate Certificate in Project Management, as set out in Appendix
K to the report of meeting 4/02.
12.5.4 Selection of AusAID Applicants from
Vietnam
Council approved the recommendation that in
view of the excellent performance of students admitted to date and
the highly competitive nature of the AusAID program:
- the University deem eligible for selection
AusAID applicants from Vietnam who have been recommended for undergraduate
entry by Aus AID; and
- this arrangement operate for three years
in the first instance and be reviewed at the end of that period.
12.6 New Student Awards
Council adopted the recommendation that the following
student awards be introduced, as set out in the appendices to the
respective reports:
13. Finance Committee (Item B.2[a])
13.1 Council received the reports of meeting
3/02 and 4/02 of the Finance Committee, held on 30 April and 22 May
2002 respectively
14. Human Resources Committee (Item B.3[a])
14.1 Council received the report of meeting
2/02 of the Human Resources Committee, held on 7 May 2002, and heard
an oral report from the Chairperson of the Committee.
14.2 Work and Family Related Policies
Council approved the following changes to the
Personnel, Policies and Procedures Manual, as set out in the appendices
to the report;
14.3 General Faculty Loading
Council adopted the recommendation to delete existing
Clauses 16.3.2.7 to 16.3.2.16 of the Personnel, Policies and Procedures
Manual and to introduce the new policy on the General Faculty Loading
encompassed in the proposed Clause 16.3.4, as set out in Attachment
D to the report.
14.4 Guidelines for the University of Melbourne
Logo
Council approved the recommendation that the Guidelines
for the University of Melbourne Logo be incorporated into the
Personnel, Policies and Procedures Manual as Chapter 23.8, as set
out in Attachment E to the report.
14.5 Vote of Thanks
Council approved a vote of thanks for current
and past members of the Anti-Discrimination and Sexual Harassment
Adviser Networks, as set out in Attachment F to the report.
15. Building and Estates Committee (Item B.4[a])
15.1 Council received the report of meeting
3/02 of the Buildings and Estates Committee,
held on 18 April 2002, and heard an oral report from the Chairperson
of the Committee.
15.2 International House Master Plan
Council noted that although the Draft Master Plan
for International House required further development and refinement
before being presented to Council, it was sufficient at this stage
for Finance Committee to consider the release of funds which were
being sought for the development of student accommodation on the south-west
site of International House.
16. Committee on Staff Salaries (Item B.6[a])
Council received the report of meeting 2/02 of the
Committee on Staff Salaries, held on 8 April 2002.
17. Legislation Committee (Item C)
17.1 Council received the report of meeting
3/02 of the Legislation Committee, held on 27 May 2002.
17.2 Council made the following Legislation
as detailed in the report:
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(1)
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Amendment to Statute 1.1
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To provide a general definition of 'general
University purposes' that includes research (49/02)
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(2)
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Amendment
to Statute 4.1 |
To correct
the reference to a title in a statute (39/02) |
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(3)
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Amendment
to Statute 11.7 |
To bring
a statute up to date (42/02) |
17.3 Council made the following Regulations
as detailed in the report:
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(1)
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Amendment of Regulation R6.206 |
To update the regulation governing
the Hugh and Eugenie Johnston Scholarship and the Eugenie La Gerche
Scholarship (48/02) |
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(5)
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Amendment of Regulation R6.80 |
To bring the regulation governing
The Sir Arthur Sims Travelling Scholarship into line with the terms
prescribed by the testator (53/02)
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(6)
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Amendment of Regulation R6.95
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To update the regulation governing
the Baillieu Research Scholarship (54/02)
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(7)
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Making of Regulation R6.216
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To make a regulation to govern
The William and Kate Herschell Bequest (5/02)
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(8)
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Revocation of Regulation R7.205 |
To revoke the earlier regulation
governing The William and Kate Herschell Scholarship (6/02)
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(9)
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Amendment of Regulation R7.218 |
To govern the fund for the Chair
of Social Work (22/02) |
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(10)
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Amendment of Regulation R6.98 |
To update the terms of the Lizette
Bentwitch Scholarship (33/02)
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(11)
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Amendment of Regulation R6.72 |
To update the terms of the Monica
Elizabeth Reum Memorial Prize (34/02)
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(12)
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Amendment of Regulation 8.1.R9 |
To amend Appendix 1, Schedule
of Fees, to the Parking and Traffic Rules (15/02)
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(13)
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Amendment of Regulation 5.1.R1 |
To amend the membership of the
Faculty of Medicine, Dentistry and Health Sciences (16/02)
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(14)
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Amendment of Regulation 7.1.R2 |
To add a Chair to Schedule B
of the regulation governing academic and general staff ranks and
titles (17/02) |
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(15)
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Amendment of Regulation 6.1.R7 |
To make provision for the School
of Rural Health (18/02)
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(16)
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Amendment of Regulation 12.6.R1 |
To update Academic Dress colours
in a regulation (19/02)
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(18)
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Making of Regulation R7.219 |
To govern the fund for the Fitzgerald
Chair of Accounting (21/02)
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(19)
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Amendment of Regulation R6.72 |
To amend the terms of the Woodward
Medal in Science and Technology and the Woodward Medal in the Humanities
and Social Sciences (35/02)
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(20)
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Amendment of Regulation R6.17 |
To update the regulation governing
the David Syme Research Prize (36/02)
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(21)
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Amendment of Regulation R6.72 |
To correct the name of the John
Grice Research Prize (37/02)
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(22)
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Amendment of Regulation 6.1.R7 |
To update the regulation
(38/02)
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(23)
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Amendment of Regulation 17.1.R12 |
To amend the regulation governing
the Administrative Committee to allow invitees to attend meetings
(40/02)
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(24)
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Amendment of Regulation 7.1.R12 |
To amend Schedule A to the regulation
prescribing academic and general staff ranks and titles to re-style
the Chair of Public Health as the Chair of Epidemiology and Biostatistics
(41/02)
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(25)
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Amendment of Regulation 8.1.R4 |
To update the title "Warden"
in the regulation establishing International House (43/02)
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(26)
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Amendment of Regulation 8.1.R10 |
To update the Board of the Ian
Potter Museum of Art (45/02)
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(27)
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Amendment of Regulation R6.60 |
To correct errors in the regulation
providing for the Daniel Curdie Scholarship (46/02)
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(28)
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Amendment of Regulation 5.4.R1 |
To include directions regarding
nomenclature of awards in the regulation listing degrees and diplomas
that my be conferred or granted by Council (47/02)
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(29)
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Revocation of Regulation 5.2.R2 |
To revoke the regulation establishing
the Graduate Centre Management Committee (55/02)
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(30)
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Amendment of Regulation 17.1.R15 |
To update the regulation governing
the student Support Committee (56/02) |
Council noted that the 17th item of the regulations,
Amendment of Regulation 5.1.4, had been withdrawn.
18. Summary of Reports of Matters dealt with by
the Vice-Chancellor (Item D.2[a])
Council received a summary of reports on matters
dealt with by the Vice-Chancellor, as set out in Items D.2[a].
19. Conferring of Degrees (Item D.3)
Council received the reports of Conferring Ceremonies
1/2002 -12/2002, held on Wednesday 6 March at 7.30 pm, Saturday 9 March
at 10.30am and 3.30pm, Saturday 16 March at 10.30am and 3.30pm, Wednesday
20 March at 7.30pm, Wednesday 24 April at 7.30pm, Saturday 13 April
at 10.30am and 3.30pm, Saturday 20 April at 10.30am and 3.30pm and Wednesday
24 April at 7.30pm.
20. Melbourne Theatre Company Board of Management
(Item D.5[a])
20.1 Council received the reports of meetings
3/02 and 4/02 of the Melbourne Theatre Company Board of Management,
held on 18 April and 17 May 2002 respectively, together with a supplementary
tabled document.
20.2 Board Membership
Council approved the recommendation that Ms Lyndsey
Cattermole be appointed to the Board for a term of three years (1.1.03
- 31.12.05) together with an initial term (3.6.02 - 31.12.02) under
the following category:
(e) Seven other members appointed by the Council
on the recommendation of the Board
Council agreed in principle that section 4 (2) of
Regulation 8.1.R3 - Melbourne Theatre Company should be amended to read
as follows -
"A person appointed under paragraph (d) or
(e) of sub-section (1) holds office for three years and is eligible
for reappointment" (all following words in the existing section
4 (2) being deleted).
21. Medley Hall Council (Item D.5[c])
Council received the report of meeting 1/02 of the
Medley Hall Council.
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