A meeting of the Council was held in the Council Chamber, University, on Monday 6 July, 1998 at 4.00 p.m.

The Chancellor, Sir Edward Woodward (in the Chair)
The Deputy Chancellor (Dr N G Curry)
The Deputy Chancellor (Mrs F S Marles)
The Vice-Chancellor (Professor A D Gilbert)
The President of Academic Board (Professor T W Healy)
The President of University of Melbourne Postgraduate Association (Ms A Chinn)
Mr T L Anning, Mr L J Carden, Mr Justice Chernov, Hon B Forwood, Mr I A Renard, Associate Professor M R Theobald, Mr D V C Tricks, Professor S A Walker and Ms C M Walter

The President of Convocation (Dr T Latham)
The Deputy Vice-Chancellor (Professor C B Schedvin)
The Deputy Vice-Chancellor (Professor K C Lee Dow)
The Deputy Vice-Chancellor (Research) (Professor F P Larkins)
The Registrar (Mr J B Potter)
The Director of Financial Operations (Mr D Percival)
The Director of Human Resources (Ms E Baré)
Associate Registrar (Academic Planning) (Dr M R Emison)
The Director of Corporate Relations (Ms J Stephens)
The Director of Property Services (Mr M Bell)
The Director of Student and Academic Services (Dr G Chandler)
The Director of Recruitment and Admissions (Dr I Irvine)
The Director of Executive Services (Mr L N Currie)
The General Manager, Vice-Chancellor’s Office (Ms M O’Keefe)
The Manager, Central Secretariat (Mr J A Goodwin)
Ms A Fitzgibbon, Mr A Heslop and Mr P O’Keefe were in attendance

Business

Apologies were received from Ms Marshall, Ms Proust and Mr Spring.

Leave of absence for this meeting had been granted to Lord Dearing, Professor Lim Pin and Dr Lochtenberg.

Leave of absence for the September meeting was granted to Lord Dearing and Professor Lim Pin.

2. Minutes of Meeting 3/98 (Item A.1)

The minutes of meeting of Council 3/98, held on 4 May 1998, copies of which had been distributed, were confirmed.

3. Starring of Additional Items (Item A.2[a])

Item A.6[b].6 and B.2[a].1 were starred for discussion.

4. Motion to Adopt or Receive "Unstarred Items of Business" (Item A.2[b])

In accordance with established procedure it was formally agreed that the items of business that were not to be specifically discussed should be adopted where containing recommendations or received where containing reports.

5. Vice-Chancellor's Report (Item A.4)

5.1 Council received the Vice-Chancellor's Report, together with a confidential report from Equiset Pty Ltd, and a tabled supplementary paper bearing the title "Proposed Establishment of the Australian International Health Institute", which amended Appendix A to the Vice-Chancellor’s Report by including an additional paragraph as follows:

"16. The Chair of the Board of Directors must be the nominee of the Council of the University, which must also nominate a majority of the Directors."

5.2 Chair Selection Committees

Council agreed that nominated members of Council, each of whom has agreed to serve, be added to these Chair selection committees, as follows:

Information Systems	Mr Denis Tricks
Veterinary Pathology	Mr John Carden

5.3 University Square Development

Council adopted the recommendations (Ms A Chinn dissenting):

that authority be given to the Vice-Chancellor to negotiate contractual arrangements with Equiset Pty Ltd, within the parameters set out in Documents 1 and 2 attached to the report of the Finance Committee (Item B.2[b]), subject to a due diligence process arranged by the University, and validated by a due diligence sub-committee of Council, comprising Mr J Carden, Mr J Eddey, Mr D Tricks and Dr N Curry;

that the Due Diligence process will be supported by outside consultants and experts as necessary; and

that should the scale, cost parameters, quality or risk profile of the proposed development vary adversely for the University of Melbourne as a result of the Phase 2 process, any commitment by the University will lapse.

Council noted that Professor Gilbert, Dr Lochtenberg and Mr Renard are members of the interim Board of Melbourne University Private Ltd on behalf of the University Council.

Council adopted the following recommendations:

5.4 Australian International Health Institute

that because it is in the interests of the management or conduct of the affairs or concerns of the University, it be resolved that the University form a company to be called Australian International Health Institute (University of Melbourne) Ltd. The reason for the establishment of the company is to develop the University’s role in offering off-shore and Australian based health-related intellectual products and services;

that approval be given for AIHI (University of Melbourne) Ltd. to be structured in the terms outlined under Section 12 of Appendix A, including its establishment and registration as a not-for-profit public company limited by shares;

that the Vice-Chancellor be authorised to approve a Constitution consistent with the draft memorandum and articles of association of AIHI as provided in the terms of Appendix A, including Section 15, for submission and registration of the company "Australian International Health Institute (University of Melbourne) Ltd" to the Australian Securities Commission; and

5.5 Student Mobility Project

that The University of Melbourne is fully committed to the development of arrangements whereby students of this University may include in their graduating curriculum, subjects taken in another Universitas 21 university, and whereby students in other Universitas 21 universities may include in their graduating curriculum, subjects taken in this University.

5.6 Dean of the Faculty of Education

Council approved the appointment of Professor Brian Caldwell as Dean of the Faculty of Education for the period 13 July 1998 to 31 December 2001.

6. Administrative Committee (Item A.5[a])

Council received the report of the Administrative Committee meetings 12/98 to 16/98 inclusive.

7. Endowments and Trusts Committee (Item A.5[b])

Council received the report of meeting 1/98 of the Endowments and Trusts Committee, held on 7 May 1998.

8. Planning and Budget Committee (Item A.6[a] and A.6[b])

8.1 Council received reports of meetings 4/98 and 5/98 of the Planning and Budget Committee, held on 13 May 1998 and 20 June 1998, respectively.

Council adopted the following recommendations:

8.2 Chair of Information Systems

that the Chair of Information Systems be filled;

8.3 International Programs Committee

that Council endorses the Draft Policy Statement, The University of Melbourne International Academic Cooperation and Exchange Program;

that Council endorses the Memorandum and Understanding for Exchange Students between the University of Melbourne and the University of Toronto;

8.4 Review of Clinical School Regulations, Faculty of Medicine, Dentistry and Health Sciences

that following the opening of the Northern Hospital earlier this year, the Austin and Repatriation Medical Centre general clinical school be re-established as the Austin and Repatriation Medical Centre and the Northern Hospital general clinical school, in the first instance until 31 December 1999; and

that the following institutions be recognised as being associated for teaching purposes with clinical schools for the conduct of clinical instruction and practice:

• Bethesda Hospital
• Broadmeadows Health Service
• Werribee Mercy Hospital (Mercy Public Hospitals Inc)
• Williamstown Hospital.

8.5 Chair of Veterinary Pathology

Council agreed to the establishment of a Chair Selection Committee to make recommendations regarding the Chair of Veterinary Pathology.

8.6 Change of Name - School of Earth Sciences

A recommendation that the name of the School of Earth Sciences be changed to the School of Earth and Environmental Sciences was withdrawn.

9. Committee of Convocation (Item A.7)

9.1 Council received the report of meeting 3/98 of the Committee of Convocation, held on 20 May 1998.

9.2 Union Theatre Refurbishment

A request in the report of the Committee of Convocation for information about the possibility of further funding from the University for the redevelopment of the Union Theatre was discussed. Council agreed that the Committee of Convocation should be advised that, in view of the intense competition for capital funding, the University was not intending to make any further funds available.

10. Academic Board (Item B.1)

10.1 Council received the report of meeting 4/98 of the Academic Board, held on 25 June 1998.

Council adopted the following recommendations:

10.2 Chair of Information Systems

that a selection committee be established for the Chair of Information Systems, as set out in Appendix A to the report;

10.3 Chair of Veterinary Pathology

that a selection committee be established for the Chair of Veterinary Pathology, as set out in Appendix B to the report; and

10.4 New Courses

that the following new courses, as set out in the Appendices to the report, be established:

• Graduate Certificate and Master of Agribusiness (Appendix C)
• Graduate Certificate in Adolescent Health and Welfare (Appendix D)
• Graduate Certificate and Graduate Diploma in Psycho-Oncology (Appendix E)
• Postgraduate Diploma in Ambulatory and Home Care Nursing (Appendix F)
• Bachelor of Biomedical Science (Appendix G)
• Graduate Certificate in Criminology (Appendix H)
• Graduate Certificates in Urbanisation and Development, Principles of Development, Gender and Development, Environment and Development and Managing Development (Appendix I)
• Graduate Certificate in Arts (Appendix J)
• Master of English Language (Appendix K)

10.5 New Student Award

Council approved the establishment of the following new awards, as set out in the Appendices to the report:

• Credit Suisse First Boston Australia Scholarship in Finance Prize (Appendix L)
• C S Soper Scholarship in Economics (Appendix M)
• Alice Taylor Memorial Prize (Appendix N)
• Cambridge Studies Prize (Appendix O)

10.6 Faculty of Medicine: MBBS - Graduate Selection

Council approved the criteria for undergraduate selection into the MBBS course for 2000, as set out in Appendix P to the report.

10.7 Faculty of Medicine: Diploma in Oral Health Therapy

Council approved the Academic Board Resolutions on Selection for the second year entry for the Diploma in Oral Health Therapy, as outlined in Appendix Q to the report.

10.8 English Language Requirement for Full-Fee Overseas Students

Council approved the procedure for selection into the courses leading to Bachelor of Music, Bachelor of Arts and Bachelor of Letters, as outlined in Appendix R to the report.

Council adopted the recommendations

that students who are admitted under the Resolutions in 1999 and make satisfactory progress in 1999 be required to sit an International English Language Testing System (IELTS) test at the end of 1999, at University expense; and

that the results of this test will not affect the progress or enrolment of individual students, but will be used to monitor the success of the English subjects in raising students to the normal required English standard.

10.9 ENTER Conversion for Fee-Based Entry

Council adopted the conversion table for Minimum ENTER for Fee-Based Entry, as outlined in Appendix S to the report.

10.10 South Australian Year 12 Students

Council adopted the recommendation that for the satisfaction of prerequisites by interstate applicants, the VTAC equivalence tables be used, in particular, both Publicly Examined Subjects English Studies, and Publicly Assessed Subjects English from South Australian Matriculation should be acceptable for satisfaction of the English requirement.

10.11 New Zealand Bursary Mathematics

Council adopted the recommendation that the subject Bursary Mathematics with Statistics in New Zealand be accepted as equivalent to Mathematical Methods for satisfying prerequisites for entry to a course.

10.12 New TOEFL Scores

Council resolved that the translation of the scores in the American Test of English as a Foreign Language (TOEFL) specified in the Academic Board Resolutions on Selection to the new computer-based TOEFL test, be according to the table provided by the Educational Testing Service, as outlined in Appendix T to the report, and that a separate Test of Written English (TWE) score not be required with a computer-based TOEFL score, unless the resolution specifies a written component score for International English Language Testing System (IELTS).

11. Finance Committee (Items B.2[a] and [b])

11.1 Council received reports of meetings 4/98 and 5/98 of the Finance Committee.

11.2 1997 Audited Financial Statements for the Distribution of the Amenities and Service Fee

Council approved the 1997 Audited Financial Statements for the Distribution of the Amenities and Service Fee for the period 1 January 1997 to 31 December 1997, and resolved that the statements detailed in Appendices 1 to 7 inclusive, as attached to the report, be published in accordance with the conditions laid down in the Tertiary Education (Amendment) Act 1994.

11.3 University Square Precinct Development

This matter was dealt with in conjunction with the Vice-Chancellor’s Report - see Minute 5.3 above.

12. Human Resources Committee (Item B.3)

12.1 Council received the report of meeting 3/98 of the Human Resources Committee, held on 12 June 1998.

12.2 Equal Employment Opportunity Committee

Council approved in principle the addition of section 9 (e) to the second paragraph of the Sexual Harassment Policy, to read:

Sexual harassment covers a range of unwelcome, unsolicited and non-reciprocated behaviour which constitutes deliberate or unintentional verbal or physical conduct of a sexual nature. It includes unwelcome actions such as:

1. gestures and the display of offensive pictures;
2. comments of a sexual nature;
3. implicit or explicit demands for sexual activities;
4. physical contact such as patting or pinching through to more hostile conduct;
5. communication of a sexual nature by means of note, letter, telephone, computer, e-mail or any other means.

12.3 Clinical Deans - Appointment as Associate Professor

Council approved in principle an amendment to Regulation 7.1.R2 by adding a section (e) to Paragraph 6(1) to read:

6 (1) The Council may appoint as an associate professor any person who has not already been appointed as a professor under sections 1 or 3 of regulation and who-

1. is appointed as a Director of the Melbourne Business School or of the Melbourne Institute of Applied Economic and Social Research; or
2. is appointed head of a department under section 2 of Statute 6.1; or
3. is appointed head of a school under section 6 of Statute 6.1; and
4. whose department or school is nominated by the Council as a department or school to which this section applies; or
5. is appointed a Clinical Dean within the Faculty of Medicine, Dentistry and Health Sciences.

13. Buildings and Estates Committee (Items B.4[a] and [b])

Council received reports of meetings 4/98 and 5/98 of the Buildings and Estates Committee, held on 11 May and 15 June 1998, respectively.

14. Committee on Staff Salaries (Item B.6)

Council received the report of meeting 2/98 of the Committee on Staff Salaries, held on 2 April 1998.

15. Legislation Committee (Item C)

15.1 Council received the report of meeting 3/98 of the Legislation Committee, held on 29 June 1998.

(1) Repeal and re-enactment of Statute 2.1 -  To make consequential changes to the statute governing elections to the Council (50/98)

15.3 Council made the following Regulations as detailed in the report:

(1) Making of Regulation R3.337-  To establish the degree of master of Information Systems (9/98)

(2) Making of Regulation R3.338 - To establish the degree of master of Environmental Science (28/98)

(3) Revocation and re-making of Regulations R6.8 & R6.13- To revise the conditions which  apply to the Professor Kernot Scholarships and the Dixson Scholarships (41/98)

(4) Amendment of Regulation R6.4-  To revise a term of Stawell Scholarships (42/98)

(5) Making of Regulation R3.339 - To establish the degree of bachelor of Biomedical Science (43/98)

(6) Making of Regulation R3.340 - To establish the graduate certificate in Physiotherapy (44/98)

(7) Amendment of Regulation R3.31 - To alter a course provision (45/98)

(8) Amendment of Regulation 7.1.R2 - To provide for the appointment of clinical deans as associate professors in the faculty of Medicine, Dentistry and Health Sciences (47/98)

(9) Amendment of Regulation R3.261 - To revise conditions applicable to an award (48/98)

(10) Revocation and re-making of Regulation 6.1.R1 - To introduce a revised regulation concerning clinical schools in the faculty of Medicine, Dentistry and Health Sciences (49/98)

(11) Revocation and re-making of Regulation 2.1.R1 - To revise a regulation concerning the election of students members of the Council and to add provisions dealing with staff representation and to give effect to matters of detail (51/98)

(12) Amendment of Regulation R3.331- To change the status of an award (53/98)

(13) Making of Regulation 17.1.R21 -To implement a Discrimination Complaints Policy for staff and students (32/98)

16. Summary of Reports on Matters dealt with by the Vice-Chancellor (Item D.2[a])

Council received the summary of reports on matters dealt with by the Vice-Chancellor, as set out in Item D.2[a].

17. Melbourne Theatre Company Board of Management (Item D.3)

Council received the report of meeting 5/98 of the Melbourne Theatre Company Board of Management, held on 15 May 1998.

18. Medley Hall Council (Item D.5)

Council received the report of meeting 1/98 of the Medley Hall Council, held on 28 April 1998.

19. Introduction of New Professors (Item F.2)

Professor Jaynie Anderson, Herald Chair of Fine Arts, Professor Catherine Bull, Elizabeth Murdoch Chair of Landscape Architecture, and Professor Michael Permezel, Chair of Obstetrics and Gynaecology were introduced to Council members and welcomed to the meeting.

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