Council Meeting No 5/08

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A meeting of the Council was held in the Council Chamber, 1 st Floor, Old Quadrangle on Monday 14 July 2008 at 4.00pm.

Present

Members

The Chancellor (Mr I Renard) (in the Chair)
The Deputy Chancellor (Ms R Storelli)
The Acting Vice-Chancellor (Professor P McPhee)
The President of Academic Board (Professor P Pattison)
Ms E Alexander, Ms S Beattie, Professor G Bowes, Mr P Briggs, Dr M Doig,
Ms H Hayman, Mr R Johanson, Associate Professor M Joshi, Ms L Landy,
Dr V Mansour, Ms E Ritchie, Ms M Sloss, and The Hon D R White.

Others Attending

The Deputy President of Convocation (Mr L Simpson)
The Acting President of UMPA (Mr T Williams)

The Acting Provost (Professor S Elliott)
The Deputy Vice-Chancellor (Global Relations) (Professor F Larkins)
The Senior Vice-Principal (Mr I Marshman)
The Vice-Principal and Head of University Services (Ms Liz Baré)
The Vice-Principal and Academic Registrar (Ms Gillian Luck)
The Vice-Principal and Chief Financial Officer (Mr D Percival)
The Vice-Principal and General Counsel (Mr C Penman)
The Vice-Principal (Information) (Ms L O’Brien)
The Vice-Principal (Human Resources) (Mr N Waugh)

The University Secretary (Ms J White)
The Director, Office of the Vice-Chancellor (Mr D Speagle)
The Manager, Corporate Affairs (Ms C Buckridge)
Ms E Fazio (Office of the Vice-Chancellor)
Dr B Bolt (Shadowing Professor Pattison)

1. Formal Matters

1.1 Apologies and Leave of Absence Requests [Item A.01]

Council noted that leave of absence had been granted for this meeting to Professor G Davis, Hon. A Chernov, Mr M Coyle and Professor P Dawkins and that an apology was received from Judge I Lawson due to judicial commitments. The Chancellor noted that Professor P McPhee was Acting Vice-Chancellor for the purpose of this meeting.

2. Returning Officer’s Report [Item A.02]

The University Secretary reported that advice has been received from the Department of Innovation, Industry and Regional Development that Mr Paul Briggs had been reappointed to Council by the Governor-in-Council for a term of office from 8 July 2008 until 31 December 2008.

3. Minutes of Previous Meetings and Follow Up Action Sheet [Item A.1(a) and A.1(b)]

   3.1.1 The Minutes of Council meeting 4/08 held on 2 June 2008, copies of which had been distributed, were confirmed, subject to item 7.1 being amended by amending "issue" in paragraph 5 to "issues" and by deleting "unanimously" in the last paragraph.

   3.1.2 It was agreed that Item 9.5 of the Minutes of Council meeting 3/08 held on 12 May 2008 be amended by altering the definition of "Alumni" through the insertion of the word "former" before "academic and professional staff”.

3.2 The Action Sheet from Meeting No.4/08 was noted.

3.2.1 Management of Bio21 Institute

Mr Marshman advised that a report will be submitted to the September meeting of Council.

4. Declarations of Interest [Item A.2(a)]

The Chancellor called for any declarations of interest for items on the agenda for the current meeting. No declarations were received.

5. Starring of Additional Items [Item A.2(b)]

Additional items B.1(C), B.2(7), B.2(19), C.1 were starred for discussion.

6. Motion to Adopt or Receive “Unstarred Items of Business” [Item A.2(c)]

In accordance with established procedure, it was formally agreed that the items of business that were not to be specifically discussed should be adopted where containing recommendations or received where containing reports.

7. Listing of Key Issues and Documents for Discussion [Item A.4]

7.1 Triennial Review of Vice-Chancellor’s Performance
[Refer also Agenda Item C.7(b)]

Non-members of Council left the Chamber for this item except for Professor P McPhee, Mr Marshman and Mr N Waugh.

The Chancellor explained the process that had been followed in undertaking the triennial review of the Vice-Chancellor’s performance. This is a more rigorous procedure, involving consultation with a far wider group, than occurs with the normal annual review. He thanked everyone for their carefully considered responses.

Council noted in the summary provided by the Remuneration and Employment Conditions Committee Report to Council that “a strong endorsement had been received from a range of Council members and senior staff for the strategic direction and vision that Professor Davis had brought to the University of Melbourne. The formulation of the ‘Growing Esteem’ strategy and the Melbourne Model had been an outstanding success and the renewed emphasis on research was welcomed in many quarters. The Vice-Chancellor has advanced the standing and influence of the University in his public role and through his leadership in enhancing relations with government, alumni, schools, and the general community. His personal attributes are greatly appreciated by the University community”.

In accordance with Statute 2.4, Council resolved to approve the following recommendations of the Remuneration and Employment Conditions Committee:

1. That the current term of office of Professor Glyn Davis as Vice-Chancellor (which ends on 10 January 2010) be extended to 10 January 2015, but with a provision that either party may, on giving 6 months prior notice , terminate the Agreement on 10 January 2012;
2. That Professor Davis be permitted to take six weeks paid study leave (in addition to normal annual leave) at a time of his choosing in the first quarter of 2010 (or at such other time as may be agreed between the Chancellor and the Vice-Chancellor);
3. That the Chancellor be authorised to finalise the terms of an amendment to the Vice-Chancellor's Employment Agreement incorporating the above provisions and any other minor amendments he considers appropriate.

7.2 Information Futures Commission
[Agenda Item B.2(A.2)]

Council received and noted the final report of the Steering Committee of the Information Futures Commission, “Scholarly Information in a Digital Age – Choices for the University of Melbourne”, presented by Ms Linda O’Brien, Vice-Principal and Chief Information Officer.

Council noted that the purpose of the Commission was to develop a strategy that would position the University as a leader in the application of scholarly information and technologies that will underpin the three strands of the triple helix: research, teaching and learning, and knowledge transfer.

In speaking to her paper, Ms O’Brien advised Council of the research and consultation process followed by the Commission, the evidence gathered, and feedback received. She advised that the University community as a whole had been engaged in what proved to be a vigorous debate, and although views were polarised between digital and print media, most submissions recognised that both are required to a greater or lesser extent, depending on discipline. Council noted that there had been over 1500 downloads of the consultation paper from the web site and that the review had attracted considerable international interest and comment.

Ms O’Brien referred to the profound impact that a digitally networked world was having on research and the ways in which information was generated, how it is used and how it is accessed. This presents enormous challenges for research, learning and teaching, as well as for the regulatory environment.

It was noted that the learning needs of students place different expectations on the delivery and accessibility of information. They are high consumers of both print and digital media. The review found that University of Melbourne scholars borrow more books per head than any other full time equivalent scholars in Australia, with more than 3 million visitors to physical libraries in 2006.

The Commission had developed eleven core principles which will inform how decisions are made in the light of the rapidly changing environment, globalisation of education and the need to balance competing priorities. Features of the Commission’s recommended ten year strategy included attention to urgent requirements, such as formulation of research data management standards and guidelines, precinct-based learning clusters, embedding scholarly literacy programs in new generation degrees, and making existing collections far more accessible. Longer term, the strategy will address, inter alia, priorities for managing our cultural collections (currently valued at around $70 million) and construction of a new research and cultural library that links the city and the University.

In the discussion that followed, it was noted that library services in general had been the subject of much debate since the Baillieu Library was built fifty years ago for 10,000 students, less than a quarter of the current student population. The Chancellor noted the report's finding that more volumes are borrowed per student and staff member than at any other Australian university library, yet the amount spent on library services per student, the average opening hours and staffing levels, and amount of uncatalogued material is inferior to the majority of other Australian universities.  The overall performance of the University's library ranked in the third quartile which, he suggested, was not acceptable. Other members noted that the report was crucial in bringing a new focus to the debate, providing comparative data about the national and international context which demonstrated that it was imperative to implement a new strategy to address the information needs of the University over the next ten to fifteen years. The Chancellor thanked Ms O’Brien and her team for their valuable work in producing the report.

Council endorsed the Ten Year strategy, noting that there were substantial costs associated with it and that an implementation plan and budget proposal would be submitted to the 2008 Planning & Budget Conference for consideration and funding.

8. Chancellor’s Report [Item B.1]

8.1 Charitable Benefits Working Party

Council noted that the work of this group is now well advanced and it should be in a position to report to the September meeting of Council.

8.2 Provisions for Monitoring Chancellor’s performance

Council noted a recent press report from a Pro-Vice-Chancellor at the University of New England about the monitoring of performance of University Chancellors across Australia and the Chancellor’s response.

8.3 Recommendation To Amend Standing Resolution 2.14 - Standing Orders Of Council [Item B.1(b)]

Council approved, with immediate effect, the consequential changes to the Standing Orders of Council as set out in the report and noted that further recommendations for reform of the Standing Resolutions of Council will follow in due course.

8.4 VCA Integration Committee [Item B.1(c)]

Council received a report of meeting 2/08 of the VCA Integration Committee held on 3 June 2008, and noted that Professor Andrea Hull had signalled her retirement from the role of Director and Dean with effect from March 2009. It further noted that a search had already commenced for a successor to Professor Hull and that it was anticipated that the Ormond Chair of Music would have been filled by March/April 2009.

The Chancellor referred to a request from the Committee of Convocation for a representative from the Faculty of Music to be in attendance at meetings of the VCA Integration Committee. The VCA Integration Committee decided that this would not be appropriate and suggested that Convocation approach the VCA Advisory Board for permission to have an observer attend meetings of that Board.

In answer to a question, the Chancellor advised that there was nothing further to report on the question of Victorian Government funding for the proposed Conservatorium or the future use of the police stables adjacent to the VCA premises. A brief commentary on future competition for the best music students from overseas reported to the VCA Integration Committee, was to be referred to the University’s international marketing group for consideration.

8.5 VCA Integration Committee [Item B.1(d)]

Council received a report of deemed meeting 3/08 of the VCA Integration Committee held on 8 July 2008.

Council approved the recommendation for a change in title of the “Director and Dean of the VCA” to “Dean of the VCA and Music” with effect from the establishment of the new faculty, presently expected to be in April 2009, and supported a variation of clause 17 of the VCA Integration Agreement to reflect this change.

9. Vice-Chancellor’s Report [Item B.2]

Council received and noted the Vice-Chancellor’s Report.

9.1 Supercomputer and Optiportal

Deputy Vice-Chancellor (Global Relations), Professor Frank Larkins, spoke to this major new development which will be the largest supercomputer in the world dedicated to supporting life sciences research. A joint project between the State Government and the University, it included $50million of State Government support for infrastructure and a further $50million to be raised between the University and an industry partner. Professor Larkins advised that he was leading a small working party to advance the project, which had to conform to Victorian Government procurement requirements. It presented a major opportunity for the university to benefit from national and international collaboration. A business plan was due to be submitted in November.

9.2 Information Futures Commission

See minute 7.2 above.

9.3 Faculty of Arts Update

The Acting Vice-Chancellor invited Council to note a report on progress made by the Faculty of Arts, since the last meeting of Council, as outlined in Appendix A to the Vice-Chancellor’s Report. He advised that a new policy on tutoring provided, for the first time, a consistent approach across the Faculty to the tutorial system, tutor training and payment conditions; the Faculty had developed a detailed communications strategy to facilitate dialogue between staff and students that drilled down to individual academic units; and the Dean had responded to a request from TALQAC, a Committee of the Academic Board, to elucidate on issues raised in an UMPA paper on the “Arts Renewal strategy”.

Professor McPhee advised that the Faculty was awaiting outcomes from the Quality of Teaching (QoT) survey for the first semester of the new BA, in which more detailed feedback than the norm had been sought from students. He commented that the challenge for the Faculty was to strike a balance between achieving goals of the Arts Renewal Strategy and operation within severe budget constraints.

9.4 Melbourne Scholarships Program 2009 (Undergraduate and Postgraduate Scholarships)

Council noted that some changes to the Melbourne Scholarships Program had been made for 2009. It was advised that one of the main drivers for change was the need to increase the number of National scholarships from 37 to 57 due to a published commitment to offer them to all domestic School leavers attaining an ENTER of 99.9 or more. With a significant increase in the Commonwealth Government’s Learning Scholarships, there was an opportunity to develop a more targeted Access program with fewer University-funded scholarships that will offset the number of National Scholarships awarded. The number of Access Melbourne places will be retained at 20% of first year intake.

9.5 The Joseph Hermann Trust

Council noted the content of a memorandum from the Pro-Vice-Chancellor (Global Relations) and advice from the Vice-Principal and General Counsel on this matter and approved the following recommendations from the Vice-Chancellor:

1. That the 2005-06 unallocated carry-forward income of $1,103,821 be transferred to the Future Generations Scholarship Fund, to assist in funding scholarships announced as part of our Melbourne Model launch;
2. That until such time as Council otherwise determines, the remaining available income of the fund be applied by the Faculty of Medicine, Dentistry and Health Sciences to support cancer research within the Faculty, including in supporting funding for two chairs in oncology, named in recognition of funds received from the Joseph Herman Trust; and
3. That within five years, a review of allocations of available income from the Joseph Herman Trust be undertaken and made available to Council for its consideration in relation to further funding of projects for educational purposes under the terms of Regulation R7.77, whether or not including those matters addressed in these recommendations .

9.6 Dean of Engineering

Council approved the appointment of Professor Iven Mareels as Dean of Engineering for a term of 5 years commencing 21 July 2008.

It was agreed that Council be given the opportunity to meet with all newly-appointed Deans and to hear from them about their future plans. The University Secretary was asked to develop a plan to facilitate this.

9.7 Faculty of Land and Food Resources Name Change

Council approved a change in the name of the Faculty of Land and Food Resources to the Melbourne School of Land and Environment, which more closely reflects the objectives of the faculty now that it includes the discipline of Geography. The name is intended to symbolise a concentration of expertise in environmental sustainability. A proposal to rename the three Schools as Departments within the Faculty was also approved. Council agreed that the date of effect of these changes would be determined by the Vice-Chancellor.

9.8 Joint Centre for Crop Innovation

Council approved the disestablishment of the Joint Centre for Crop Innovation from 4 June 2008 on the recommendation of the Dean of the Faculty of Land and Food Resources.

9.9 Centre for Human Resource Management and Organisation Studies

Council approved the name change of the Centre for Human Resource Management and Organisation Studies to the Centre for Human Resource Management, retrospectively from
1 February 2002.

9.10 Misconduct Procedures

Council noted advice from the Vice-Principal (Human Resources) outlining current staff disciplinary procedures and explaining that the process is under review in preparation for the University’s next Enterprise Bargaining Agreement negotiations. This was an interim report that foreshadowed a final report for Council later in the year. In response to a question, the Vice-Principal (Human Resources) advised that there were separate procedures for physical and sexual harassment.

A member raised an issue arising from a recent case in which the reputation of the University was at risk due to action taken by a staff member following a misconduct investigation. It was noted that, although such cases are rare, some provision should be made in the new procedures for addressing this problem and the question was referred to the Vice-Principal (Human Resources) for his review.

9.11 Intellectual Property - University of Western Australia vs Gray

Council noted advice from the Vice-Principal and General Counsel that the University of Western Australia had appealed to the Full Court of the Federal Court in relation to the claim against Dr Gray on the grounds that Justice French made errors of fact and law in his judgement.

Council noted that a number of matters are being addressed by a group of senior officers of this University in relation to the implications of the case.

9.12 Compliance Report

Council noted with concern that a significant incident had occurred recently when a contractor’s boom lift had collapsed on another crane whilst working on the refurbishment of the Chemistry building at the Parkville campus. Although prime responsibility for the incident lay with the contractors, University management was requested to undertake a thorough review of management practices and engagement procedures in relation to all external contractors, including the contractor concerned, so as to ensure the likelihood of any recurrence is minimised. Council noted that WorkSafe Victoria was investigating the incident and a report was expected in due course.

9.13 State Government Environment and Resource Efficiency Plans program

Council noted that the University was named recently in the press as a high consumer of power and water, having exceeded thresholds set by the State Government, which did not take account of the size of the organisation. The University was effectively the size of a small town, servicing around 50,000 students and staff.

Council was advised that a range of efficiency initiatives had been instituted in recent times which had resulted in a reduction of 37% in water usage and various energy reduction projects were in place, especially in new buildings.

10. Provost’s Report [Item B.3]

Council received and noted the Acting Provost’s Report to Council.

10.1 Melbourne Experience Survey 2007

Professor Elliott advised that the detailed results of the Melbourne Experience Survey 2007 provided a rich dataset from which to analyse trends in the student experience and would form a basis for comparison with information collected in 2008, being the first year of the Melbourne Model. Overall, students described their first year experience as good or excellent, with only 5% rating it as poor. The majority reported that they valued the University culture and community, with time spent on campus a key feature in the sense of belonging. More negative views were expressed about the quality of course advice and lack of feedback from academic staff. It is hoped that the introduction of the Melbourne Model and its associated strategies for the provision of advice would enable noticeable improvements in this area for 2008. Council also noted that there was a serious accommodation shortage affecting students and their ability to engage with the University.

11. Senior Vice-Principal’s Report [Item B.4]

Council received and noted the Senior Vice-Principal’s Report to Council.

11.1 Wind-out of Australian fee-paying undergraduate places

Council noted with concern that the cumulative loss in funding from the phasing out of full fee domestic undergraduate places was likely to exceed $100million by 2013. It was possible that an adjustment of around $3-4million would be available in the next twelve months from the Commonwealth Government.

12. Finance Committee [Item C.1]

Council received and noted a report from the Finance Committee meeting 3/2008 held on 11 July 2008.

12.1 GETF Proposal for the Faculty of Veterinary Science

Council approved the allocation of $2.38million (to be drawn across 2008-13) to support several initiatives in the Faculty of Veterinary Science as part of aligning its teaching and learning activities with the Melbourne Model, as shown in Appendix 1 to the report.

12.2 Review of Council Committees: Finance Committee Structure

Council adopted revised Finance Committee Terms of Reference and sub-committee structure and consequent amendments of Standing Resolutions as set out in Appendix 2 of the report.

12.3 Draft Financial Plan 2009-2013

Council received a draft financial plan, noting that a confirmed funding allocation from the Federal Budget had enabled a 2008 forecast result of $49.2million, which was sufficient to meet loan covenants. A Victorian Government grant of $50million for the Life Sciences Computation Initiative would improve revenue lines in 2009-2011.

12.4 University of Melbourne Financial Statements

Council received and noted the Financial statements for the period to 31 May 2008.

13. Academic Board [Item C.2]

Council received the report of meeting 5/08 of the Academic Board held on 22 June 2008.

13.1 Honorary Degrees

13.1.1 Award of Honorary Degree of Doctor of Letters

Council approved the award of an honorary degree of Doctor of Letters to an individual whose citation was tabled at the meeting.

13.1.2 Award of Honorary Degree of Doctor of Science

Council approved the award of an honorary degree of Doctor of Science to an individual whose citation was tabled at the meeting.

13.2 Academic Programs – Discontinuation of Courses

Council approved the discontinuation of intake into the following courses:

Faculty of Arts

Bachelor of Arts minor in Socio-legal Studies

Faculty of Economics and Commerce

Graduate Diploma in Economics
Master of Applied Commerce (Accounting) 12 Subject Program
Master of Applied Commerce (Marketing) 12 Subject Program
Master of Applied Commerce (Business Analysis and Systems) 12 Subject Program
Master of Applied Commerce 12 Subject Program
Master of Applied Commerce (International) 12 Subject Program
Master of Applied Commerce (International) 16 Subject Program
Master of Applied Commerce (Management) 12 Subject Program
Graduate Diploma in Management Studies

13.3 Academic Programs – Proposals for New Courses

Council approved the following new courses on the recommendation of the Board:

Faculty of Economics and Commerce

Master of Management (Economics) (Appendix A to the report)
Master of Management (Finance) (Appendix B to the report)
Master of Professional Accounting and Graduate Diploma in Professional Accounting (Appendix C to the report)

The following exit awards will be available in all Master of Management programs in the Faculty, as outlined in the respective appendices:

Graduate Diploma in Management
Graduate Certificate in Management

Faculty of Land and Food Resources

Master of Animal Science
Postgraduate Diploma in Animal Science and Management (Appendix D to the report)

Faculty of Arts

Master of Islamic Studies
Postgraduate Diploma in Islamic Studies (Appendix E to the report)

Melbourne School of Engineering

Master of Mining Engineering (Appendix F to the report)

13.4 Discontinuation of Head of School Undergraduate Prize – Shepparton

Council approved the discontinuation of the Head of School Undergraduate Prize – Shepparton (Appendix G to the report)

13.5 Prizes for Research Students

Harold Luntz Graduate Research Thesis Prize

Council approved the establishment of the Harold Luntz Graduate Research Thesis Prize in the Melbourne Law School. (Appendix H to the report)

13.6 Resolutions on Selection

Council approved the new selection resolutions and amendments to current selection resolutions for University programs. (Appendix I to the report).

13.7 Special Tertiary Admissions Test (STAT) English Requirements

Council approved the following recommendations:

• For non-school leaver entry applicants who have completed VCE English (or equivalent), but who have not met the required study score, the English language requirement may be satisfied by completing the Written English section of the STAT and achieving a score of at least 160.
• Students who achieve a score of 160-165 will also be required to undertake the Diagnostic English Language Assessment (DELA), and on the basis of that test may be advised or directed to take specific subjects permissible within their course structure (for example, through specified breadth subjects) or to use appropriate university-provided English-language development resources and activities.

13.8 Academic Board Working Group

Council noted a recommendation from the working group on committee structures to Legislation and Trusts Committee that Statute 4.1, the Academic Board, be amended to add a second postgraduate member.

14. Council Nominations and Governance Committee [Item C.5]

Council received a report of meeting 2/08 of the Council Nominations and Governance Committee held on 23 June 2008.

14.1 Review of Terms of Reference of Council Committees

Council approved the revised terms of reference for Council Nominations and Governance Committee as contained in the report and consequent amendments to the Standing Resolution.

15. Honours Committee [Item C.6]

Council received the report of meetings 2/08 and 3/08 of the Honours Committee held on 19 June 2008 and 25 June 2008, respectively .

The Chancellor reported that an accelerated process had been followed in order to award an Honorary Doctor of Architecture to Mr George Tibbits, formerly of the Faculty of Architecture Building and Planning. The Vice-Chancellor approved the award on behalf of Council and on the recommendation of the Board and the Honours Committee. The Chancellor had personally delivered the citation and formal advice from the University to Mr Tibbits, and he had accepted with pleasure the award of the honorary degree. The Chancellor reported that, sadly, Mr Tibbits had died less than a week later. The degree will be awarded posthumously by delivering the certificate (including the citation) to Lucy Tibbits, the daughter of George Tibbits, at a conferring ceremony on the morning of 9 August 2008. Council endorsed the action of the Vice-Chancellor and the Chancellor in this matter.

16. Remuneration and Employment Conditions Committee [Item C.7]

Council received a report of meeting 3/08 and a special meeting 4/08 of the Remuneration and Employment Conditions Committee held on 25 June and 8 July respectively.

16.1 Review of Terms of Reference of Council Committees

Council approved revised Terms of Reference for Remuneration and Employment Conditions Committee as contained in the report and consequent amendments to Standing Resolution.

16.2 Triennial review of the Vice-Chancellor’s Performance

This matter was dealt with under Item 7.1 of these Minutes.

17. Legislation and Trusts Committee [Item C.8]

Council received the report of meeting 3/08 of the Legislation and Trusts Committee held on 23 June 2008.

17.1 Statutes for Submission to Council

Noting that Legislation and Trusts Committee was focussing closer attention on affiliation agreements with a view to capturing and ensuring that better recording of joint research projects for the future benefit of the University’s research output indicators, Council approved the enactment of the following Statutes:

(1)	Enactment of Statute 9.56 recommended by the Planning and Budget Committee	To affiliate The Walter and Eliza Hall Institute of Medical Research ((16/08)
(2)	Enactment of Statute 9.57 recommended by the Planning and Budget Committee	To affiliate the Centre for Eye Research Australia (40/08)

17.2 Regulations for Submission to Council

Council approved the amendment, revocation or remaking of the following Regulations:

(1)	Amendment of Regulation 5.1.R1 recommended by the University Secretary on the recommendation of the dean of the faculty of Arts	To update the membership of the faculty of Arts (41/08)
(2)	Amendment of Regulation 6.1.R7 recommended by the University Secretary on the advice of the dean of the faculty of Arts	To update the list of academic units comprising the faculty of Arts and to include sections for the six new schools (34/08)
(3)	Amendment of Regulation 7.1.R2 recommended by the University Secretary on the advice of the Melbourne Business School	To establish the Helen Macpherson Smith Chair of Not for Profit Leadership (19/08)
(4)	Amendment of Regulation 17.1.R6 recommended by the University Secretary on the advice of the Finance Committee	To update the details of purchasing procedures and delegations in relation to financial matters (25/08)
(5)	Revocation of Regulation 17.1.R12 recommended by the Planning and Budget Committee	To disestablish the Committee of Deans (21/08)
(6)	Making of a regulation recommended by the Trusts Lawyer on the advice of the Faculty of Land and Food Resources	To govern The Yvonne Aitken Bursary for Honours Students of the faculty of Land and Food Resources (32/08)
(7)	Making of a regulation recommended by the Trusts Lawyer on the advice of Melbourne Graduate School of Education	To govern The Olive Battersby Scholarship Fund (30/08)
(8)	Amendment of Regulation R6.72 recommended by the Trusts Lawyer on the advice of the Faculty of Music	To govern The Bebbington Prize (26/08)
(9)	Making of a regulation recommended by the Trusts Lawyer on the advice of the Faculty of Arts	To govern The Miltiades and Alkistis Chryssavgis Scholarship (22/08)
(10)	Making of a regulation recommended by the Trusts Lawyer on the advice of the Faculty of Music	To govern The Katharine Ellis Memorial Fund (39/08)
(11)	Making of a regulation recommended by the Trusts Lawyer on the advice of the Faculty of Arts	To govern The University of Melbourne French Trust Fund (28/08)
(12)	Making of a regulation recommended by the Trusts Lawyer on the advice of the Faculty of Science	To govern The Haasz Family Fund (23/08)
(13)	Amendment of Regulation R6.72 recommended by the Trusts Lawyer on the advice of the Centre for Indigenous Education	To govern The Bruce C Hartnett Bursaries (42/08)
(14)	Revocation and re-making of Regulation R7.227 recommended by the Trusts Lawyer on the advice of the Faculty of Arts	To update the terms of The Gerry Higgins Chair of Irish Studies (37/08)
(15)	Making of a regulation recommended by the Trusts Lawyer on the advice of the Faculty of the Victorian College of the Arts	To govern The National Gallery of Victoria Art Prizes Fund (24/08)
(16)	Amendment of Regulation R6.72 recommended by the Trusts Lawyer on the advice of the Melbourne Law School	To govern The Danny Sandor Prize in Children’s Rights (31/08)
(17)	Amendment of Regulation R6.72 recommended by the Trusts Lawyer on the advice of the Melbourne Law School	To govern the BJ Shaw Law Prize (36/08)
(18)	Amendment of Regulation R6.72 recommended by the Trusts Lawyer on the advice of the Advancement Office	To govern The Sheridan Family Student Assistance Fund (27/08)
(19)	Amendment of Regulation R6.72 recommended by the Trusts Lawyer on the advice of the Faculty of Science	To govern the M.L. Urquhart Prizes (38/08)
(20)	Making of a regulation recommended by the Trusts Lawyer on the advice of the Faculty of Music	To govern the Elizabeth Claire Wellisch Bequest (33/08)

17.2 Withdrawn Items

Council noted that the following withdrawn:

(1)

Revocation of Regulation 17.1.R11 to disestablish the Planning and Budget Committee

The Planning and Budget Committee (‘PBC’) is referred to in other legislation as the body responsible for recommendations to Council. This other legislation needs appropriate amendment before formally disestablishing PBC.

17.4 Report of the Trusts group

Council noted that the first edition of a new Trusts Manual produced by the Trusts Group was now available for use by Faculty officers and others. Its aim was to enable greatly improved compliance in managing existing and new trusts across the University.

18. Committee of Convocation [Item C.9]

Council received the report of meeting 4/08 of the Committee of Convocation held on 18 June 2008.

19. The Ian Potter Museum of Art [Item D.1(b)]

Council received the report of meeting 3/08 of the Ian Potter Museum of Art Board held on 11 June 2008.

20. Summary of Reports of Matters Dealt with by the Vice-Chancellor on behalf of Council [Items D2]

20.1 Appointments Report (Non-Confidential) [D2(a)]

Council noted the following appointments:

20.1.1 Appointment to the Victorian College of Optometry

Council noted that the Vice-Chancellor had approved the appointment of Professor Elizabeth Sonenberg (replacing Professor Rathjen) as the University’s representative on the Victorian College of Optometry Council from 30 May 2008.

20.1.2 Appointment to the Board of Australian National Academy of Music Ltd

Council noted that the Vice-Chancellor had approved the appointments of Ms Sophie Rowell (appointee from within Victoria) and Professor Peter Roennfeldt (appointee from outside of Victoria) to the Board of the Australian National Academy of Music Ltd from 12 June 2008.

20.1.3 Appointment to the Board of UM Commercialisation Pty Ltd

Council noted that the Vice-Chancellor had approved the appointment of Mr Allan Tait to the Board of UM Commercialisation Pty Ltd from 11 June 2008.

20.1.4 Awarding of Honorary Doctorate of Architecture

Council noted that d ue to the urgency of the matter, the Vice-Chancellor had approved on behalf of Council the awarding of an Honorary Doctorate of Architecture to Mr George Tibbits.

20.2 Approval of Changes to Regulations under Authority of Statute [D.2(b)]

Council noted that under the authority given to the Vice-Chancellor by the University Statutes, he had made amendments to Regulations as follows:

5.4.R1 Details of Subjects and Courses
11.1.R3 Principles of Selection for Entry to Courses
6.1.R7 Attachment A: Centres and Institutes for Research and Research Training

20.3 Sealed Documents and Other Matters Report (Confidential) [D.2(c)]

Council received the summary of reports of sealed documents and other matters approved on behalf of Council by the Vice-Chancellor, as set out in Item D2(c).

The meeting closed at 6.45pm.