1997

THE UNIVERSITY OF MELBOURNE

COUNCIL MEETING NO 6

A meeting of the Council was held in the Council Chamber, University, on Monday 7 July, 1997
at 4.00 p.m.

Present

The Deputy Chancellor (Mrs F S Marles) (in the Chair)
The Deputy Chancellor (Dr N G Curry)
The Vice-Chancellor (Professor A D Gilbert)
The Deputy Vice-Chancellor (Academic) (Professor C B Schedvin)
The Deputy Vice-Chancellor (Resources) (Professor B A Sheehan)
The President of Academic Board (Professor T W Healy)
The Vice-President of Academic Board (Professor S A Walker)

Mr T L Anning, Professor Emeritus D G Beswick, Ms G M Blood, Mr Justice Chernov, Mrs N E Davies, Mr J V Eddey, Hon. B Forwood, Mrs B M Hamer, The Very Rev. Dr P J L’Estrange, Dr B Lochtenberg, Professor S F Macintyre, Associate Professor P T McTigue, Associate Professor M Nott, Mr I A Renard, Mr G J Spring, Mr M Taylor, Mr D V C Tricks, Ms C M Walter and Mr D D Westmore.

The Registrar (Mr J B Potter)
The Director of Financial Operations (Mr D Percival)
The Director of Information Technology Services (Mr N Reidl)
The Director of Human Resources (Ms E Baré)
The Director, Student and Academic Services (Mr G Chandler)
The Director, Recruitment and Admissions (Ms I Irvine)
The Director of Executive Services (Mr L N Currie)
The General Manager, Vice-Chancellor’s Office (Mr C Wootton)
The Manager, Central Secretariat (Mr J A Goodwin)
The Academic Secretary (Mr I Powell)

Ms C Buckridge, Ms B Jennings, Mr P O’Keefe, Ms J Wood, and Mr C Wootton were in attendance.

Business

1. Election to the Chair

The Registrar took the Chair, and advised that under Section 12 of the University Act, in the absence of the Chancellor, one of the Deputy Chancellors elected by the meeting should preside as Chairman. Mrs Marles was the only nomination. She was declared elected and took the Chair.

2. Leave of Absence (Item A.01)

Apologies were received from Professor Bebbington, Mr Borgeest, The Rev. Dr Cole, Ms Hirst, Mr Perton, and Mr J Varghese.

Leave of absence for this meeting had been granted to Mr Carden, Emeritus Professor Kincaid-Smith, Professor Klein, Associate Professor Theobald, and Sir Edward Woodward.

Leave of absence for the September was granted to Ms Blood and for the October meeting to Professor Schedvin.

3. Returning Officer’s Report (Item A.02)

The Registrar, as Returning Officer, advised that, notwithstanding the recommendations of the Storey Committee advocating Councils of 21 or 22 members, and the probability of Legislation in the Spring Session of Parliament putting such a change into effect from 1 January 1998, nominations have been called for five representatives of the graduates to take office from 1 January 1998, as required under the current legislation. He also advised that nominations would close on Friday 25 July at 5.00 p.m., and advised retiring graduate representative members of Council who wished to continue on Council, to submit their nominations as soon as possible.

4. Minutes of Meeting 5/97 (Item A.1)

The minutes of meeting of Council 5/97, held on 2 June 1997, copies of which had been distributed, were confirmed.

5. Starring of Additional Items (Item A.2[a])

Items A.5 (a.1) Item 7, A.5 (a.2) Item 8, and A.7 (b) Item 2 were starred for discussion.

6. Motion to Adopt or Receive "Unstarred Items of Business" (Item A.2[b])

In accordance with established procedure it was formally agreed that the items of business that were not to be specifically discussed should be adopted where containing recommendations or received where containing reports.

7. Vice-Chancellor's Report (Item A.4)

7.1 Council received the Vice-Chancellor's Report and the Supplementary Report.

Council adopted the following recommendations:

7.2 Re-appointment of Dean

that Professor Ross King be re-appointed as Dean of the Faculty of Architecture and Planning for a further period from 1 January 1998 to 31 December 2000;

7.3 Appointment of Visiting Professor:

that Professor Hans Brunner, Professor of Medicine, University of Lausanne be appointed as Visiting Professor in the Department of Physiology for the period 1 July 1997 to 31 December 1997;

7.4 Chair Selection Procedures

that the proposed amendments to Standing Resolution 2.3.2 (as shown in Appendix C) be adopted; and

7.5 Chair Selection Committees

that nominated external members of Council, each of whom has agreed to serve, be added to Chair Selection Committees, as follows:

Chemistry	Dr Bernard Lochtenberg
Social Work	Mrs Fay Marles
Management	Mr Geoff Spring
Marketing	Hon Bill Forwood

7.6 Board of the Institute of Land and Food Resources

Council adopted the following recommendations:

that Mrs Fay Marles be appointed as the University representative on the Board of the Institute of Land and Food Resources; and

that the following people be appointed to the Board, as follows:

Three-year term	Ms Ann Adams Mr John Claringbould Mr Ian Langdon
Two-year term	Mr Kees Tesselaar Ms Wendy Craik Mr Michael Taylor
One-year term	Mr Stewart MacArthur Mr Don Blackmore Mr Christian Bonte-Friedheim

7.7 Australian National Academy of Music

Council agreed that the Articles of Association of the Australian National Academy of Music be amended by:

1. substituting for the words "twelve (12)" the words "thirteen (13)" in line three of Article 31;

2. inserting a new Article 33.9 as follows:

   "33.9 - A person appointed by the Vice-Chancellor of the University of Melbourne."

3. re-numbering the existing Article 33.9 to Article 33.10

7.8 Academic Promotions - Membership of Panels

Council adopted the recommendations by the Academic Promotions Officer for appointment to Promotions Panels for 1997, as listed in the attached paper (Appendix D to the report).

7.9 Deputies for the Registrar and Academic Registrar

7.9.1 Council noted that both the Registrar and Academic Registrar would be away from the University for extended periods in the July/August period of 1997, and that the Registrar had determined that Mr David Percival (Director, Financial Operations) would act as his deputy for the purpose of affixing the seal for all purposes detailed in Statute 1.5.3, other than for degrees or diplomas, during the Registrar’s absence.

7.9.2 Council agreed to revoke all previous nominations of deputies to the Registrar and Academic Registrar and to nominate;

Mr Norbert Riedl [Director, ITS],
Mr Malcolm Bell [Director, Property Services] and
Mr David Percival [Director, Financial Operations]

as deputies to the Registrar; and

Ms Elizabeth Baré [Director, Human Resources],
Dr Graeme Chandler [Director, Student and Academic Services],
Dr Irene Irvine [Director, Recruitment and Admissions] and
Dr Mary Emison [Associate Registrar (Academic Planning)]

as deputies to the Academic Registrar.

7.10 Australian Principals Centre

Council adopted the recommendation that Clause 10 of the Memorandum and Articles of the Australian Principals Centre be varied to read:

"In the event of the Company being dissolved, the amount which remains after such dissolution and the satisfaction of all debts and liabilities shall be paid to any fund, institution or authority which, itself, is a non-profit organisation, such entity to be determined by the Members of the Company at or before the time of winding up or dissolution and in default thereof by the Supreme Court of Victoria."

7.11 Central Teaching Facility

This item was dealt with in conjunction with Recommendation 1 in the report of the Planning and Budget Committee meeting 5/97, and Recommendation 3 in the report of the Finance Committee meeting 5/97.

Council agreed that $12 million of the $15 million allocated by Council for the Asia-Pacific Institute be made available for the construction of a central teaching facility which would be related to the Asia-Pacific initiatives of the University. (Council noted that a residual commitment of $3 million from the 1999 capital works program may be required.)

The question of a title for the building was left open. The Vice-Chancellor suggested that the Council Conference to be held in February 1998 might be an appropriate occasion to discuss aspects of this initiative further.

7.12 Legislative Compliance Audit

Council agreed that a Council Reference Group be established, to consist of the Chancellor, the two Deputy Chancellors, Mr Ian Renard and Mr Denis Tricks to monitor work being undertaken by the University Executive to ensure that the University is complying with all the legislation which applies to it, to review the results of the compliance audit, and to report back to Council.

7.13 The Melbourne University [Incorporated]

This item was dealt with in conjunction with Recommendation 1 in the report of Academic Board meeting 4/97.

Council noted the following resolutions adopted by the Academic Board:

(a) that the Board endorses the proposal to establish a commercially operated entity to encompass a series of Melbourne Graduate Schools, each offering on a national and international basis University of Melbourne awards, including (where appropriate) cognate undergraduate awards, together with non-award programs and related educational, research and consultancy services;

(b) that the constitution, governance and structure of the new entity shall conform to the principles set out in the Vice-Chancellor’s paper presented to the Academic Board meeting on 26 June 1997;

(c) that implementation be subject to:

1. appropriate structural and governance arrangements being developed to guarantee the permanent adherence of the new entity to the principles set out in the Vice-Chancellor’s paper presented to the Academic Board on 26 June 1997;

2. appropriate business planning and due diligence validation being adopted by the University Council on advice of its Finance Committee; and

3. the continuing determinative role of the Academic Board of the University of Melbourne, and the University Council, in matters relating to academic standards and assessment, and the award of degrees and diplomas.

(d) that the Academic Board’s APGS Working Group continue as a Reference Group to work with the Vice-Chancellor in the further development of the proposal, reporting back to the Academic Board as appropriate.

After agreeing to a minor amendment to the original resolution, Council adopted the recommendation that, subject to the development and appropriate validation of a Business Plan acceptable to the Council on the advice of the Finance Committee of Council, Council approve the proposal to establish a commercially operated entity to encompass a series of Melbourne Graduate Schools, each offering on a national and international basis University of Melbourne awards, including (where appropriate) cognate undergraduate awards, together with non-award programs and related educational, research and consultancy services.

Council further agreed that the constitution, governance and structure of the new entity shall conform to the principles set out in Section 4 of the Vice-Chancellor’s paper entitled "Melbourne University [Incorporated]: A Proposal for the Diversification and Strengthening of the Resource Base of the University of Melbourne", presented to the Council (Meeting 6/97) on 7 July 1997.

Council noted that there were many possible legal forms and ownership patterns for Melbourne University [Incorporated] and the related Graduate Schools, and that no final decisions had been taken on these matters.

In response to a question in regard to the possibility of transfer of academic programs from University of Melbourne funded load to the incorporated body, the

Vice-Chancellor indicated that this was not the intention and that he would devise a form of words to meet that concern.

7.14 Flexibility in Chair Appointments

Council adopted a recommendation that Chairs listed in Schedule A to Regulation 7.1.R2 may be advertised either on a continuing basis or for a negotiable term, as agreed between the Dean of the relevant faculty and the Office of the Vice-Chancellor.

8. Administrative Committee (Items A.5 [a.1], and A.5 [a.2] )

8.1 Council received the reports of meetings 11/97 to 12/97, and 13/97 to 17/97 of the Administrative Committee, together with the report of meeting 2/97 of the Occupational Health and Safety Committee, of meeting 2/97 of the Parking Committee.

8.2 Conferring of Degrees Posthumously

Council approved an alteration to Standing Resolution 3.7 concerning the Conferring of Posthumous degrees, as set out in Attachment 1 to the report of meetings 11/97 -12/97 of the Administrative Committee.

9. Student Support Committee (Item A.59 (b)

9.1 Council received the report of meetings 1/97, 2/97, and 3/97 of the Student Support Committee.

9.2 Membership of the Student Support Committee

Council adopted the recommendation of the Student Support Committee that the membership of the Student Support Committee be extended to include the position of Manager, Student Support Services.

10. Planning and Budget Committee (Items A.6[a] and A.6[b])

10.1 Council received the report of meeting 4/97, and the replacement report of meeting 5/97 of the Planning and Budget Committee, held on 14 May 1997 and 21 June 1997, respectively.

10.2 Asian Economics Centre

Council noted that the Asian Business Centre ceased to operate at the end of 1996, and approved the establishment within the Department of Economics of an Asian Economics Centre, and the appointment of Professor Peter Lloyd as Director of the Centre for 1997.

10.3 Department of Management

Council approved the establishment of a Department of Management within the Faculty of Economics and Commerce with effect from 1 January 1998, and the dis-establishment of the Departments of Management and Industrial Relations, and the Department of Business Development and Corporate History from 31 December 1997.

10.4 Central Teaching Facility

This item was dealt with in conjunction with Recommendation 10 in the Vice-Chancellor’s Report. Minute 7.11 above refers.

Council adopted the following recommendations:

10.5 ICI Australia-Masson Chair of Chemistry

that the ICI Australia- Masson Chair of Chemistry and the position of Head of the School of Chemistry be filled as soon as possible;

10.6 Chair of Social Work

that the Chair of Social Work be filled; and

10.7 Chairs in Management and Marketing

that up to two chairs in Management and a Chair in Marketing be established, to be located in the new Department of Management within the Faculty of Economics and Commerce.

11. Committee of Convocation (Items A.7[a] and A.7[b])

Council received the reports of meetings 3/97 and 4/97of the Committee of Convocation, held on 21 May 1997and 18 June, respectively.

12. Academic Board (Item B.1)

12.1 Council received the report of meeting 4/97 of the Academic Board, held on 26 June 1997, together with reports of meeting 1/97 of the Human Research Ethics Committee, meeting 1/97 of the National Macaque Facility, meeting 1/97 and 2/97 of the Animal Experimentation Ethics Committee.

12.2 Melbourne University [Incorporated]

This item was dealt with in conjunction with Recommendation 12 in the VIce-Chancellor’s Report. Minute 7.13 above refers.

Council adopted the following recommendations:

12.3 ICI Australia-Masson Chair of Chemistry

that a selection committee for the ICI Australia-Masson Chair of Chemistry be established, as set out in Appendix A to the report;

12.4 Chair of Social Work

that a selection committee for the Chair of Social Work be established, as set out in Appendix B to the report;

12.5 Chairs of Management

that a selection committee for the Chairs of Management be established, as set out in Appendix C to the report;

12.6 Chair of Marketing

that a selection committee for the Chair of Marketing be established, as set out in Appendix D to the report; and

12.7 New Courses

that the following new courses be established, as set out in the appendices to the report as shown :

Bachelor of Arts and Sciences (Appendix E)
Postgraduate Diploma of Professional Studies (Appendix F)
Postgraduate Certificate of Education and Training (Appendix G).