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A meeting of the Council was held in the Council
Chamber, 1st Floor, Old Quadrangle on Monday
1 July, 2002 at 4.00 p.m.
Present
Members
The Chancellor, Ms F S Marles (in the Chair)
The Deputy Chancellor (Dr N G Curry)
The Deputy Chancellor (Mr I A Renard)
The Vice-Chancellor (Professor A D Gilbert)
Mr P Allen, Mr T L Anning, Hon Mr Justice Chernov, Mr D Crawford,
Ms M Doig, Mr R Evans, Hon Mr B Forwood, Dr B H Lochtenberg
Mr D Perkins and Professor F Rickards.
Others Attending
The Deputy President of Convocation (Mr Handberg)
The President of the Student Union (Mr D Ray)
The Acting President of the Postgraduate Association (Ms M Strauss)
The President of the Sports Association (Mr C Parkinson)
The Senior Deputy Vice-Chancellor (Professor S A
Walker)
The Deputy Vice-Chancellor (Students & Staff) (Professor K C Lee
Dow)
The Deputy Vice-Chancellor (Research) (Professor F P Larkins)
The Senior Vice-Principal (Mr R I A Marshman)
The Vice-Principal and Academic Registrar (Ms L Martin)
The Vice-Principal (Property and Buildings) (Dr D Daines)
The University Secretary (Mr L N Currie)
The Deputy Principal, Human Resources (Ms E Bare)
The Director, Legal Services (Mr M Dean)
The Compliance Officer (Ms M Hyland)
Dr Neville Buch
Business
1. Welcome
The Chancellor welcomed Mr Charles Parkinson, President
of the Sports Association who was attending as an observer and Mr Handberg,
Deputy President of Convocation, who was attending on behalf of the
Committee of Convocation.
2. Leave of Absence (Item A.01)
Apologies were received from Judge Lawson, Ms Storelli,
Ms Walter and
Mr White.
Leave of absence for this meeting had been granted
to Sir Alec Broers, Ms Connolly and Professor McPhee.
Leave of absence for the September meeting was granted
to Sir Alec Broers and for the September and October meetings to Professor
Gilbert.
3. Minutes of Previous Meetings (Item A.1[a])
The minutes of Council meeting 3/02, held on 3 June
2002, copies of which had been distributed, were confirmed.
4. Starring of Additional Items (Item A.2[a])
Items A.5(a).1, A.5(a).2, A.6(a).2, B.2(a).1, B.2(a).2,
B.2(b), and B.4(b).1 were starred for discussion.
5. Motion to Adopt or Receive "Unstarred Items
of Business" (Item A.2[b])
In accordance with established procedure, it was
formally agreed that the items of business that were not to be specifically
discussed should be adopted where containing recommendations or received
where containing reports.
6. Chancellor's Matters (Item A.3[a])
Council received a tabled report from the Chancellor
on her visit in June to the USA and the United Kingdom.
7. Vice-Chancellor's Report (Item A.4)
7.1 Council received the Vice-Chancellor's
Report, together with the tabled report from the Victorian Auditor General
on the Operations of University Subsidiary Entities and Joint Ventures.
7.2. Intellectual Property Statute
A student member asked if consideration of the
revised statute could be deferred because of student concerns with
respect to section 14.4.1. The Vice-Chancellor advised that as the
revisions did not affect that section of the statute, deferral could
not assist any student concerns. It was suggested that details of
those concerns be submitted to the Vice-Chancellor's office.
Council approved the revised Intellectual Property
Statute, as attached to the report of the Legislation Committee.
7.3 DEST
Higher Education Review
Council received the draft University submission
to the DEST Higher Education Review set out in Appendix A to the report.
Following discussion in which several editorial amendments were suggested,
the Vice-Chancellor was authorized to finalise a version to be forwarded
as a University submission to the Review.
7.4 A E Rowden White Foundation
Council noted with pleasure allocations to the
University from the A E Rowden White Foundation totaling $680,000,
which had mistakenly been listed as matters approved on behalf of
Council.
7.5 Professional Indemnity Insurance
Council discussed at length professional indemnity
issues and their potential impact on clinical trials and medical clinical
education in the University. The Vice-Chancellor emphasized the following
principles underlying these activities:
- The University must accept some level of risk
in undertaking its business;
- Its undertakings should be carried out in the
context of scrupulous prudent risk management, in the course of
which the University would seek to insure, indemnify and observe
duty of care.
The Vice-Chancellor advised that, after appropriate
internal and external advice, the University had determined to continue
its clinical trials and medical clinical education, and to take further
actions including the following:
- To obtain external advice on pressing matters;
- To conduct an in-house survey to obtain information
on professional indemnity exposure, for report to Council in September;
- To undertake a general review of duty-of-care
related risk;
- The Senior Deputy Vice-Chancellor to review
management structures in this area.
Any changes in the situation would be reported
to Council. Any members of Council wishing to be updated on the current
situation were invited to contact the Vice-Chancellor's office.
7.6 Victorian Review of University Governance
A copy of the Summary and Recommendations from
the Report
of the Review of University Governance, together with the media
release issued by the Victorian Minister for Education and Training,
was received. Council resolved to minute that the recommendations
of the report reinforced the existing practices of the University,
and that Council would advise the Minister of any further actions
it was taking.
7.7 Ombudsman's Report on Selection
Council noted that the Ombudsman's Report exonerated
the Senior Vice-Principal of any improper conduct whatsoever in this
matter. Council resolved to note its concern at the problems which
remained in the processes under the Whistleblowers Protection Act.
7.8 Acting Vice-Chancellor
Council noted that Professor Gilbert would be
on leave from 21 July to 11 October inclusive. He would have some
continuing involvement in U21global over that time, but not in the
executive management of the University. Professor Walker would be
Acting Vice-Chancellor for the period.
8. Administrative Committee (Item A.5[a])
8.1 Council received the report of meetings
6/02 and 7/02 of the Administrative Committee, held on 5 June and 19
June 2002 respectively.
8.2 University Privacy Policy
Council approved the revised University
Privacy Policy, as set out in Appendix A to the report of meeting
7/02.
8.3 Course Fees for 2003
Council noted the report from the Administrative
Committee listing fee levels for undergraduate and postgraduate courses
for 2003. A tabled report prepared for the University of Melbourne
Postgraduate Association, How can we afford all this?- An investigation
into coursework postgraduate students' experiences of financial barriers
at the University of Melbourne, was received.
In the course of discussion, some members drew
attention to equity and quality implications of the postgraduate fee
levels set. The Vice-Chancellor pointed out that in setting fee levels
it was important to avoid any cross-subsidy between the postgraduate
and undergraduate areas.
9. Endowments & Trusts Committee (Item A.5[b])
9.1 Council received the report of meeting
1/02 of the Endowments and Trusts Committee, held on 24 June 2002.
9.2 Nerve Deafness Appeal Fund
Council resolved to approve retrospectively the
expenditure of the capital of the Nerve Deafness Appeal Fund, as set
out in Attachment A to the report.
9.3 Music Bequests Sub-Committee
Council approved the transfer of funds, as set
out in Attachment B to the report.
10 Planning and Budget Committee (Item A.6[a] and
[b])
10.1 Council received the report of meeting
5/02 of the Planning and Budget Committee, held on 15 June 2002.
10.2 Establishment of Additional Chairs in Law
Council adopted the recommendation that four additional
Chairs in the Faculty of Law be established, as set out in Appendix
1 to the report.
11. Committee of Convocation (Item A.7[a])
11.1 Council received the report of meeting
3/02 of the Committee of Convocation, held on 19 June 2002.
12. Academic Board (Item B.1[a])
12.1 Council received the report of meeting
5/02 of the Academic Board, held on 20 June 2002.
12.2 Appointment of Chair Selection Committee
Council adopted the recommendation that a selection
committee for the Chairs in Law be established, as set out in the
Appendix A to the report.
12.3 New, Renamed and Cancelled Courses
Council adopted the following recommendations:
12.3.1 New Courses
that the following new courses be introduced,
as set out in the appendices to the report -
12.3.2 New Combined Course
that the new combined course,
Bachelor of Architecture/Bachelor of Landscape Architecture
be introduced, as set out in Appendix F to the report;
12.3.3 Renamed Course
that the Bachelor of Applied Science (Food Science)
(Honours) be renamed as the Bachelor of Food Science (Honours);
12.3.4 Cancellation of Courses
that courses be cancelled, as set out in Appendix
G to the report.
12.4 Selection Matters
12.4.1 Undergraduate Selection 2002/2003
Council adopted the recommendation that for
the 2002/2003 undergraduate selection period, except where the actual
ENTER is higher than the estimated ENTER, estimated ENTERs be accepted
for student ranking purposes, except when determined otherwise by
the President of the Academic Board on advice from the relevant
faculty selection committee.
12.4.2 Academic Board Resolutions
on Selection
Council approved the new and revised Academic
Board Resolutions on Selection for courses in the Faculties of Arts,
Economics and Commerce, Education and Medicine, Dentistry and Health
Sciences and the School of Graduate Studies, as set out in Appendix
H to the report.
12.4.3 Amendment to English Language Requirements
Council adopted the following amendment to English
language requirement clause 1(c)(iv) of the Academic Board Resolutions
on Selection (additional wording underlined):
(iv) within the last two years, satisfactorily
completed at least first year of a tertiary course in the English
Language in an institution where English is the language of instruction
and assessment.
12.4.4 Use of Predicted School Result in Undergraduate
Selection
Council approved the following recommendations:
- that the University use predicted GCE A level
results to make offers to applicants undertaking GCE A studies
at the International School of Choueifat, United Arab Emirates.
Predicted grades in prerequisite subjects are to be at levels
equal to or above those currently approved for entry;
- that the University use predicted IB results
to make offers to applicants undertaking IB Diploma studies at
the United World College of SE Asia, Singapore and the Bahrain
Banyan School, United Arab Emirates. Applicants are required to
achieve predicted grades in prerequisite subjects at levels equal
to or above those currently approved for entry, and a total predicted
IB score at least two points higher than the guaranteed entry
score;
and
- that these arrangements apply for a trial
period of three years.
12.5 New Student Awards
Council adopted the recommendation that the following
student awards be introduced, as set out in the appendices to the
report:
13. Finance Committee (Item B.2[a])
13.1 Council received the report of meeting
5/02 of the Finance Committee,
held on 19 June 2002.
13.2 Report on the Review of Melbourne University
Press
Council resolved as follows: -
- to revoke the existing regulation governing
Melbourne University Press and approve in principle that Melbourne
University Publishing and Melbourne
University Bookshop be established as two new non-academic departments,
as set out in the draft regulations attached to the report of the
Legislation Committee; and
- that the 2002 and 2003 subsidy allocations
to MUP be made from Reserve Funds, on the understanding that no
further subsidy allocations will be made in either of those years.
The Senior Deputy Vice-Chancellor reported that
the group authorised by Finance Committee to bring forward recommendations
concerning the level of Directors fees to be paid had agreed to recommend
to Council that directors' fees for Melbourne University Publishing
should be set at $50,000 p.a. (external chair) and $25,000 each (external
directors) for two years, and reviewed thereafter. Council adopted
that recommendation.
13.3 Refurbishment of the Beaurepaire Centre
Council adopted the recommendation to allocate
up to $3.8 million of University Reserve Funds to the restoration
and refurbishment of the Beaurepaire Centre, including the commitment
of all funds identified as unclaimed student refund money, on the
understanding that any unspent contingency funds at the end of the
project would be returned to University Reserves.
14. Human Resources Committee (Item B.3[a])
14.1 Council received the report of meeting
3/02 of the Human Resources Committee, held on 11 June 2002, and heard
an oral report from the Chairperson of the Committee.
14.2 University Travel Policy
Council approved the changes to the University
Travel Policy in the Personnel, Policies and Procedures Manual,
as set out in Attachment A to the report..
15. Building and Estates Committee (Item B.4[a]
and [b])
15.1 Council received the reports of meetings
4/02 and 5/02 of the Buildings and Estates Committee, held on 16 May
and 20 June 2002 respectively, and heard an oral report from the Chairperson
of the Committee.
15.2 Proposed Amendment to Master Plan 2000 -
South Western Precinct
Council agreed to consider at its November meeting
the proposal to extend the building envelope to allow for a north-south
development of the present Howard Florey Building, as set out in Appendix
1 to the report.
15.3 Proposed Room Name Change - Law Lecture
Theatre
Council adopted the recommendation that the Law
Lecture Theatres 1 and 2 be renamed to Cussonia Court Rooms - 1 and
2, to reflect the change of the use of the space to Collaborative
Learning Facilities and the relocation of the Faculty of Law to the
Law School Building in University Square.
16. Committee on Staff Salaries (Item B.6[a])
16.1 Council received the report of meeting 3/02
of the Committee on Staff Salaries,
held on 11 June 2002.
16.2 Remuneration of Heads of Academic Departments
Council approved the following recommendations:
- that the following sizing arrangements for
Departments would in turn determine the remuneration of Heads:
| Size |
Academic Staff Numbers |
EFTSU |
Budget |
| Large |
> 25 FTE
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> 500 |
> $5m |
| Medium |
> 5 FTE |
> 100 |
> $1m |
| Small |
5 or less FTE |
100 or less |
$1m or less |
- that for a department to be considered either
medium or large, two of the three criteria must be met.
-
that the formula for determining the total
remuneration package of Heads of department be as follows:
| Size |
Remuneration Formula |
| Large |
1.10 x professorial salary
package |
| Medium |
1.175 x professorial salary
package |
| Small |
1.25 x professorial salary
package |
and
- that the remuneration for Heads be reviewed
on 1 January of each year.
16.3 Salary Increases - Senior Executive
Council adopted the recommendation that in future,
Professors Brown's, Ricklefs' and Barlow's remuneration be varied
in the light of enterprise agreement or award salary increases.
16.4 Heads of Campus ILFR
Council approved the recommendations that the
Heads of Campus of the ILFR be appointed at Level D, having access
to the full salary range of Level D, and that in recognition of the
broad responsibilities of Heads, a non-superannuable loading of $5,000
per annum apply to the position.
16.5 Assistant Director - Retail, University
of Melbourne Bookroom
Council approved the recommendations that a 5%
salary increase be granted to the Assistant Director Retail - University
of Melbourne Bookroom and receive salary increases as per the University's
Enterprise Bargaining Agreement, with effect from his anniversary
date of 18 January 2002.
16.6 Loadings for Executive Secretaries
Council approved the recommendations that the
role of Executive Assistant for the Dean of Medicine, Dentistry and
Health Sciences be eligible for a Level B loading and for the Chancellor
as being eligible for a Level C loading.
17. Legislation Committee (Item C)
17.1 Council received the report of meeting
4/02 of the Legislation Committee, held on 24 June 2002.
17.2 Council made the following legislation
as detailed in the report:
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(1)
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Revocation and re-making of statute 14.1
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To replace the existing Statute dealing
with Intellectual Property (66/02)
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17.3 Council made the following Regulations
as detailed in the report:
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(1)
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Amendment of Regulation 5.1.R3 |
To amend the regulation governing
the Institute of Land and Food Resources (57/02)
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(2)
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Making of Regulation R7.220
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To govern The Albert Shimmins Fund
(58/02)
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(3)
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Making of Regulation R7.221
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To govern the Frederick John
Riley Bequest (59/02)
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(4)
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Amendment of Regulation 17.1.R8
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To amend the code of conduct for research
(61/02)
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(5)
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Amendment of Regulation 7.1.R2 |
To add a Chair to Schedule A of the regulation
governing academic and general staff ranks and titles (17/02)
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(6)
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Amendment of Regulation 7.1.R2 |
To add a Chair to Schedule A
of the regulation governing academic and general staff ranks and
titles (63/02)
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(7)
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Replacement of Regulation 8.1.R2 |
To revoke the regulation governing
Melbourne University Press and replace it with a regulation establishing
Melbourne University Publishing (64/02)
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(8)
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Making of Regulation 8.1.R13 |
To establish the Melbourne University
Bookshop (65/02)
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(9)
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Amendment of Regulation R6.72 |
To amend the value of the Proxime Accessit
Prize in Surgery (50/02)
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(10)
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Amendment of Regulation 8.1.R3 |
To amend the provisions relating to the
appointment of Board Members in the Regulation governing the Melbourne
Theatre Company (67/02)
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18. Summary of Reports of Matters dealt with by
the Vice-Chancellor (Item D.2[a])
Council received a summary of reports on matters
dealt with by the Vice-Chancellor, as set out in Items D.2[a].
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