A meeting of the Council was held in the Council Chamber, University, on Monday 1 July, 1996 at 4.00 pm.
Present
The Chancellor welcomed Mr Geoff Spring, a new member appointed by the Minister of Education for a term expiring on 31 December 1997.
Apologies were received from Mr Chernov, Mr Cole, Mrs Davies and Professor Prescott.
Leave of absence for this meeting had been granted to Mrs Hamer and Dr L'Estrange.
The minutes of meeting 3/96 of Council held on 6 May 1996, copies of which had been distributed, were confirmed, subject to the following amendment:
The word "unplanned" in the sentence beginning "The Vice-Chancellor expressed the hope ..." should read as "planned".
The following additional items were starred for discussion: Item A6(a), reports 3, 4, 7 and 13; Item A6(b), report 2; the tabled B.1 item; Item B5 report 3; and Item B6(a). It was noted that report 8 of Item A4(b) would be dealt with in the Open Section of the meeting.
5.1 Council received the Vice-Chancellor's First and Second Reports (A4a and A4b), together with a number of tabled papers collated as Item A.4(C).
5.2 Appointments
5.2.1 Council agreed to the recommendation to appoint Associate Professor J Cary as Head of the Department of Agriculture and Resource Management for the period 1 August 1996 to 31 December 1999.
5.2.2 Council noted that Professor W A Bebbington's appointment as Dean of the Faculty of Music would expire at the end of the year and agreed to the recommendation to re-appoint Professor Bebbington as Dean of the Faculty of Music for the period 1 January 1997 to 31 December 1999.
5.3 Estate of George Ernest Baragwanath
Council accepted the George Ernest Baragwanath bequest on the terms contained in the will.
5.4 Council Agenda
Council adopted the new format for the Council Agenda as set out in Appendix 1 to the report (A.4[b]).
5.5 Committees - Terms of Reference
Council approved, as a matter of policy, the terms of reference for the Student Support Committee and the Sport and Physical Recreation Committee, as set out in the report of the Legislation Committee (minute 16.2 below refers).
5.6 Hawthorn Institute of Education
5.6.1 Council resolved, in principle, to integrate the Hawthorn Institute of Education into the University, noting that the Board of the Hawthorn Institute of Education had itself endorsed this approach.
5.6.2 Council noted the integration process would proceed on the following basis. First, through the re-establishment of the Department of Vocational Education and Training in the Faculty of Education, with membership including the current Professor of Vocational Education and Training and such other staff as are selected through, procedures to be agreed. Secondly, through the formation of a new company, Hawthorn International Education Limited, which will be established as a subsidiary corporation of the University, to continue the international commercial activities currently conducted by the Institute, together with other international commercial activities as determined by its Board.
5.6.3 Because it is required for the management and conduct of the affairs and concerns of the University, Council resolved that the University participate in the formation of a company to be called Hawthorn International Education Limited. The reason for the establishment of the company is to make provision for the continued teaching of non-award courses and for related international commercial activities, following the decision to transfer responsibility for the delivery of teaching of award courses from the Hawthorn Institute of Education Limited to the University.
5.6.4 Council agreed to authorise the Vice-Chancellor to conclude the agreements, on behalf of Council, on being satisfied that the University's interests are adequately protected.
5.7 Centre for Eye Research Limited
5.7.1 Because it is required for the management and conduct of the affairs and concerns of the University, Council resolved that the University participate in the formation of a company to be called the Centre for Eye Research Limited. The reason for the establishment of the company is to provide a mechanism for a joint undertaking of the University's Department of Ophthalmology, the Royal Victorian Eye and Ear Hospital, the Ansell Foundation, the Royal Victorian Institute for the Blind and the Royal Australian College of Ophthalmologists. The purposes of the Centre for Eye Research Limited are to engage in research into the nature, origins, causes, prevention and cure of visual impairment and blindness, and to create and foster an awareness of the need for the promotion of eye health and the prevention and cure of visual impairment and blindness.
5.7.2 Council agreed to authorise the Vice-Chancellor to conclude the agreements, on behalf of Council, on being satisfied that the University's interests are adequately protected.
5.8 Chair Appointment Committees
Council agreed, in principle, to endorse changes to the Standing Resolution governing Chair Appointment Committees as recommended by the Vice-Chancellor's Consultative Committee and set out in the report of the Legislation Committee and accompanying tabled paper (minute 16.4 below refers).
5.9 Melbourne University Press
5.9.1 Council noted the retirement of Mr B Wilder, Director of Melbourne University Press with effect from 4 October 1996. Council recorded its appreciation of the contribution that Mr Wilder had made to the Melbourne University Press and wished him well in his retirement.
5.9.2 Council noted the extract from the minutes of the extraordinary meeting of the Board of Management of the Melbourne University Press held on 24 June 1996, as attached in Appendix 2 to the report, and endorsed the Board's recommendation as set out in the attachment.
5.9.3 Council established a selection committee as follows:
Chairman of the Board of the Press (Chair of the selection committee)
The Chancellor
The Deputy Vice-Chancellor (Resources)
Two additional members of the Board (Ms S Holmes and Professor P McTigue)
One expert consultant from the publishing industry to be co-opted by the committee
Council agreed that the committee would determine its own procedures up until the point of making the recommendation.
5.10 Amenities and Services for Students - 1997
The report on the Amenities and Services Fee (attached as Appendix 3 to the Vice-Chancellor's Second Report) was discussed under the Open Section.
5.11 Victorian Hospital System
Concerns about changes in the Victorian hospital system were expressed following a report by the Vice-Chancellor on talk of a possible closure of the Peter Howson Wing of the Royal Victorian Eye and Ear Hospital. At the conclusion of the discussion, Council resolved:
5.11.1 that the government be urged to take account of the interests of medical education, research and training, and of the roles and responsibilities of the universities with Medical Schools, when making changes to the hospital system;
5.11.2 that any arrangements put in place should ensure that the University of Melbourne Medical School's links with tertiary referral hospitals are not prejudiced, and that,
5.11.3 that a government taskforce should be established, on which the University of Melbourne is represented, to advise the Minister on steps that will need to be taken to preserve Melbourne's world class reputation in medical research.
Council agreed to ask the Vice-Chancellor to raise these matters with the Minister.
5.12 Academic Promotion Panel
Council approved the Academic Promotion Panel memberships as attached to the tabled supplementary report.
5.13 Co-option to Council
Council agreed to appoint Ms C M Walter as a co-opted member for a term expiring on 31 December 1999.
6.1 The following matters were approved by Council:
6.1.1 the terms of reference and membership of the Child Care Advisory Committee, International Students Consultative Committee and Student Loans Fund and Bursaries Committee as sub-committees of the Student Support Committee; and
6.1.2 the terms of reference and membership of the Alumni Relations Committee, Civic and Media Relations Committee, Fundraising Co-ordination Committee, Museum of Art Advisory Committee, Schools Liaison Committee and Theatre Board as sub-committees of the Cultural and Community Development Committee.
6.2 Council received the report of the Administrative Committee, Meeting Nos 15/96 to 19/96.
7.1 Membership, Function and Terms of Reference of Planning and Budget Committee and its Sub-Committees
7.1.1 Council approved the terms of reference and membership of the following committees, as set out in Attachments 1-3 to report A.6(a):
7.1.2 Council approved the terms of reference and membership of the General University Costs Committee, as set out in Attachment 1 to report A.6(b):
7.2 Box Hill Institute and Kangan Institute
Council approved the Memorandum of Understanding between the University of Melbourne and Box Hill Institute of Technical and Further Education and Kangan Institute of Technical and Further Education, as set out in Attachment 4 to Report A.6(a).
7.3 Centre for Media and Telecommunications Law and Policy
Council approved a change in name of the Centre for Media and Telecommunications Law and Policy to "Centre for Media, Telecommunications and Information Technology Law". Council agreed to the appointment of Professor S Walker as Director of Centre. Council also approved the objectives of the Centre as set out in the report (A.6[a]).
7.4 Melbourne Scholarships
Council approved the following recommendations:
7.4.1 a Melbourne Scholarships Fund should be established to fund the program from interest derived from the funds reserved by Council for this purpose, together with existing scholarship funds, and additional contributions from within and outside the University;
7.4.2 the Melbourne Scholarships Program should proceed, in the first instance, with the components and structure as set out in Attachment 2 to the report;
7.4.3 existing University-wide scholarship schemes and where practicable Faculty and Department Scholarships schemes should be incorporated into the Melbourne Scholarships program;
7.4.4 the number of scholarships available and centrally supported under Melbourne Scholarships should be as set out at Appendix A to the report, on the understanding that, where applicable, efforts will be made at both University-wide and Faculty levels to increase that number;
7.4.5 the University and Faculties allocate the amounts indicated in Table 1a for 1997, as attached to the Supplementary Report, while noting
7.4.6 an expert group as set out under the Selection Arrangements (refer Attachment 2 to report A.6[b]), be convened to assist the Advisory Committee with advice on the detailed eligibility and selection practices that should be adopted for the award of scholarship. (Council noted that the Melbourne Scholarships Advisory Committee would be asked to take advice on the possibility of modifying eligibility requirements for undergraduate scholarships to permit applications by persons seeking admission to courses other than persons who have completed Year 12 within the past two years.);
7.4.7 more detailed implementation and administrative arrangements continue to be developed by the Academic Registrar, in consultation with other relevant parties, and monitored by the Advisory Committee and as appropriate reported to the Planning and Budget Committee.
Council received the report of the Committee of Convocation and agreed to refer the matter of the method of appointment of Deans of Faculties to the Vice-Chancellor for advice.
Council received the report of Meeting 4/96 and approved the following:
9.1 Establishment of New Courses
9.2 Establishment of Student Awards in the Faculty of Engineering
Invetech Innovation Award for Undergraduates, as set out in Appendix D (B.1); and Computer Graphics Industry Prize, as set out in Appendix E to the report (B.1)
9.3 Special Principles of Selection for Entry to Postgraduate Courses in the Faculty of Education
The addition of a new section 2.6 in the Special Principles of Selection for Entry to Postgraduate Courses in the Faculty of Education, as set out in Appendix F to the report (B.1).
Council received the report of Meeting Nos 4/96 and 5/96, held on 22 May 1996 and 19 June 1996 respectively.
Council received the report of Meeting 1/96, held on 7 June 1996 and approved amendments to the terms of reference of the Equal Employment Opportunity Committee and the Access and Equity Committee as set out in the report.
12.1 Council received the report of Meeting 2/96 of the Buildings and Estates Committee together with a tabled supplementary document.
12.2 Council adopted the recommendation that the current Master Plan for the Eastern Precinct site be amended to allow use of the whole of the available area for planning for a residential development in keeping with the "grain" of Carlton on the understanding that appropriate open areas be incorporated into the final design.
The item was discussed under the Open Section (minute 24 below refers).
14.1 Council received the report of Meeting 3/96, held on 11 June 1996.
14.2 Council adopted the recommendation that the membership of the Student Support Committee include the President of the Sports Association or nominee, and a nominee of the Committee for Sport and Physical Recreation.
14.3 Council agreed to minutes its in principle support for the thrust of the recommendation from the Committee for Sport and Physical Recreation, noting that the text of the regulation governing the Committee would be as set out in the legislation (minute 16.2 below refers).
Council received the report of Meeting 3/96 and agreed that the Conditions for Use of the University of Melbourne Campus-Wide Information System (CWIS) and Electronic Publishing using the University of Melbourne World Wide Web (WWW) Facilities, as detailed in the attachment to the report, be incorporated as part of the Regulations of the University governing the use of University computing and network facilities.
Council received the report of Meeting 4/96, held on 24 June 1996, as detailed in the attachment to the report, together with a tabled supplementary paper.
16.1 Council made the following items of legislation, as detailed in the report:
(1) Statute 9.20 To repeal the statute by which The Victorian Academy for General Practice was affiliated with the University (43/96)
(2) Statute 11.1 To delete a redundant provision (47/96)
16.2 Council made the following regulations, as detailed in the report:
(1) Regulation 12.6.R1 To add to the provisions governing academic dress (44/96)
(2) Regulation R3.261 To provide for the temporary award of the diploma in Applied Science (Dental Therapy) (45/96)
(3) Regulation R3.5 To provide a fresh mechanism for identifying undergraduate honours schools and studies in the faculty of Arts (46/96)
(4) Regulation R3.260 Degree of Bachelor of Information Systems
(5) Regulation R7.71 To make changes to a regulation to reflect the changed circumstances of its administration and to correct inaccuracies in its text (50/96)
(6) Regulation 17.1.R15 To broaden the membership of the Student Support Committee (52/96)
(7) Regulation 17.1.R17 To disestablish the current Committee for Sport and Physical Recreation and establish a restructured Sport and Physical Recreation Committee (53/96)
(8) Regulation R3.287 To establish the postgraduate certificate of Professional Studies (55/96)
16.3 Council approved the wording of the Special Principles of Selection for Postgraduate Courses in Education affecting the Postgraduate Diploma of Educational Studies (Education of the Hearing Impaired).
16.4 Council made the following Standing Resolutions, subject to the changes detailed in the tabled paper:
(1) Instrument revoking and re-numbering Standing Resolutions (51/96)
16.5 Policy Paper concerning dispensing with future revision of Standing Resolutions of Council
Council agreed to refer this matter to the Committee of Convocation.
Council received the summary of reports on matters dealt with by the Vice-Chancellor, as set out in items D.2(a) and D.2(b).
Council received the report of meeting 2/96, held on 13 May 1996.
Council received the report of meeting 3/96, held on 9 May 1996.
Council received the report of special meeting 1/96, held on 19 February 1996.
Council received the report of meeting 2/96, held on 28 May 1996.
Council received the report of meeting 5/96, held on 17 May 1996.
24.1 Council received the report of the Committee on the Amenities and Services Fee (B.6).
24.2 Council adopted the recommendation that the Funding Principles set out in Section 5 of the report be endorsed and the Background Principles set out in Section 4 be seen as guiding principles for the administration of the Amenities and Services Fee.
24.3 Council received the report on Amenities and Services for Students - 1997 attached as Appendix 3 to the Vice-Chancellor's Second Report (A4b),and agreed in principle to the proposals for the level of the Amenities and Services Fee in 1997 and the allocation to be made from the fund in 1997, as set out in that document, noting that a final recommendation would be brought forward for determination at its October meeting.
In accordance with established procedure it was formally agreed that the items of business that had not been specifically discussed should be adopted where containing recommendations or received where containing reports.
Professor J Freebairn, Chair of Economics; Professor D Chapman, Foundation Chair of Pasture Science; and Professor B Cone-Wesson, Chair of Audiology and Speech Science were introduced to Council members and welcomed to the meeting.
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Date created: 6 August 1996
Last modified: 16 August1996
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